Title: Project Coordinator Category: Project Management Req ID: 1066 Location: Leawood, KS, US, 66211 Remote, US Job Description: We Impact Lives Through Purpose-Driven Work in A People First Culture Ascend Learning, a leading healthcare and learning technology company, is the connection between a powerful portfolio of brands serving students, educators, and employers with outcomes-based, data-driven solutions across the lifecycle of learning. From testing to certification, Ascend Learning products are used by physicians, emergency medical professionals, nurses, allied health professionals, certified personal trainers, financial advisors, skilled trades professionals and insurance brokers. Headquartered in Burlington, MA, with additional office locations and hybrid and remote workers in cities across the U.S., Ascend Learning was recognized by Newsweek and Plant-A Insights Group as one of America's 2025 Greatest Workplaces as well as America's Best Places to work for Mental Well-Being for 2025. We're always looking for talented, passionate professionals to join us in our mission to help change lives. If this sounds like an environment where you'd thrive, read on to learn more. WHAT YOU'LL DO The Project Coordinator plays a crucial role in supporting the successful execution of projects within the Innovative Learning Assessment Sciences organization. This role will work closely with project managers and cross-functional teams to analyze project data, develop reports, track progress, and provide valuable insights that contribute to project success. Thie role requires strong analytical skills and attention to detail to enable the incumbent to identify areas for improvement and ensure projects are delivered on time, within budget, and meet quality standards. WHERE YOU'LL WORK This position will work on a hybrid schedule from our Leawood, KS office location preferred. Remote candidates will be considered within the United States. HOW YOU'LL SPEND YOUR TIME - Create and maintain project documentation, including project plans, schedules, and reports, to ensure accurate and up-to-date information is available to stakeholders - Assist Learning Content Managers (LCMs) in defining project scope, goals, and deliverables, ensuring alignment with organizational objectives - Monitor project progress, track milestones, and identify potential risks or issues that may impact project timelines or budgets - Collaborate with cross-functional teams to gather project data and facilitate communication and coordination among team members - Develop and maintain project dashboards and reporting mechanisms to provide visibility into project status and performance - Assist in the development and implementation of project management tools, templates, and processes to enhance project efficiency and effectiveness - Analyze project data to identify trends, patterns, and insights that can be used to improve project performance - Conduct research and gather relevant information to support project decision-making and problem-solving - Support LCMs in the preparation of presentations and reports for executive leadership and stakeholders - Stay current with industry best practices and project management methodologies to continuously improve project analysis and reporting processes - Provide early alert analysis on potential projects at risks - Track and assess the LCM's team's compliance with key project reporting KPIs WHAT YOU'LL NEED - High school diploma or GED required. Bachelor's degree in business administration, project management, or related field, or equivalent work experience preferred. - Prior experience in project analysis, project coordination, or similar preferred - Strong analytical and problem-solving skills, with the ability to translate data into actionable insights - Proficiency in using project management software and tools to track and report project progress - Excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously - Strong attention to detail and accuracy in data analysis and reporting - Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams and stakeholders - Proficiency in MS Office Suite, and Smartsheet - Knowledge of project management methodologies such as Agile, Scrum, or Waterfall is a plus - Professional certifications (or a desire to work toward certification) in project management, such as CAPM or PMP, are desirable BENEFITS - Flexible and generous paid time off - Competitive medical, dental, vision and life insurance - 401(k) employer matching program - Parental leave - Wellness resources - Charitable matching program - On-site workout facilities (Leawood, Gilbert, Burlington) - Community outreach groups - Tuition reimbursement Fostering A Sense of Belonging Our values-driven culture unifies our teams and inspires a mindset of action, innovation, and collaboration, with a relentless focus on customers. We seek out and celebrate all people and perspectives and cultivate an inclusive culture where everyone can thrive, feel valued, and be authentic. Our culture is firmly rooted in the belief that by embracing our differences and drawing on diverse perspectives, we are a stronger, more innovative, and more successful organization where employees experience a sense of belonging. Ascend Learning, LLC is proud to be an equal opportunity employer (M/F/Vets/Disabled). No agency or search firm submissions will be accepted. Applications for U.S.-based positions with Ascend Learning, LLC must be legally authorized to work in the United States, and verification of employment eligibility will be required at the time of hire. Nearest Major Market: Kansas City

• Responsible for overseeing all aspects of owned projects • Managing internal resources and vendors to ensure projects are completed on time and within their specified budgets • Managing and leading the project team • Ensuring project’s deliverables are defined and agreed with Project Owner • Confirming feasibility of project delivery • Project planning and control including developing and maintaining a detailed project plan including resource plan • Allocation and optimized utilization • Managing project deliverables in line with the project plan • Recording and managing project issues and escalating where necessary • Resolving cross-functional issues at project level • Managing project scope and change control and escalating issues where necessary • Monitoring project progress and performance • Providing status reports to the Project Owner • Liaising with, and updates progress to, project board/senior management • Managing project evaluation and dissemination activities • Working closely with users to ensure the project meets business needs • Preparing UAT and Training strategy • Handing-over project to Support • Working with the PMO to facilitate process improvements to Project Management

• Manage the organization, scheduling, implementation, and closeout of multiple projects simultaneously. • Ensure customer satisfaction by meeting project deadlines and maintaining clear, accurate, and proactive communication. • Develop accurate estimates for manpower, materials, supplies, and project resources. • Monitor budgets and provide timely financial projections within budget constraints. • Prepare and maintain reports related to project progress, scheduling, and costs. • Communicate project goals, expectations, and deliverables to all stakeholders. • Track project milestones and provide regular status updates to leadership. • Partner with subcontractors and internal teams to ensure quality workmanship and timely execution. • Supervise Assistant Project Managers and Project Coordinators to ensure documentation, completion photos, and cost tracking are completed accurately and on time. • Complete invoicing accurately and promptly upon project completion. • Support additional operational responsibilities as assigned by leadership.

• Calendar & Meeting Lifecycle: Manage complex C-suite calendar, prioritizing high-value engagements and ensuring leadership is briefed and prepared for every meeting. • Communication Hub: Act as the primary gatekeeper for incoming calls and emails, filtering priorities and gathering critical data from stakeholders to keep workflows moving. • Administrative Excellence: Handle the "gears" of the executive office - from complex document management and filing to coordinating signatures and maintaining strict confidentiality. • Maintain strict confidentiality with sensitive client and business information while demonstrating professionalism. • Communicate with clients regarding questions, updates, and relevant matters related to their cases. • Project Oversight: Own the lifecycle of internal projects, tracking milestones, managing deadlines, and ensuring team accountability from planning to execution. • Workflow Optimization: Constantly look for ways to streamline "how we work" within Google Workspace and our internal project tools. • Research & Organization: Conduct deep-dive research to support internal operations and strategic initiatives, presenting findings in organized, actionable formats.