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Sphere Labs

Cross-border stablecoin payments for businesses and regulated institutions. Faster settlement, built on SphereNet.

Customer Operations Specialist

OperationsOperationsFull TimeRemoteMid LevelTeam 11-50Since 2022H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

15 days ago

Salary

0

Seniority

Mid Level

PortugueseEnglishRuby on Rails

Job Description

Customer Operations Specialist

Sphere Labs

• Own customer-facing communications across the full customer lifecycle, from onboarding through ongoing payment operations. • Manage KYB and KYC document collection, application tracking. Follow up proactively on stalled or incomplete applications. • Communicate approval notifications and provide post-approval guidance on account setup, testing, and settlement expectations. • Own first-line resolution for payment inquiries: transaction status, failed payouts, delayed settlements, deposit matching, account configuration, and wallet setup. • Provide accurate settlement time estimates and rail-specific guidance • Serve as primary backup for liquidity operations. Process manual cross-border transactions independently. • Own ticket hygiene across all customer channels: tagging, categorization, status updates, SLA tracking, and closure workflows. • Participate in daily queue monitoring. Proactively identify and claim tickets without waiting to be tagged. Flag tickets approaching SLA thresholds. • Help maintain the customer support knowledge base and onboarding FAQ. Document new edge cases and resolution patterns weekly. • Track and report operational metrics: open tickets, response times, SLA compliance, ticket volume by channel, and personal escalation rate. • Escalate selectively: compliance policy questions, complex entity structures, complex liquidity operations, provider-level disputes, and issues requiring banking partner coordination.

Job Requirements

  • 2+ years in customer operations, payment operations, or a similar role at a fintech, payments company, or financial services firm.
  • Direct experience with KYB and KYC processes and customer-facing compliance workflows.
  • Comfort working across customer support, operations, and compliance functions.
  • Strong written communication and ability to translate technical issues into clear customer-facing language.
  • Comfort with ambiguity and the ability to escalate selectively rather than reflexively.
  • Familiarity with stablecoin payments, cross-border money movement, or modern payment rails is a strong plus.
  • Portuguese language ability
  • Nice-to-Haves
  • Prior experience in a customer support role at a cross-border payments company utilizing stablecoins in the payment flow.
  • Experience using SumSub and/or Pylon
  • Deep understanding of regulations impacting payments in the United States and Latin America

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