Role Description The Executive Assistant (EA) to the CEO/Executive Director (CEO) will play a crucial role in ensuring the smooth operation of the executive office. This position requires a dynamic individual who can manage the CEO's schedule, support fundraising and business development efforts, provide day-to-day administrative support, and assist the Board of Directors. The EA will also serve as a backup for various administrative tasks working closely with the Director of Administration. Key Responsibilities: - Executive and Administrative Support: - Proactively manage the CEO's calendar, make travel arrangements, handle reservations, and organize internal and external meetings, special events, and all-staff gatherings. - Prepare and track budgets for meetings, special events, and all-staff gatherings. - Attend meetings assigned by the CEO, take minutes, identify action items, and work with managers to assign and track these items. - Provide comprehensive support to the Board of Directors, including maintaining calendars, arranging meeting logistics, managing contact lists, and handling Board packets and documents. - Draft, review, and proof-read correspondence, presentations, reports, and other communications to internal and external stakeholders. - Review service and technology contracts for accuracy, compliance, and proper adherence to FAES contract standards prior to CEO and/or legal review, flagging potential issues for management, accounting, or legal teams. - Create internal newsletters and weekly update emails in collaboration with department heads. - Prepare monthly expense reports for the CEO. - Provide other administrative assistance as needed. - Fundraising and Business Development Support: - Assist the CEO in fundraising and business development by coordinating and preparing materials for donor and partner meetings, calls, and site visits. - Prepare, edit, and submit proposals, letters of inquiry, and other communications, ensuring clarity, accuracy, readability, and professional presentation. - Collaboratively manage donor proposal processes with the CEO, including tracking timelines, ensuring appropriate review, and maintaining fundraising records and policies. - Prepare, track, and manage gift agreements, and provide tax acknowledgment and thank you correspondence to donors. - Support outreach needs to external partners. Qualifications - A strong work ethic, a solutions-oriented mindset, and a desire to contribute to a collegial atmosphere. - Exceptional writing, research, and presentation skills. - Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. - Advanced skills using office programs (Word, Excel, PowerPoint, etc.), virtual meeting technologies (Zoom, Teams, etc.), general database administration, and calendars. - Exceptional interpersonal skills exhibiting tact and poise at all times. - Ability to handle confidential information with discretion and utilize appropriate independent judgment. Requirements - A strong work ethic, a solutions-oriented mindset, and a desire to contribute to a collegial atmosphere. - Exceptional writing, research, and presentation skills. - Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. - Advanced skills using office programs (Word, Excel, PowerPoint, etc.), virtual meeting technologies (Zoom, Teams, etc.), general database administration, and calendars. - Exceptional interpersonal skills exhibiting tact and poise at all times. - Ability to handle confidential information with discretion and utilize appropriate independent judgment. Benefits - Salary Range $70,000 - $85,000/year - 100% employer-paid medical and dental insurance - Generous paid time off (PTO) and paid holidays - Tuition reimbursement and professional development support - Retirement plan with employer contribution - Travel mileage reimbursement Equal Employment Opportunity Statement FAES is an Equal Opportunity Employer. FAES provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. FAES also makes reasonable accommodations for disabled applicants and employees.

• Answer inbound calls and assist patients with inquiries in a professional manner • Schedule, confirm, and manage patient appointments efficiently • Send appointment reminders via phone, SMS, or email • Follow up with missed appointments and reschedule patients when necessary • Maintain and update patient records accurately within the clinic management system • Handle emails, chat support, and patient communications promptly • Assist with insurance verification and patient billing inquiries • Conduct recall campaigns and follow-up communications for returning patients • Coordinate with dentists, hygienists, and clinic staff regarding schedules and patient concerns • Provide general administrative and customer service support as needed

Title: Bilingual Executive Travel Assistant Location: Canada,Remote Job Description: For over 30 years, we've proudly called Moncton home, earning our reputation as an employer of choice and a pillar of the community. At Accor we create unforgettable luxury experiences with heart. Step into a role where every day brings growth, connection, and impact. Our welcoming culture celebrates diversity, fosters meaningful relationships, and champions responsible hospitality. We’re redefining what service means by honoring every guest’s story and every team Member’s contribution. Be part of a team that’s pioneering change, embracing innovation, and building a future where care and excellence go hand in hand. Discover your potential. Make a difference. Job Description Bilingual Executive Travel Assistant Does Luxury speak to you? As an Executive Travel Assistant, you will anticipate needs, create exceptional travel experiences, find solutions, and deliver outstanding service as the single point of contact for our highest-tier Members, providing personalized recommendations and exclusive Concierge services that truly define luxury. If so, we invite you to become a part of our dynamic team, where, you’ll be the voice behind ensuring seamless VIP experiences, responding to calls and emails with empathy, creativity, and a commitment to excellence. You’ll craft personalized solutions that reflect the luxury and care Accor is known for worldwide. Join a team that values innovation, celebrates diversity, and empowers you to grow every day. Your passion for service will not only be recognized — it will make a real difference. Reporting to the Team Leader, Customer Care - Responding to our top tier Members’ requests and questions via email and phone, as their single point of contact; planning flawless experiences based on your recommendations in both French and English - Acting as their Concierge prior to arrival, proactively curating personalized travel by making recommendations and setting up on-site activities and services - Anticipating our Members’ needs and ensuring their experience exceeds expectations - Supporting our Members throughout their stay and beyond, including assisting with restaurant reservations, transportation, unexpected travel delays, and more - Accurately scheduling and executing tasks to ensure a seamless experience - Researching, recommending, and fulfilling Member requests while providing program benefit information and support Qualifications What you need to be successful: - Professional fluency in both French and English, spoken and written, is required - Excellent communication skills, with the ability to write and speak to guests professionally and warmly, in both official languages, with diverse individuals from around the globe - Experience and/or education in Hospitality, Tourism, Sales, Customer Service, Contact Centre or Luxury Sales and Service - Experienced in handling a range of customer requests, an exemplary positive attitude and a passion for offering unparalleled customer service - Creative problem-solving and decision-making skills, proactive and a strong team player - You are an organizer, and can demonstrate when you have prioritized, followed up and delivered on deadlines - Computer proficiency with excellent knowledge of Microsoft Office and internet browsers; Salesforce is an asset, and you can adapt easily to new technology. Ability to navigate multiple computer programs simultaneously while conversing with guests - Flexibility to be scheduled evenings, weekends and holidays Location and Availability information: - Position is Home Based only. Note: Centre-Based or Hybrid are not an option - Training is done virtually - Must be legally entitled to work full time in Canada - This is full-time, permanent, career position, we are not hiring for part-time schedules, and we do not offer temporary positions for students during school breaks - Must be residing in and intending to work from NB, NS, PEI, QC - You must be flexible and available to work shifts, including evenings, weekends, and holidays, with 2 scheduled consecutive days off - Must have a direct connect high-speed internet connection (not wireless or satellite) and a suitable home office workspace Additional Information Your team and working environment: Executive Travel Assistants are a specialized team of dedicated experts focused on delivering unparalleled luxury service and creating curated guest experiences for our top-tier, invitation-only Members. We foster a collaborative and dynamic work environment that empowers our team to consistently achieve excellence while supporting one another. Why Accor Global Reservation Centre? Our inclusive culture values diversity, sustainability, and community impact. You’ll work with a passionate team dedicated to discovering your talents and helping you thrive in your career. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.

Title: Executive Assistant & Office Manager Location: New York Department: OP Labs Job Description: OP Labs builds Optimism, an open-source blockchain network that powers the next generation of financial infrastructure. Hundreds of companies, from the world's largest enterprises like Sony, Coinbase, Kraken, Uniswap, OKX, and Bitpanda to the most ambitious early-stage builders, use the OP stack to launch their own blockchains and bring their users onchain. Today, over 65% of Layer 2 activity on Ethereum runs through the OP stack. We are a small team building at the speed of the ecosystem we support. We’re remote-friendly but the NYC office is our center of gravity. We've raised $178M from a16z, Paradigm, and others. We have our work cut out for us and are looking for exceptional people to join us. Roles and Responsibilities The EA & Office Manager will be a trusted partner to OP Labs senior leadership — keeping three executives organized while owning the day-to-day health of our NYC HQ. While these two mandates are distinct, both are critical to how OP Labs operates, and you are the primary owner of both. What are the role responsibilities? Provide executive support for the CEO, Chief Growth Officer, and VP of Engineering - Manage complex calendars, travel logistics, and meeting preparation across three senior leaders - Serve as a reliable point of contact between executives and stakeholders, handling communications with professionalism and discretion - Coordinate and prepare materials for executive meetings, board preparation, and company offsites - Support leadership offsites: coordination, materials, note-taking, and action item follow-up - Establish new—and improve existing—administrative systems and processes - Make recommendations with regard to time management, prioritization, delegation, and organization. - Assist with ad hoc projects, events and travel arrangements as needed. - Must be willing and able to travel internationally Own day-to-day NYC office operations - Partner with Finance and People Ops on expense reporting and budget tracking for office costs - Build and manage relationships with building management, service providers, and office vendors - Anticipate operational needs and proactively solve problems before they surface - Coordinate desk setup, badge access, and first-day logistics for new NYC employees - Plan and execute in-office events and team gatherings at NYC HQ What skills do you bring? - 5+ years as an executive assistant, ideally in a fast-paced startup or tech environment - Experience managing office operations, vendor relationships, or facilities - Exceptional organizational skills, impeccable attention to detail and strong written and verbal communication; able to represent executives professionally - High EQ and discretion when handling sensitive information - Proactive problem-solver who anticipates needs before they become issues - Comfortable in ambiguity and able to context-switch rapidly - Proficiency with Google Workspace, Slack, and common project and calendar tools - Embraces AI tools as part of day-to-day work — using them to draft correspondence, prep materials, and handle research faster, with a curiosity for finding new ways to save time - Experience booking international travel and managing multi-timezone scheduling