• Inbox Management: Respond to and triage email inquiries • Calendar Management: Clean up and re-organization of Exec’s calendar • Research: Various ad-hoc research tasks such as researching the best supplier for cardboard boxes, or buying unique gifts for our top traders.

• Manage team calendars, scheduling, and prioritization of meetings • Coordinate domestic travel arrangements • Prepare agendas, presentations, reports, and meeting materials • Draft and manage correspondence and communications • Screen and prioritize emails, calls, and requests • Organize leadership meetings and staff events • Track action items and follow up on deadlines • Support cross-functional projects and operational initiatives • Maintain records, documentation, and filing systems • Serve as a liaison between executives, employees, clients, and external partners • Maintain professionalism and confidentiality in all interactions • Support internal communication and executive messaging • Assist with office operations and vendor coordination • Improve administrative systems and workflows

- Manage and maintain executive calendars, scheduling meetings and appointments efficiently. - Handle correspondence, emails, and communications on behalf of executives. - Prepare reports, presentations, and documents as required. - Coordinate travel arrangements and itineraries. - Assist with project management and special assignments. - Support other administrative tasks to facilitate smooth business operations.

Role Description We are seeking an experienced Executive Assistant to support the CEO of a fast-growing digital marketing and web development agency. This role is ideal for a highly proactive, detail-oriented, and organized professional who thrives in a fast-paced, remote environment and has experience working directly with senior leadership. The Executive Assistant will play a critical role in managing the CEO’s day-to-day operations, improving internal coordination, and ensuring priorities are executed efficiently. This position requires strong communication, excellent organizational skills, and the ability to anticipate needs, manage multiple priorities, and keep projects moving forward. Digital marketing agency experience and prior CEO support experience are required. - Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements. - Act as the primary point of contact between the CEO and internal/external stakeholders. - Prepare reports, presentations, meeting agendas, and follow-up action items. - Assist in project coordination and track progress across teams to ensure deadlines are met. - Support inbox management, including prioritizing emails and drafting responses. - Coordinate and lead internal meetings, ensuring action items are documented and completed. - Assist in creating and maintaining SOPs, workflows, and internal documentation. - Help streamline operations by identifying inefficiencies and implementing improvements. - Support hiring, onboarding, and team coordination across different time zones. - Handle ad-hoc administrative and operational tasks to help remove the CEO from day-to-day operational work. Qualifications - 3+ years of experience as an Executive Assistant or similar role supporting senior leadership or a CEO. - Experience working in a digital marketing agency or web development agency is required. - Strong project coordination and organizational skills. - Exceptional written and verbal communication skills. - Proficiency with project management and productivity tools (ClickUp, Asana, Monday.com, Notion, Google Workspace, etc.). - Experience managing calendars, inboxes, and cross-functional communication. - Highly proactive, detail-oriented, and able to work independently in a remote environment. - Strong problem-solving skills and ability to prioritize multiple tasks effectively. - US experience is required. Requirements - Position: Executive Assistant - Remote Status: Fully Remote - Preferred Location: South Africa, Latin America - Working Hours: 9 am - 5 pm MT - Holidays: US Federal Holidays - Salary: USD 1000 - USD 1400 per month - Internal Job ID: 1298