• Manage executive calendars, appointments, and meeting schedules • Coordinate emails, follow-ups, and daily communications • Prepare reports, presentations, meeting notes, and documentation • Organize travel arrangements, itineraries, and accommodations • Handle confidential information with professionalism and discretion • Assist with project coordination and task tracking • Maintain organized digital files, records, and databases • Communicate with clients, vendors, and internal teams on behalf of executives • Support operational and administrative tasks as needed • Monitor deadlines and ensure timely completion of assigned tasks

**What will you be doing?** - Formatting information for internal and external communication – emails, presentations, reports - Assisting with preparation for meetings, reports, presentations etc. - Providing general administrative support - Taking minutes of meetings - Managing executives’ calendars and setting up meetings - Managing executives’ emails, upcoming bills, reminders, etc. - Booking flights, doing check-ins, making reservation in restaurants - Dealing with any personal requests (ordering flowers, presents) - Monitoring support mailbox - Completing subscription purchases for different services - Researching miscellaneous requests on various topics

Role Description Mediix Recruitment is an Australian healthcare recruitment company currently looking for a confident, well-spoken and motivated Virtual Assistant to work closely with the Principal Recruitment Consultant across our allied health desk. This is a long-term opportunity for someone who is proactive, organised and genuinely enjoys speaking with people. The role has strong potential to evolve over time, including additional responsibilities and performance-based bonuses for the right person. You will be supporting recruitment across Australia, primarily working with physiotherapists, speech pathologists, podiatrists and occupational therapists. 👉Please be advised that, due to a high volume of applications, only candidates who adhere to the application process will be considered. As the initial step, we are conducting a pre-screening of candidates based on their communication skills. We kindly request you to submit a voice recording or a short video summarising your professional experience to +61 427 181 818 via WhatsApp or standard messaging. The Role Will Include: - Speaking with candidates over the phone and screening suitability for roles - Bulk emailing and candidate outreach - Writing and sending candidate profiles to clients - Assisting with management of permanent and locum candidates - Coordinating interviews and follow-ups - Formatting CVs - CRM/database management - General recruitment and administration support - Working closely with the Principal Consultant on day-to-day recruitment activities Qualifications - Has excellent English communication skills, both written and verbal - Feels confident speaking with candidates and clients over the phone - Is outgoing, personable and professional - Can work independently and does not require constant supervision - Takes feedback and guidance well - Is organised, reliable and proactive - Has strong attention to detail - Is comfortable working in a fast-paced environment - Previous recruitment, sales, customer service or virtual assistant experience is highly regarded Benefits - Flexible remote work (full time - 38pw) - Paid 4 weeks annual leave - Opportunity to work with an Australian company (9am-5pm) - Supportive and friendly environment in a small boutique agency - Ongoing training and development - Generous bonuses based on your performance - No official KPIs but this is a high volume role so you must love fast paced desk!!

Role Description Mediix Recruitment is an Australian healthcare recruitment company currently looking for a confident, well-spoken and motivated Virtual Assistant to work closely with the Principal Recruitment Consultant across our allied health desk. This is a long-term opportunity for someone who is proactive, organised and genuinely enjoys speaking with people. The role has strong potential to evolve over time, including additional responsibilities and performance-based bonuses for the right person. You will be supporting recruitment across Australia, primarily working with physiotherapists, speech pathologists, podiatrists and occupational therapists. The Role Will Include: - Speaking with candidates over the phone and screening suitability for roles - Bulk emailing and candidate outreach - Writing and sending candidate profiles to clients - Assisting with management of permanent and locum candidates - Coordinating interviews and follow-ups - Formatting CVs - CRM/database management - General recruitment and administration support - Working closely with the Principal Consultant on day-to-day recruitment activities Qualifications - Has excellent English communication skills, both written and verbal - Feels confident speaking with candidates and clients over the phone - Is outgoing, personable and professional - Can work independently and does not require constant supervision - Takes feedback and guidance well - Is organised, reliable and proactive - Has strong attention to detail - Is comfortable working in a fast-paced environment - Previous recruitment, sales, customer service or virtual assistant experience is highly regarded Benefits - Flexible remote work - Opportunity to work with an Australian recruitment company - Supportive and friendly environment - Ongoing training and development - Opportunity for career growth and future bonuses How to apply: Interested candidates are encouraged to submit a brief introduction video of approximately 30 seconds via WhatsApp, detailing their background and experience, to the following number: +61427181818. Only shortlisted candidates will be contacted.