• Process high-volume vendor invoices accurately and on time • Review invoices for proper coding, approvals, and supporting documentation • Enter invoices into accounting systems (e.g., NetSuite or similar) • Monitor AP inbox and respond to vendor and internal inquiries • Reconcile vendor statements and resolve discrepancies • Prepare and process payment runs (checks, ACH, wires) • Maintain organized digital records of invoices and payment documentation • Assist with month-end close activities related to accounts payable • Ensure compliance with company policies and internal controls

• Manage day-to-day operations of global accounts payable team and systems. • Supervise daily activities of the global team to include reviewing queues, assigning tickets, determining shifts and schedules, ensuring sufficient coverage, managing and prioritizing workload, training team members on practices and procedures, reviewing performance, and coaching, motivating, and disciplining employees if needed. • Ensure timely payments of vendor invoices and expense vouchers and maintains accurate records in compliance with corporate, government, contractual and legal requirements. • Oversee the month-end closing activities including account reconciliations. • Oversee employee expense reimbursements process. • Prepare reports and summaries in accordance with company Standard Operating Procedures and various laws. • Assist in determination of appropriate process, policies, and/or procedures. • Enforce the internal controls for consistent processing of account payables checks and/or vouchers. • Assist with the preparation of the annual budget and reviews monthly budget comparisons. • Provide assistance and information to the management in responding to corporate, regulatory agencies and other outside entities requiring accounts payable data. • Interpret company policies and government regulations affecting accounts payable procedures. • Recommend new policies or changes to accounts payable policies and procedures regarding Accounts Payable system. • Supervisory responsibilities include making strong recommendations on employment (hire/termination/salary adjustments) decisions, assigning and directing work, appraising performance, rewarding and disciplining, resolving problems, and communicating necessary information on an ongoing basis. • Perform other related duties as assigned.

• Perform efficient review of Onbase queues and ensures that pending invoices in personal and items in process queues are addressed in a timely manner • Record and process high value/critical Invoices • Monitor purchase order discrepancy reports to identify good to approve invoices and submit report to AP manager every day • Coordinate with programs/sites and Domestic AP to resolve any queries that may arise during purchase order discrepancy review in an efficient and timely manner • Upload documents to Onbase • Review AP mailbox every week and ensure that invoices received from suppliers and programs are logged and uploaded to Onbase in a timely manner • Coordinate with program finance offices, project accountants, and domestic AP team to resolve any accounts payable related issues • Prepare foreign currency analysis details for domestic AP team • Assist with improving AP processes in all areas of assigned responsibilities and timely report of any issues • Perform all required statistical and clerical duties necessary in area of assignment • Follow standard practice in procedures at beginning and ending of fiscal year and calendar year • Maintain all files in a neat, orderly and up-to-date condition • Perform the work of lower-level Accounting Clerks as required.

Role Description The Accounts Payable Manager oversees the AP team, ensuring accurate and timely processing of invoices, payments, and reconciliations while maintaining compliance with internal controls and audit standards. This role drives process improvements, manages workload distribution, and provides leadership and coaching to support team performance and professional growth. Additionally, the manager ensures month-end and year-end close requirements are met, resolves discrepancies, and enhances workflows for efficiency and scalability. - Provide supervision, guidance, and coaching to the Accounts Payable team to ensure high performance, professional growth, and alignment with departmental goals. - Manage daily responsibilities and workload distribution across the AP team, ensuring timely and accurate processing of invoices, payments, and reconciliations. - Document, maintain, and enforce AP policies and procedures to ensure compliance with internal controls, regulatory requirements, and audit standards. - Continuously evaluate and enhance AP workflows and systems to improve efficiency, accuracy, and scalability. - Investigate any AP errors promptly and implement appropriate corrective actions to prevent recurrence and maintain data integrity. - Ensure all AP processes are completed accurately and on time for month-end close. Perform year-end reporting and support audit requirements as needed. - Regularly review AP aging reports to identify and resolve long-outstanding invoices, ensuring timely vendor payments and accurate financial reporting. - Provide hands-on support and coverage across all areas of AP operations as needed, ensuring continuity and minimizing disruptions. Qualifications - Bachelor's Degree in Accounting - 5 years of related accounting experience in a mid to large company - Demonstrated ability to understand current AP processes and identify opportunities for improvement - Proficiency in AP systems and tools, with a focus on workflow optimization and automation - Proven experience leading and coaching a high-performing accounts payable team - Strong knowledge of AP policies, procedures, industry best practices, and internal controls - Excellent organizational and problem-solving skills with a continuous improvement mindset - Ability to manage multiple priorities and provide coverage across all AP functions Requirements - Bachelor's Degree in Accounting - 5 years of related accounting experience in a mid to large company - Demonstrated ability to understand current AP processes and identify opportunities for improvement - Proficiency in AP systems and tools, with a focus on workflow optimization and automation - Proven experience leading and coaching a high-performing accounts payable team - Strong knowledge of AP policies, procedures, industry best practices, and internal controls - Excellent organizational and problem-solving skills with a continuous improvement mindset - Ability to manage multiple priorities and provide coverage across all AP functions Company Description TripElephant Inc. is a Toronto-based company focused on delivering innovative solutions in the travel and digital marketing space. We specialize in connecting travel providers with high-intent audiences through data-driven strategies, performance marketing, and modern technology. Founded in 2014, TripElephant has built a reputation for helping partners optimize their reach, improve conversion, and scale efficiently in a competitive global travel market. Our team combines expertise in analytics, user acquisition, and digital platforms to deliver measurable results. We are committed to transparency, efficiency, and long-term partnerships working closely with clients and collaborators to create sustainable growth and meaningful user experiences.