Role Description Work directly with the CEO and the executive team to manage calendars, coordinate meetings, and arrange travel. - Support executive communication by drafting, organizing, and prioritizing internal and external correspondence. - Create systems, processes, and efficiency “hacks” to streamline administrative and operational tasks for leadership. - Plan and coordinate weekly leadership meetings, ensuring agendas, materials, and follow-ups are executed flawlessly. - Help plan and execute company and leadership events, including offsites, retreats, and internal gatherings. - Organize company events, offsites, and conferences from end to end. - Support quarterly leadership meetings and Board of Directors meetings, including logistics, materials, and follow-up tracking. - Serve as a key liaison for investor communications, coordinating updates, managing distribution of materials, and ensuring timely, accurate correspondence between executives and investors. - Anticipate needs, solve problems proactively, and ensure executives and leadership are always set up for success. Qualifications - 5+ years of experience in an executive assistant, senior administrative, or similar high-level support role. - Strong ability to work independently while also collaborating effectively across teams. - Proficiency with Mac and Google Workspace (Docs, Sheets, Calendar, Gmail). - Excellent organization skills with the ability to manage multiple priorities under tight deadlines. - Strong attention to detail and high standards for execution. - Resourceful troubleshooting and problem-solving abilities. - Strong written and verbal communication skills. - Proven ability to handle confidential information with discretion. Requirements - Experience supporting C-level executives in a high-growth or startup environment. - Exposure to grocery, retail, marketplace, or consumer tech industries. - Experience planning company events, leadership offsites, or board-level meetings. - Familiarity with tools for productivity, scheduling, or workflow automation. Benefits - Competitive salary, equity, and comprehensive benefits. - 100% remote work with flexibility and trust. - Mission-driven work that reduces food waste and expands access to affordable food. - A fast-growing, collaborative team with big ambitions. - Real opportunities for career growth and expanded responsibility.

• Back-office Tasks • Front Desk Tasks • Patient Scheduling • Appointment Confirmations • Medical Transcription • Virtual Scribing / Medical Charting • Chart Management • Patient Records Management • Check Insurance Eligibility / Insurance Verifications • Referrals • Medical Billing Support • Patient Care Coordination and Follow-ups

• Own complex calendar and inbox management across three companies, using prioritization judgment (not just scheduling) • Act as a gatekeeper and decision-support partner by triaging requests, drafting responses, and recommending next actions • Prepare and organize board materials, executive reports, and leadership documentation with strong accuracy and confidentiality • Track cross-company projects, deliverables, and deadlines so critical work is visible, moving, and completed on time • Coordinate cross-functional initiatives by aligning stakeholders, running follow-ups, and removing execution blockers • Improve internal workflows by documenting processes, streamlining recurring work, and introducing more efficient systems • Support basic bookkeeping workflows in QuickBooks, including transaction categorization and operational finance admin • Provide light marketing/admin coordination (task-based execution support, not strategic ownership) • Help drive internal AI adoption by identifying repeatable work, testing tools, and creating simple playbooks for team usage • Maintain high-quality operational “runway” for the executive: meeting prep, context briefs, and proactive reminders that prevent surprises

• Manage and prioritise executive email communications, coordinate calendars, meetings, travel arrangements, and provide administrative support. • Act as a traffic coordinator, managing project flow between the executive, creative team, and external service providers. • Obtain detailed project briefs and clarify requirements with stakeholders before briefing suppliers. • Source and obtain quotes from service providers, prepare initial cost estimates, and assist with project budget tracking. • Assist with report preparation, presentations, and maintain organised records of briefs, quotes, and project documentation. • Coordinate timelines and ensure marketing deliverables are completed on schedule, providing regular project updates and progress reports. • Collaborate closely with the executive to ensure operational efficiency and reduce administrative bottlenecks.