- Manage and maintain executive calendars, scheduling meetings and appointments efficiently. - Handle correspondence, emails, and communications on behalf of executives. - Prepare reports, presentations, and documents as required. - Coordinate travel arrangements and itineraries. - Assist with project management and special assignments. - Support other administrative tasks to facilitate smooth business operations.

Role Description We are seeking an experienced Executive Assistant to support the CEO of a fast-growing digital marketing and web development agency. This role is ideal for a highly proactive, detail-oriented, and organized professional who thrives in a fast-paced, remote environment and has experience working directly with senior leadership. The Executive Assistant will play a critical role in managing the CEO’s day-to-day operations, improving internal coordination, and ensuring priorities are executed efficiently. This position requires strong communication, excellent organizational skills, and the ability to anticipate needs, manage multiple priorities, and keep projects moving forward. Digital marketing agency experience and prior CEO support experience are required. - Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements. - Act as the primary point of contact between the CEO and internal/external stakeholders. - Prepare reports, presentations, meeting agendas, and follow-up action items. - Assist in project coordination and track progress across teams to ensure deadlines are met. - Support inbox management, including prioritizing emails and drafting responses. - Coordinate and lead internal meetings, ensuring action items are documented and completed. - Assist in creating and maintaining SOPs, workflows, and internal documentation. - Help streamline operations by identifying inefficiencies and implementing improvements. - Support hiring, onboarding, and team coordination across different time zones. - Handle ad-hoc administrative and operational tasks to help remove the CEO from day-to-day operational work. Qualifications - 3+ years of experience as an Executive Assistant or similar role supporting senior leadership or a CEO. - Experience working in a digital marketing agency or web development agency is required. - Strong project coordination and organizational skills. - Exceptional written and verbal communication skills. - Proficiency with project management and productivity tools (ClickUp, Asana, Monday.com, Notion, Google Workspace, etc.). - Experience managing calendars, inboxes, and cross-functional communication. - Highly proactive, detail-oriented, and able to work independently in a remote environment. - Strong problem-solving skills and ability to prioritize multiple tasks effectively. - US experience is required. Requirements - Position: Executive Assistant - Remote Status: Fully Remote - Preferred Location: South Africa, Latin America - Working Hours: 9 am - 5 pm MT - Holidays: US Federal Holidays - Salary: USD 1000 - USD 1400 per month - Internal Job ID: 1298

Role Description Veriswap is a barter marketplace for sports cards. We’re a team of high-performers on a mission to allow collectors to trade sports cards anytime, anywhere. We care deeply about customer satisfaction, so we need your help ensuring smooth functioning across various aspects of our marketplace. If you’re passionate about helping collectors, and want to see your work make a direct impact in tens of thousands of collectors’ lives–we’d love to have you join our mission! Qualifications - Proactive, adaptable, and skilled at problem-solving with minimal direction. - Exceptionally organized and detail-oriented. - Able to manage multiple priorities efficiently. - AI-savvy and comfortable with email platforms, calendar tools, and travel booking. - Familiar with Asana, Slack, and Google Calendar. Requirements - Part-time position, $300/week. - Availability required from 9AM–6PM EST, including weekends. - Workload is task-based and varies day-to-day. - Expected to be on call and responsive during listed hours. - Proactively check for updates and follow up on open items. Benefits - Opportunity to make a direct impact in the lives of collectors.

• Own and manage the CFO’s calendar across multiple Google accounts, ensuring optimal prioritization, scheduling, and time allocation • Triage and manage inbox communications, drafting responses and handling correspondence on behalf of the CFO • Prepare meetings end-to-end: agendas, materials, briefing docs, and ensure follow-ups and action items are executed • Oversee vendor and contract administration across 20+ active vendors, including tracking deliverables and performance • Manage renewal calendars, proactively flagging upcoming deadlines and negotiating timelines where needed • Support exit readiness initiatives, including coordination of documentation and M&A data room preparation • Coordinate with legal teams on contracts, compliance, and documentation workflows • Book and manage complex travel arrangements, including multi-leg and international itineraries • Handle personal and property-related coordination tasks with a high level of discretion and reliability • Build and optimize internal systems using tools like Google Workspace, Slack, Notion, and DocuSign • Leverage AI tools (e.g., Claude, ChatGPT) to streamline workflows, automate tasks, and improve efficiency