Development Assistant Hybrid Development Part time San Francisco, California, United States About Mission Bit Mission Bit is a San Francisco-based nonprofit that inspires youth of color to explore the world of STEM through project-based computer science education that embraces their identities. We offer a variety of hands-on STEM education programs, including in-school and after-school coding courses, with a focus on equity, access, and community. The role Mission Bit is looking for a Development Assistant to support our fundraising and donor engagement efforts. This role is ideal for someone who enjoys thoughtful communication, relationship-building, and the behind-the-scenes work that makes donor relationships possible — keeping records organized, tracking gifts, drafting outreach, and supporting grant processes. If you are detail-oriented, comfortable with outreach, and excited to help grow Mission Bit's community of supporters, we'd love to hear from you! This role works closely with the CEO and Sr. Development Specialist to support day-to-day development priorities and reports directly to the CEO. The Development Assistant plays a key role in helping bring in new donors, stewarding existing supporters, and ensuring donor data and follow-up are handled with care. This is a hybrid, part-time hourly role based in San Francisco, CA. In-person work and events are required on a case-by-case basis and based on organizational needs.   Schedule - 20 hours per week - Typically, Monday through Thursday, within the business hours of 9:00 AM - 6:00 PM, with occasional evenings, Fridays, and scheduled events required - The schedule will be set collaboratively with the manager, with some flexibility. Hours may vary based on organizational needs What you'll be doing 60% Donor outreach and cultivation - Conduct cold and warm outreach to prospective donors, primarily via email - Support efforts to bring in new individual and institutional donors through consistent follow-up - Draft and send donor-facing communications, including newsletters, using templates and guidance - Make phone calls to existing donors for stewardship and follow-up 20% Donor stewardship and communications - Draft and send donor thank-you letters and other stewardship communications - Support timely, thoughtful donor follow-up with strong attention to tone, accuracy, and detail - Assist with outreach related to matching gifts and donor engagement campaigns 20% Data tracking and development operations - Log donor interactions, outreach activity, and notes in Salesforce - Review and track corporate giving and matching gifts (e.g., Benevity) - Maintain organized, accurate development records and documentation Requirements We’d love to hear from you if you… - Have some background in fundraising or donor engagement, whether through a nonprofit, campus organization, or student fundraising experience - Are able to manage and update donor data accurately - Have strong written and verbal communication skills - Are highly detail-oriented, organized, and consistent with follow-through - Are comfortable with cold outreach and donor follow-up - Are comfortable making phone calls to donors - Enjoy working closely with leadership and collaborating with a small team - Have values aligned with Mission Bit’s mission and commitment to equity and access It’s not required, but it’s a nice bonus if you… - Have experience using Salesforce or other CRMs - Have familiarity with corporate giving or matching gift platforms Benefits - Accrued sick time-off Compensation - $27/hour   Mission Bit is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, age, physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, veteran or military status, or any other legally recognized protected basis under federal, state or local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

• Manage and support day-to-day office operations including supplier coordination, facilities admin, and team logistics • Handle scheduling, meeting coordination, travel arrangements, and internal communications • Communicate effectively with internal teams and external stakeholders across time zones • Maintain accurate records of office budgets, vendor contracts, and operational documentation • Use relevant tools such as Microsoft Office, Google Workspace, and project management platforms • Support the wider team with onboarding, HR admin, and general business support tasks • Identify opportunities to improve operational efficiency and reduce business overhead

Role Description As the Guest Relations & Bookings Manager, you will take full ownership of the guest journey — from handling inquiries and reservations to managing guest issues and ensuring smooth check-ins across hotels and short-term rental properties. This role is ideal for a hospitality professional with strong experience in both traditional hotel operations and short-term rental management systems. You should be confident managing multiple booking channels, resolving guest concerns efficiently, and working independently in a fast-paced remote environment. Key Responsibilities - Serve as the primary point of contact for guests before, during, and after their stay, ensuring prompt and professional communication across multiple channels. - Manage guest requests including early check-ins, special accommodations, access support, and property-related inquiries. - Handle guest complaints, urgent issues, and after-hours support with professionalism and efficiency. - Coordinate with housekeeping, maintenance teams, local hosts, and on-site hotel staff to resolve operational and guest-related concerns. - Monitor and respond to guest reviews across Airbnb, Booking.com, Expedia, Google Reviews, and other booking platforms. - Manage reservations, calendar availability, and rate synchronization using Guesty and Uplisting. - Oversee listings and inventory across Airbnb, Booking.com, Expedia, and direct booking channels. - Process cancellations, booking amendments, no-shows, and rebooking requests accurately while adhering to company policies. - Prevent overbookings and efficiently manage room and apartment allocations across the portfolio. - Handle OTA disputes, guest claims, and chargeback cases professionally and effectively. - Support pricing optimization and occupancy management using revenue and dynamic pricing tools. - Ensure smooth guest check-ins, turnovers, and day-to-day operational workflows across all properties. - Maintain accurate guest records, reports, reservation documentation, and administrative systems. - Improve and maintain SOPs, operational processes, and automated guest messaging workflows. - Assist with operational improvements and system optimization initiatives to enhance efficiency and guest experience. Qualifications - 2+ years of experience in hospitality, guest relations, or booking management. - Proven experience managing both hotels/B&Bs and short-term rental properties. - Advanced hands-on experience with Guesty and Uplisting. - Strong understanding of OTAs including Airbnb, Booking.com, and Expedia Group. - Experience handling OTA disputes, cancellations, and guest resolution processes. - Excellent written and verbal English communication skills. - Highly organized, proactive, and capable of managing multiple properties independently. - Comfortable working fully remote while strictly aligning with UK business hours. - Experience using hotel channel managers such as SiteMinder. - Familiarity with dynamic pricing tools such as PriceLabs or Beyond Pricing. - Experience with hospitality automation tools and workflow optimization. - Background in luxury hospitality, boutique hotels, or premium guest services. Benefits - 💻 Fully Remote: Work from anywhere with international teams - 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services - 🤝 Peer Community: Connect with high-performing sales professionals in our network - 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement - 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals

Title: Administrative Assistant In Office locations Chicago, IL time type Part time Job Description: General Summary: The Administrative Assistant will support various departments in the Ghafari office. The Administrative Assistant will be well organized with strong communication skills and be able to work independently on assigned projects. Primary Responsibilities - Provide reception area support by receiving and screening calls. - Schedule and coordinate meeting arrangements. - Order meeting meals, flower arrangements/gift baskets for employees and clients. - Greet guests and provide refreshments when needed. - Assist with travel arrangements for the Ghafari office. - Lend support and assistance to executives in the preparation and editing of projects, speeches, client and employee events, presentations, and creating reports. - Maintain and communicate the conference calendar. - Communicate with clients as requested. - Perform general administrative tasks for the Ghafari office utilizing MS Office and Outlook. - Proactively track and facilitate the production of direct mailings for all business units. - Coordinate with office staff in keeping the office organized and neat. - Communicate and coordinate visitor & guest access with the main reception desk and/or building management. - Communicate and coordinate work orders & service requests with building management. - Manage and track cameras, laser measurement devices and other office-owned tools/instruments. - Manage and track petty cash funds. - Perform related duties as assigned. Required Education and Experience - Associate’s degree preferred - Minimum 3 years’ experience in an Administrative Assistant capacity. Additional Skills - Intermediate skills in Microsoft Suite software. - Excellent oral and written communication skills. - Positive and enthusiastic demeanor in a fast-paced environment. - Excellent organizational skills, detailed oriented and able to manage multiple projects. - Ability to work independently and on a flexible schedule. - Professional manner and approach. Benefits: The hourly pay rate for this position is $18.00 to $20.00. Individual pay is based on factors such as relevant experience, job-related skills, education, and training. Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact. Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects. Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. Ghafari supports hybrid and in-office work environments. Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation. Join our team and work on forward-thinking projects all around the world. Ghafari’s global reach creates an environment where individuals can build professional relationships while building sustainable and cutting-edge facilities. Are you ready to take that leap? Apply Now! Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates, LLC, you may apply for positions in the following ways: Connect to our job portal (https://ghafari.jobs) By fax at 313.436.8624; Attn: Human Resources By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources In person at 17101 Michigan Avenue, Dearborn, MI 48126. By email If there are any questions or additional accommodations that are required, please contact for assistance. It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.