• Collaborate on the following events: Triannual HSOB team trainings (domestic): three annual internal in-person meetings designed to align the High School Outbound team on strategies and goals. • Annual Global Education Summit (domestic): A conference for 300+ high school educators that focuses on professional development, networking, and program growth opportunities. • Annual summer site visits (international): Multi-location international trips for top-sending educators, giving them the chance to observe CIEE’s summer programs firsthand. • Other events as assigned. • Drive the planning and execution timeline of all HSOB events, in collaboration with the CIEE Events team. • Develop the brief for each event to align the HSOB and Events teams on goals, requirements, and success metrics. • Chair all event planning meetings. • Summarize and distribute notes internally. • Help define the theme, scope, and needs of each event. • Contribute to discussions on event flow, agenda, and keynote speaker needs. • Develop the detailed project timeline for each event. • Assign tasks and own internal follow-ups with key contributors to keep material developments and plans on schedule. • Track the status of all event plans and provide leadership with regular updates. • Lead the administrative "wrap-up," of the event including distributing evaluations, tabulating feedback, summarizing data, and distributing comprehensive outcome reports to the team. • Assist with on-site logistics at in-person events. • Execute events on schedule and in keeping with overall strategic and budget goals. • Coordinate all pre-event logistics for internal trainings - including registration, travel, catering, payment collection (if applicable), and more as required. • Work with third party contractors to solicit contract proposals. • Review contracts and collaborate on venue decisions that will meet the needs of the team. • Conduct regular audits of all event expense reports to ensure all costs are accurately coded. • Collaborate with the finance team to resolve coding discrepancies and maintain clean financial records for post-event reporting. • Develop communication plans for event promotion to attendees and core audiences. • Work with HSOB Sales and HSOB Communications Manager to develop copy and integrate event communications into the sales and CIEE communications calendar. • Serve as the primary point of contact for event inquiries from participants, presenters, and staff. • Collaborate with HSOB Marketing Manager and HSOB Marketing Coordinator to develop digital campaign materials to promote the events across CIEE socials. • Oversee social media strategy for events and coordinate on-site content collection with internal or freelance photographers and videographers. • After the event, work with the HSOB Marketing team to distribute content across channels, including email, social, web, and SEO. • Success in the role looks like: Keeping all stakeholders on task and events on budget through proactive project management and budget tracking. • Ensuring a smooth experience from pre-event planning through on-site execution and post-event follow-up, leaving no loose ends. • Effectively leveraging event content and data to position CIEE as an industry leader across web, social, and email channels. • Collaborate with the Sales and Marketing team to include events in the broader departmental strategy, editorial calendar, and communications plan.

Role Description The High School Outbound (HSOB) Events Manager owns the project management and supports the development, planning, and execution of domestic and international events, including conferences, educator site visits, and team training sessions. Reporting to the HSOB Marketing Manager, you will serve as the liaison between HSOB and the centralized CIEE Events team to ensure all event plans stay on track and on budget. You will collaborate across CIEE teams to maximize the impact of each event. What you’ll do: - Events: - Collaborate on triannual HSOB team trainings (domestic). - Organize the Annual Global Education Summit (domestic). - Plan annual summer site visits (international). - Manage other events as assigned. - Project Management: - Drive the planning and execution timeline of all HSOB events. - Develop the brief for each event to align the HSOB and Events teams. - Chair all event planning meetings and summarize/distribute notes. - Help define the theme, scope, and needs of each event. - Develop the detailed project timeline for each event. - Track the status of all event plans and provide leadership with updates. - Lead the administrative wrap-up of the event. - Assist with on-site logistics at in-person events. - Logistics: - Execute events on schedule and within budget. - Coordinate all pre-event logistics for internal trainings. - Work with third-party contractors to solicit contract proposals. - Conduct regular audits of all event expense reports. - Collaborate with the finance team to resolve coding discrepancies. - Communication: - Develop communication plans for event promotion. - Serve as the primary point of contact for event inquiries. - Promotion: - Collaborate with HSOB Marketing Manager and Coordinator to develop digital campaign materials. - Oversee social media strategy for events. - Work with the HSOB Marketing team to distribute content post-event. - Other duties as assigned. Qualifications - Bachelor's degree. - 3+ years of experience in event planning, project management, or a related field. - Experience with high school populations or in education is a plus. Requirements - The ability to handle multiple tasks and priorities simultaneously. - Strong project management skills with attention to detail. - Ability to work independently and delegate tasks effectively. - Advanced skills in MS Office (especially Excel and Teams). - Experience with web-based collaboration tools; proficiency in Canva, Salesforce, and Asana is a plus. - Strong communication skills, both written and verbal. - Strong customer service and interpersonal skills. - Flexibility to respond quickly to changing circumstances. - Personal experience living or studying abroad is preferred. - Some evening and weekend work may be required. - Occasional domestic and international travel may be required. Benefits - Paid time off and parental leave. - Gym reimbursement program. - Employee Assistance Program. - Short-term & long-term disability. - 6 floating Fridays (based on eligibility rules). - CIEE Study Abroad and TEFL Program discounts. - 403(b) Retirement Plan with employer contribution. - Insurance coverage (life, travel, medical, dental, and vision). - Flexible Spending Accounts/Health Savings Accounts (medical and dependent). - Voluntary benefits (identity theft protection, pet insurance, accident, and critical illness).

• Support and execute end-to-end event plans for attendees, including conferences, workshops, partner summits, and client meetings. • Collaborate with Sales, Success and Partnership leadership to understand objectives and ensure events align with strategic goals, budgets and KPIs. • Document prompts, workflows, automations, and lessons learned and share best practices with cross-functional partners to improve team operations. • Source, negotiate, and manage contracts with vendors, venues, and suppliers to ensure high-quality event experiences within budget. • Work with marketing to promote events, create content, and ensure effective communication with attendees. • Collect and analyze event data to measure ROI, identify areas for improvement, and provide insights to stakeholders. • Support all event logistics including communications, registration, travel, accommodations, staffing, programming, and content.

• Správa a provoz Saurusu • Kompletně zodpovídáš za logistiku, technický stav a údržbu vozidla. • Staráš se o to, aby Saurus vypadal i fungoval za všech okolností na 100 %. • Nesedíš a nečekáš na pokyny. Aktivně sleduješ sportovní i kulturní dění v ČR a sám/sama vyhledáváš akce a příležitosti, kam se Saurusem vyrazit. • Komunikuješ s organizátory a navrhuješ, jakou podobu bude mít naše aktivace na místě. • Jsi zodpovědný/á za kompletní přípravu auta na akci. • Zvládneš samostatně zapojit a vyladit soundsystém i další audiovizuální techniku a vyřešit případné technické výzvy přímo na place. • Tvým hlavním partnerem je Event Marketing Manager ze sportovního týmu. • Spravuješ kalendář výjezdů, koordinuješ pomocné řidiče (studenty) a po každé akci dodáváš pečlivý reporting a administrativní podklady. • Na akcích reprezentuješ Red Bull. Komunikuješ s lidmi, tvoříš atmosféru a dohlížíš na to, aby byl zážitek se značkou nezapomenutelný.