• Manage and prioritise executive email communications, coordinate calendars, meetings, travel arrangements, and provide administrative support. • Act as a traffic coordinator, managing project flow between the executive, creative team, and external service providers. • Obtain detailed project briefs and clarify requirements with stakeholders before briefing suppliers. • Source and obtain quotes from service providers, prepare initial cost estimates, and assist with project budget tracking. • Assist with report preparation, presentations, and maintain organised records of briefs, quotes, and project documentation. • Coordinate timelines and ensure marketing deliverables are completed on schedule, providing regular project updates and progress reports. • Collaborate closely with the executive to ensure operational efficiency and reduce administrative bottlenecks.

Title: Senior Executive Assistant Location: United States Job Description: to the Chief Growth Officer Alianza | Remote (Mountain or Pacific Time Preferred) About the Role Alianza is looking for a high-caliber Senior Executive Assistant to support the Chief Growth Officer during a period of rapid global growth and organizational scale. This is a highly trusted partnership role supporting a senior executive responsible for global commercial operations across sales, customer success, solutions engineering, professional services, operations, and growth marketing. The role involves frequent coordination with C-suite executives at some of the world's largest telecommunications and technology companies, along with extensive domestic and international travel. Success in this role requires anticipation, judgment, operational excellence, and the ability to thrive in a fast-moving environment where priorities shift quickly and discretion matters. This is not a traditional "calendar management" role. You will help create leverage for the CGO by reducing operational drag, protecting executive focus, and helping the Office of the CGO operate at a high level. You will also provide meaningful support to a second senior leader on the commercial team, making this a role that sits at the center of Alianza's go-to-market leadership. What You'll Own Executive Calendar & Prioritization - Proactively manage a highly dynamic executive calendar across multiple time zones, customers, internal stakeholders, and international travel schedules - Protect focus time and help prioritize the highest-value meetings and interactions - Coordinate directly with executive assistants and chiefs of staff across Fortune 500 telecommunications and technology companies - Anticipate conflicts, sequencing issues, and scheduling inefficiencies before they become problems - Partner closely with the CEO's office and executive leadership team on internal cadence and planning Travel & Logistics - Own end-to-end coordination of complex domestic and international travel - Manage multi-country itineraries, executive offsites, customer meetings, conferences, and leadership events - Handle travel contingencies calmly and proactively when plans change - Maintain executive travel profiles, preferences, loyalty programs, and operational readiness - Ensure the CGO is consistently prepared, informed, and equipped for customer-facing engagements Executive Operations & Administrative Support - Manage expense reporting, approvals, receipts, reimbursements, and administrative workflows - Help streamline operational processes that create unnecessary executive overhead - Coordinate logistics for leadership meetings, customer engagements, speaking events, and internal offsites - Support preparation and organization of briefing materials, itineraries, and meeting context as needed Communications & Coordination - Help triage inbound requests, scheduling priorities, and operational follow-up - Draft and coordinate professional communications on behalf of the CGO as context and trust develop - Serve as a polished and professional point of coordination for internal and external stakeholders - Maintain exceptional discretion with confidential business information, organizational discussions, and executive communications Support for Americas Sales Leadership - Provide dedicated scheduling and calendar support for the SVP/GM of Americas Sales, including coordination of customer meetings, internal leadership syncs, and team-facing events - Assist with travel coordination and meeting preparation for the Americas Sales leader as needed - Serve as a reliable operational resource for the Americas sales leadership team on time-sensitive coordination needs - Maintain clear prioritization - the CGO is the primary principal; Americas Sales support is structured, defined, and protected from scope creep What We're Looking For Experience - 5+ years supporting a C-suite, EVP, or SVP-level executive in a high-growth or fast-paced environment - Demonstrated experience managing complex executive travel and scheduling across multiple time zones - Experience supporting customer-facing executives who regularly engage with enterprise or Fortune 500 stakeholders - Experience supporting multiple principals simultaneously, with strong prioritization and boundary-setting skills - Experience operating alongside a Chief of Staff or within an executive office structure is strongly preferred - Prior experience in technology, SaaS, telecommunications, consulting, private equity, or other high-intensity business environments is a plus Skills & Capabilities - Exceptional organizational skills and operational follow-through - Strong executive judgment and prioritization instincts - especially when managing competing demands across principals - Ability to operate calmly and professionally in high-pressure or ambiguous situations - Excellent written and verbal communication skills - High degree of professionalism, polish, and executive presence - Strong discretion and ability to manage sensitive information appropriately - Comfortable navigating changing priorities and incomplete information - Highly proficient with Microsoft 365, Slack, calendar management systems, expense platforms, and modern collaboration tools The Right Mindset - You naturally think several steps ahead - You take pride in creating order, leverage, and operational excellence - You are proactive rather than reactive - You are comfortable partnering with strong personalities and senior executives - You know how to balance urgency with judgment - You are confident enough to push back thoughtfully when priorities conflict - You thrive supporting a leadership team - not just one person - and take ownership of making the whole system run well

Title: Executive Assistant Location: Pensacola United States Job Description: Benefits: - Dental insurance - Employee discounts - Health insurance - Opportunity for advancement - Paid time off - Training & development - Vision insurance Executive Assistant Fit Fusion | Remote / Corporate Support About Fit Fusion Fit Fusion operates a rapidly growing network of Crunch Fitness clubs across multiple states. We’re building strong teams, scalable systems, and a culture that values both people and performance. About the Role Provides high-level administrative support to senior management, ensuring efficient operation of daily business activities. This role requires exceptional organizational skills, attention to detail, and a proactive approach to problem-solving. The Executive Assistant acts as a liaison between executives, team members, and vendors, supporting Fit Fusion’s growth in the Crunch network. Additionally, the position plays a vital part in overseeing and coordinating brand excellence throughout the network to monitor member experience and compliance. What You’ll Do - Manage executive meetings, projects, and cross-collaborate with the executive team on implementation of strategic initiatives - Prepare and edit correspondence, reports, presentations, and other documents. - Handle confidential information with discretion and professionalism. - Assist in planning and executing company events and workshops. - Track and manage budgets, invoices, and expense reports. - Support recruitment, onboarding, and training processes for new staff members. - Communicate with clients and vendors, addressing inquiries and resolving issues promptly. - Partner with Fit Fusion leadership team advancing company growth and preparation for new location openings - Coordinate and collaborate with Crunch corporate on brand excellence to assess member experience, staff performance, and adherence to company standards. - Analyze secret shop reports and provide actionable feedback to leadership and staff for continuous improvement. - Schedule and monitor secret shop visits across various fitness locations, ensuring thorough coverage and objective evaluations. - Coordinate meetings and partnership with Crunch corporate with an emphasis on building the franchisee/franchisor relationship What We’re Looking For - Bachelor’s degree or equivalent work experience preferred; - Experience in administrative or executive assistant roles, ideally in the fitness or wellness industry; - Strong organizational, multitasking, and time-management abilities; - Excellent written and verbal communication skills; - Proficiency with office software, scheduling tools, and fitness management platforms; - Ability to work independently and collaboratively in a fast-paced environment; - Experience or familiarity with secret shop programs and quality assurance processes is an asset; - Ability to analyze and interpret evaluation data for ongoing service improvement. Why You’ll Love It Here - Play a key role in shaping HR operations within a growing organization. - Collaborative, people-first culture that values initiative and ownership. - Competitive pay: $50,000–$55,000 (depending on experience and location). - Comprehensive benefits package and growth potential. This is a remote position. Compensation: $85,000.00 - $90,000.00 per year

Title: Medical Secretary II (Hybrid) - Bone and Mineral Diseases Location: West County - St. Louis United States Job Description: remote type Hybrid time type Full time job requisition id JR94040 Scheduled Hours 40 Position Summary Position works either remotely or in an area with no patient contact and performs secretarial duties, such as typing medical dictation, preparing spreadsheet/report formats, filing, etc. Job Description Primary Duties & Responsibilities: - Types reports, agendas and other documents using PC-based software for scheduling, spreadsheet analysis, budget/finance reports, clinic statistical data, etc. - Transcribes medical documents, such as letters, correspondence, medical record notes, nurse's notes and manuscripts. - Maintains medical records and notes. - Answers telephones, takes messages and forwards to appropriate persons. - Maintains the daily appointment schedule for visitors and patient office visits. - Maintains file system, including retrieval, copy and disposal of files. - Maintains memberships, societies, licensures and curriculum vitae. - Coordinates programs, such as residency, student clerk-ship work-study services and interoffice clerical functions. - Assists administrative/physician staff during peak times, vacations/illnesses. - Greets visitors and routes incoming mail. - Performs other duties as assigned. Working Conditions: Job Location/Working Conditions: - Normal office environment. Physical Effort: - Typically sitting at desk or table. Equipment: - Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Medical Office Setting (2 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Communication, Decision Making, Medical Terminology, Microsoft Office, Results Reporting, Spreadsheets, Working Independently Grade G06-H Salary Range $17.87 - $27.06 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal - Up to 22 days of vacation, 10 recognized holidays, and sick time. - Competitive health insurance packages with priority appointments and lower copays/coinsurance. - Take advantage of our free Metro transit U-Pass for eligible employees. - WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness - Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family - We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. - WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.