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Aspen Dental logo
Aspen Dental

The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members with close to 1,500 health and wellness offices across 48 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Chapter Aesthetic Studio, and Lovet Pet Health Care.

Facilities Coordinator

Location

United States

Posted

40 days ago

Salary

$24 - $25 / hour

Seniority

Mid Level

No structured requirement data.

Job Description

Facilities Coordinator

Aspen Dental

Role Description The person selected for this role will play a significant part in ensuring that Aspen Dental continues to provide access to care in facilities that demonstrate best-in-class safety, cleanliness, and functionality. This position will be responsible for the following: - Manage the day-to-day facility management of dental equipment and maintenance issues at multiple locations over a large geographic territory in a team-oriented atmosphere from our main office. - Troubleshoot equipment over the phone with office staff and deliver specific instructions. - Tact and directness in dealing with the facilities vendors is critical to ensure that required actions are completed. - Manage expectations and performance within service level parameters. Verify completion of work and services. - Effectively communicate with internal customers and contract vendors. - Data analysis and storage of work order history and budget tracking using online programming. - Subcontractor appropriation. Ability to search for vendors and sign them up. - Shipping items and tracking for the Facilities Department. - Billing management for Facilities tickets, including contacting vendors to get the correct information for billing and coordination with ADMI billing to coordinate correct GL codes and location codes for items. - Run small projects from start to finish and provide guidance to techs in the field of our scope of work in detail. Qualifications - Exceptional customer service skills. - Ability to act with a ‘sense of urgency.’ - Skill and experience in both verbal and written communications that meet the needs of different customers and vendors. - Prior exposure to multi-unit facilities management concepts and best practices is helpful. - Ability to demonstrate successful completion of multiple tasks concurrently in a fast-paced environment. - Experience and ability to negotiate with vendors. - Analytical and critical thinking skills. - Real-time problem-solving abilities. - Willingness and eagerness to develop new skills and take on more responsibility. Requirements - Occasional travel may be required. - Flexible schedule. - A degree in higher education is preferred. Benefits - Generous benefits package including paid time off. - Health, dental, and vision insurance. - 401(k) savings plan with match. Work Environment Chicago or Syracuse based candidates are preferred; however, exceptional remote candidates will be considered. Salary $24-25

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