• Proven experience with email and calendar management • Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice". • Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items • Lead the onboarding process for new clients and pull together high-impact presentations for meetings • Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities • Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely • Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

• Manage complex calendars across multiple time zones • Coordinate internal and external meetings, ensuring alignment across stakeholders • Plan and execute domestic and international travel end-to-end • Prepare and track expense reports in partnership with Finance • Provide backup support for the CEO’s office during peak periods • Support executive meetings, off-sites, and team events • Draft professional communication (email, Slack) and handle sensitive information with discretion • Identify and improve processes to make executive support more efficient

Role Description VirtueStaff is seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. You will be the primary gatekeeper for communications, the architect of client onboarding, and the manager of our digital content and sales systems. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule. Responsibilities - Proven experience with email and calendar management - Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice". - Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items - Lead the onboarding process for new clients and pull together high-impact presentations for meetings - Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities - Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely - Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data - Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment - Exceptional critical thinking skills; must be proactive and anticipate needs before they are articulated - Advanced knowledge of ActiveCampaign, Asana, and Google Drive - Strong Excel/Sheets knowledge and data exposure - Highly proficient in using AI tools to increase efficiency and speed - High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions Work Environment - Work From Home - Performance Bonus

Corporate Executive Assistant Job ID2026-7341 LocationBrookings, South Dakota Type Full Time Shift Day Position Summary **Applications will be accepted through 13 May. Please note that submissions may not be reviewed prior to this deadline.**   When you work at Daktronics, you’ll be part of something amazing. We design, engineer, manufacture and support bold, eye-catching digital LED display technology and audio systems.   Our products bring excitement to professional, college and high school games. They attract customers for businesses around the world, and even provide direction for people as they travel, work and play.   As part of the Daktronics team, you’ll have interesting, impactful work with flexible opportunities. You can learn and grow at a company that provides competitive compensation and meaningful benefits – and the people are second to none.   What will the work look like for me? We are looking for a highly self-motivated individual with effective communication and organizational skills to join our Corporate Administrative team. This role supports members of the executive leadership team, enabling Daktronics’ success through high-quality administrative, governance, and operational support.   This position requires the ability to effectively engage with a wide range of internal and external stakeholders with professionalism, discretion, diplomacy, and sound judgment. The role manages sensitive and confidential information, contributes to strong governance, compliance, and communication practices across the organization, and oversees the effective flow and exchange of information. You will develop sound administrative practices that promote excellence and consistently present yourself in a highly professional, friendly, and helpful manner when communicating with individuals at all levels of the Company. - Executive & Administrative Support - Provide comprehensive administrative support through calendar, email, and SharePoint/Teams management. - Screen, prioritize, and manage executive communications, including emails, calls, and correspondence. - Serve as a trusted gatekeeper for executive calls, meetings, and requests, ensuring timely follow‑up and resolution. - Draft, revise, and format correspondence, presentations, spreadsheets, reports, and other materials for internal and external audiences. - Facilitate executive signatures on corporate documents as requested. - Meeting & Event Coordination - Organize and support executive and leadership meetings, including material preparation, minute taking, and other logistical items as needed. - Plan and execute companywide events, leadership offsites, luncheons, and community functions, including logistics, speakers, A/V coordination, facilities, presentations, travel arrangements, and other accommodations. - Support recurring company meetings such as Town Halls and monthly business meetings, including material preparation, recording, and distribution. - Project, Operational, & Office Support - Assist with special projects, including research, data analysis, and cross functional coordination. - Maintain accurate corporate governance records, including articles of incorporation, company policies, entity registrations, business licenses, and state annual filings. - Manage travel and expense processes and tools across the company, including the corporate American Express (AMEX) program and company card administration, expense reporting, and travel management. - Manage the company’s employee community sponsorship program. - Manage company-wide and administrative processes, vendor relationships, and office supply procurement. - Demonstrate technical aptitude to research, learn, and recommend new technologies. - Provide backup support to other administrative team members as needed. Where is this opportunity located?  Daktronics offers the flexibility to work from U.S. home or campus locations. While some work may be completed remotely, this role requires a regular on‑campus presence in Brookings, SD, typically two to three (2–3) days per week. Qualifications To be considered for Corporate Executive Assistant, we require the following: - Bachelors degree is required in a business-related field. - Three (3)+ years of experience working with corporate leadership teams. - Ability to communicate effectively with team members and business teams via various methods. Excellent written and oral communication, as well as the ability to represent the Company in a professional and responsible manner internally and in public. - Exhibit a high capability in attention to details, organizing, resourcefulness, and the ability to pass along necessary information or resources and bring projects to closure without much direction. - Highly skilled in Microsoft Office software (SharePoint, Teams, Excel, Word, Outlook, PowerPoint). - Demonstrated experience designing, developing, or supporting solutions using Microsoft Power Platform (e.g., Power Apps, Power Automate, Power BI) to improve business processes, reporting, or automation. - Establish and maintain effective relationships. - Anticipate needs and provide services that are beyond expectations. - Must be self-directed and work to achieve objectives with little oversight. - Must be a continuous learner and problem-solver as it relates to requirements of the position. - Must be trustworthy and reliable and able to deal appropriately with confidential information. - The selected individual must be able to travel by air and ground and comply with the Daktronics Driver Eligibility Policy to begin and maintain employment. This requirement will be verified through a motor vehicle record (MVR) check conducted in accordance with applicable federal, state, provincial, and local laws. - Fluent in English, written and verbal. - Applicants must be 18 years of age or older. - Daktronics does not sponsor, renew, or extend immigration visas for this position. Ready to make an impact? Apply now and start your journey with Daktronics.   Daktronics is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.