• Lead full-cycle recruiting across multiple departments, from intake with hiring managers to offer negotiations and closing candidates. • Partner with department heads and senior leadership to forecast hiring needs and shape talent acquisition strategies that align with business goals. • Source and engage passive talent through creative, proactive outreach; build and maintain talent pipelines for critical and hard-to-fill roles. • Serve as a strategic advisor to hiring managers on interview best practices, market trends, and compensation benchmarking. • Conduct candidate interviews and assessments, ensuring alignment with role requirements, organizational culture, and long-term potential. • Champion the candidate experience by ensuring transparent, timely, and respectful communication throughout the hiring process. • Collaborate on job description development, ensuring clarity, inclusivity, and market competitiveness. • Partner with HR/People Operations on recruiting operations, reporting, and continuous process improvements. • Other duties as assigned.

• Manage end-to-end recruitment, from initial sourcing strategy to scheduling and communication to offer negotiation and closing. • Proactively identify and engage passive candidates for "hard-to-fill" technical and non-technical roles to build a robust, evergreen talent bench. • Act as a consultant to hiring managers. Help define role requirements, craft compelling job descriptions, and design interview rubrics that standardize hiring and reduce bias. • Serve as a Propelus values champion and brand ambassador, ensuring every candidate has a high-touch, professional, and transparent experience. • Own our hiring tech stack (Ashby). Ensure data integrity, report on pipeline health (e.g., time-to-fill, source quality), and optimize workflows for maximum efficiency. • Support and facilitate a world-class onboarding journey that transitions new hires from "signed offer" to "integrated team member." • Identify bottlenecks in hiring and HR workflows and implement scalable solutions to make our team 10% more efficient. • May support broader People Ops initiatives aligned with business needs.

Role Description We’re looking for a highly organized and proactive Recruiting Coordinator (Contractor) to support our Talent team in delivering an exceptional candidate experience. In this role, you’ll work closely with recruiters, hiring managers, and candidates to schedule interviews and keep our hiring processes running smoothly and efficiently. This is an exciting opportunity to contribute to a fast-paced, high-growth startup and play a key role in our mission to attract world-class talent. - Coordinate interviews across multiple time zones, ensuring seamless communication between candidates, hiring managers, and interviewers. - Serve as the first point of contact for candidates, providing timely updates and ensuring a positive and professional experience throughout the process. - Support the talent team by maintaining accurate data in our Applicant Tracking System (Ashby) and assisting with reporting needs. - Identify and suggest opportunities to streamline and improve our recruiting workflows. - Partner with recruiters and hiring managers to ensure clarity and alignment on scheduling priorities and updates. Qualifications - 1+ years of experience in a recruiting coordinator role, ideally in a fast-paced environment. - Proficiency with scheduling tools (e.g., Google Calendar). - Exceptional organizational skills with a keen eye for detail and accuracy. - Ability to prioritize tasks, manage competing deadlines, and thrive in a dynamic, high-growth environment. - Excellent written and verbal communication skills, with a customer-centric mindset. - Comfortable working across time zones and adapting to changing priorities. Benefits - This position is open to candidates located in Brazil (Remote). Company Description TRM Labs provides AI-powered intelligence solutions that help public and private sector agencies investigate and disrupt crime. TRM's platforms enable investigators to trace illicit activity, build cases, and construct operating pictures of threat networks. Leading agencies and businesses worldwide rely on TRM to make the world safer and more secure.

Role Description This is a remote position and can be located anywhere in the United States. Our Talent Acquisition Coordinators are customer-oriented, system savvy taskmasters. We are looking for someone who can assist our Talent Acquisition Partners quickly and accurately while always keeping an eye on how to streamline processes. We are an AI forward company and expect employees to utilize our internal tools to their benefit to boost their productivity. In this role, you will be a critical contact for candidates and must embody our core values. We want candidates to experience the same warmth and personal connection through the recruiting process, as they will as employees. Specific areas of responsibility are: - Prepare new requisitions for assignment to our Talent Acquisition Partners. - Assist your Talent Acquisition Partners with sourcing and reaching out to potential candidates. - Schedule virtual and in-person interviews by coordinating with candidates, managers, and interview teams. - Process background checks, working with candidates and our vendor HireRight. - Hire candidates into our Human Resources Information System (HRIS) system. - Shepherd candidates through the hiring process by ensuring applications, new hire paperwork, and I-9s are completed accurately and timely. - Administer our New Hire and Hiring Manager surveys. - Assist and train Managers to navigate our Applicant Tracking System (ATS) and communicate our TA processes. - Manage Talent Acquisition support queue and be a liaison to our IT Support team. - Provide support to the People Operations team as needed. Qualifications - Bachelor's degree in Human Resources, related field, or equivalent experience preferred. - 3 - 5 years of experience in an Administrative or Coordinator role, supporting a Talent Acquisition team preferred. - Experience working in iCIMS (Applicant Tracking System) and Workday (HCM). - Proficient in AI Tools, MS Word, PowerPoint, Outlook, and Excel. - Excellent customer service; handling hiring manager and candidate communications with confidence. - Strong organization and time management skills. - Impeccable attention to detail. - Understanding of the talent acquisition process and requisition management preferred. Benefits - Medical, Dental, Vision, Health Savings Accounts / Flexible Spending Accounts. - Life and AD&D Insurance. - 401(k). - Tuition Reimbursement. - An array of resources that encourage a lifetime of healthier living. Benefits eligibility may differ depending on full-time or part-time status. Compensation depends on the applicable US geographic market. The expected base pay for this position ranges from $26.00 - $31.00 hourly, and will be based on a number of additional factors including skills, experience, and education. The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability. Don’t meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. #LI-Remote