Title: Executive Assistant Support & Team Administrator Location: Auckland, New Zealand Permanent Part Time Job no: 106 Job Description: e Tūranga – The opportunity An opportunity to work with New Zealand’s award-winning public media company. RNZ aims to strengthen Aotearoa and the Pacific through informative, challenging and entertaining content. Te Mahi – About the job RNZ is New Zealand’s only non-commercial public multimedia organisation and exists solely to serve the public interest by providing unique, impartial services and content to all New Zealanders. As the Executive Assistant Support & Team Administrator, you will provide high quality customer service to the Auckland Executive & Senior Leadership and the wider RNZ team by delivering smooth, effective and coordinated administration support. In this role, you will: - Coordinate diaries and manage inboxes to support and assist the executive and senior leadership team in Auckland to effectively perform their roles.  - Provide general administrative support, report and presentation writing - Organise meetings for Auckland Executives, Senior Leaders and their teams, including coordinating attendance, sending invites and follow up communications. - Coordinate and welcome guests and visitors to Auckland office to provide a great first experience at RNZ. - Manage office supplies and stationery for teams in Auckland teams. - Coordinate and organise catering and equipment for team workshops, office events and RNZ functions. - Manage travel bookings for executives and senior leadership team in Auckland and all international travel arrangements, including flights, insurance, accommodation, transport, visas, and itineraries. - Provide support for the RNZ Incident Management Team during an emergency event. - Collaborate with other administration roles to improve process and provide an efficient and cohesive experience. - Follow RNZ processes to complete financial tasks including purchase orders, invoices and expenses. Ōu Pūkenga - About You - Proven experience in a similar administrative or coordination role. - Exceptional organisational and multitasking skills. - Strong communication and interpersonal abilities. - Proactive and solutions focused.  - Confident and experienced using MS Office –Outlook, Word, PowerPoint, Teams, Excel and Word. - Full NZ drivers licence preferred  Ngā Hua - What we offer At RNZ, you’ll be joining a passionate team who love what they do and are committed to making a difference. We offer: - A chance to shape the national conversation and serve the public good - A friendly, welcoming and inclusive culture. - Regular development and training opportunities for our people. - Salary reflecting the living wage and matched KiwiSaver contributions up to 4%. - Comprehensive parental leave over and above standard legislation. - Flexible work options and additional leave provisions for some roles. - Wellbeing support, including access to a confidential guidance and counselling services. Te Ahurea – Our Culture At RNZ we are committed to fostering an inclusive and constructive culture. This means creating a place where our people feel like they belong and can do their best work. We do this through our attitudes; Be Bold, Better Every Day and Extend Manaakitanga. This is a permanent part time role based in Auckland, but we are open to flexibility.

• The VA is the main point of contact with clients and will work independently with the clients. • The VA will receive support from their assigned Account Supervisor, who will assist the VA<>client relationship with plan modifications, questions, and provide feedback on quality, delegation issues, and more. • The VA will provide a high level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. • Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success. • The VA may assist the client with project management and organization, personal and business calendar management, research, purchases, and administrative tasks. • The VA must provide continuous clear communication about task status, needs, and questions to their clients.

Role Description We are looking for an Executive Assistant to the CEO to join Coursera and serve as the primary administrative partner to our CEO and a key operational partner to our Chief of Staff. This role ensures the CEO's time is protected and optimally deployed, the CEO office runs as a well-functioning system, and the executive leadership team has the administrative infrastructure it needs to operate with speed and precision. - Protect and maximize the CEO's time through precision and flawless execution of core administrative responsibilities. - Ensure the CEO office operates as a coordinated, well-run system rather than a collection of independent administrative tasks. - Partner with the Chief of Staff to drive CEO operations and administrative infrastructure. - Build and maintain strong working relationships with internal stakeholders across the organization. - Establish and continuously improve repeatable systems and processes that reduce friction and create predictability. - Earn a reputation as a trusted, solution-oriented partner to stakeholders across the organization. Responsibilities: - Own the CEO's calendar end-to-end, prioritizing meetings based on strategic importance. - Plan and manage all CEO travel, events, and logistics, anticipating needs and executing flawlessly. - Manage CEO-related expenses and coordinate with Finance on budget tracking as needed. - Serve as the operational lead across ETeam EAs, maintaining shared norms and aligning on logistics. - Own the operational setup and logistics for CEO-led recurring cadences, including Business Reviews and Board of Directors meetings. - Manage scheduling, logistics, and operational preparation for E-Team meetings and in-person events. - Work across the organization as a collaborative partner, responding to competing requests. Qualifications - 7+ years of experience in an executive support role, including direct support to a C-Suite executive. - Experience managing complex scheduling, travel, and logistics in a high-stakes environment. - Experience handling highly confidential information with consistent discretion. - Experience coordinating across senior stakeholders, including C-Suite executives and Board members. - Experience managing projects from concept through execution. - Demonstrated ability to operate proactively and independently. - Clear, direct written and verbal communication skills. Requirements - Experience in an ops-oriented EA role with responsibility beyond individual executive support. - Experience working as part of an operational team. - Experience supporting or coordinating Board of Directors logistics. - Track record of building and improving repeatable administrative systems. - Comfort operating at high pace with competing priorities. - Experience working in a technology company environment. Benefits - Competitive, zone-based pay aligned to your location, experience, and role level. - Comprehensive health and wellness benefits. - Bonus and RSU equity programs. - Global perks designed to help you grow and thrive.

Role Description The Contracts Assistant, MCPG will support the busy Contracts team supporting the Macmillan Children’s Publishing Group through the contract life cycle. In addition to drafting amendments, agreements and related documentation, the Contracts Assistant, MCPG enters and maintains data in Biblio; routes agreements for execution via DocuSign; archives signed contracts; requests contract signature payments; tracks and logs documents; interprets contract details; and, provides general administrative support as necessary. Precise attention to detail, strong organizational skill and adaptability are essential to this role. - Drafting and negotiating author contracts and supplemental documentation. - Filing contracts, amendments, payee changes and other documents associated with author contracts (uploading signed copies). - Entering and maintaining contract data in Biblio. - Logging and tracking. - Special projects, as needed. Qualifications - Prior professional experience and/or educational equivalent. - Contracts, rights or general publishing experience, in-house experience (including internship) a plus. - Interest in the legal and business side of book publishing is ideal. Requirements - This role will have an annual salary of $50,000. - This position is classified as remote but is tied to our New York, NY office located at 120 Broadway. - Employment is subject to New York State tax withholding under applicable regulations. Company Description Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. - Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats. - U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. - In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. - The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur. Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.