Title: Payroll Tax Analyst Location: Kansas City, MO 641121895, USA - Hybrid - Travel required: No - Finance & Accounting - Full-time - Requisition #: PAYRO001559 Job Description: Description At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli PC has an immediate opening for a Payroll Tax Analyst in the Kansas City office. The successful candidate will have 5 years’ experience working with multi-state payroll taxes and reconciliations, along with payroll processing. Must be able to work in a fast-paced, high-volume environment, and be able to adjust as needed to the firm’s continually growing needs. CORE RESPONSIBILITIES - Manage Payroll Tax Reporting and Compliance (25%): - Provide required reporting to support various payroll tax needs - Reconcile quarterly and annual tax reports - Verify and balance transactions, such as payroll registers to tax deposits and reports - Stay up to date on new federal, state and local tax regulations - Register and maintain federal, state and local tax accounts - Register and maintain SUI accounts - Track remote employees/tax setups - Prepare tax adjustments and work with payroll vendor to process - Tax Guidance and Support (25%): - Serve as primary point of contact for all tax agencies, remote tax situations, tax reconciliations, tax audits and new tax jurisdictions. - Maintain excellent relationships with tax agencies and payroll vendors - Provide tax guidance and support to Payroll and HR teams and all employees of the firm - Manage POA forms for tax agencies - Complete KC and STL local tax refund request letters for employees - Work closely with Shareholders re: tax rates on regular wages, off-cycle payrolls and fiscal year-end payrolls - Manage Sick Leave/PTO Plans (20%): - With HR guidance, create and/or modify firm PTO and sick leave plans in payroll system - Research state sick leave laws, especially in states with only remote workers, as well as paid family and medical leave laws - Payroll Operations (20%): - Assist with review of tax withholdings and supplemental tax withholdings as it relates to shareholder off-cycle/bonus payrolls - Assist with processing of both semi-monthly staff and monthly Shareholder payrolls, as needed. Duties include: - Pay rate & status updates - Issuing of manual checks and off-cycle payroll as needed - Wire transfer/Same Day ACH processing - Other duties as assigned (10%). Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, Zoom, email and voicemail, and by phone. QUALIFICATIONS - Bachelor’s degree in accounting, human resources or related field - Three to five years’ experience working with multi-state payroll taxes and reconciliations - Five to seven years’ experience with payroll processing - Proficient in UKG/UltiPro payroll system preferred, iManage Records Manager, and Microsoft programs Word, Excel and Outlook. Advanced Excel skills preferred. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law. Travel required No. Qualifications Behaviours Preferred Innovative : Consistently introduces new ideas and demonstrates original thinking Dedicated : Devoted to a task or purpose with loyalty or integrity Detail-oriented : Capable of carrying out a given task with all the details needed to get the task done well Team player : Works well as a member of a group Motivation Preferred Goal completion : Inspired to perform well by the completion of tasks Growth opportunities : Inspired to perform well by the chance to take on more responsibility Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals Ability to make an impact : Inspired to perform well by the ability to contribute to the success of a project or the organisation Experience Preferred 5-7 years: 5-7 years expereince with payroll processing 3-5 years working with multi-state payroll taxes and reconcilation Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• Responsible for the strategic direction, governance, and operational excellence of payroll and time & attendance systems across the organization • Key partner to HR, Finance, IT, and other stakeholders to ensure that payroll and T&A practices support organizational objectives • Drives policy development, process harmonization, change management, and system optimization • Advise leadership and cross-functional teams on strategic decisions impacting payroll, time & attendance, compensation, and benefits • Oversee strategic planning, roadmap development, and harmonization of payroll and T&A systems and processes globally • Manage change initiatives, including communication, training, and stakeholder engagement • Collaborate with HR, Payroll, IT, and business units to optimize operations • Stay current with industry trends, regulatory changes, and best practices in payroll and time & attendance management

• Drive payroll cycles end-to-end: timekeeping intake, gross-to-net calculations, off-cycle runs, terminations, bonuses, retro pay • Federal, state, and local tax compliance: withholdings, deposits, quarterly returns (941, state equivalents), year-end (W-2, W-3, 1099) • Multi-state payroll: nexus tracking, reciprocity rules, SUI rates, local taxes • Manage garnishments, benefit deductions, 401(k) remittances, and third-party sick pay • Ensure quality & sign-off: audit-ready records, variance reviews, reconciliations to GL • Address agency notices, manage amendments, keep clients calm with clear options and timelines • Supervise payroll staff: assign work, review output, and provide timely, substantive feedback • Train team members on payroll systems, tax rules, and firm processes • Document evaluations and appraisals; coach toward promotion • Implement and optimize payroll processing systems

• Du übernimmst die eigenverantwortliche Durchführung der monatlichen Gehaltsabrechnung und und stellst deren fachliche Richtigkeit sowie fristgerechte Abwicklung sicher • Du trägst die Verantwortung für die korrekte Anwendung lohnsteuer- und sozialversicherungsrechtlicher Vorgaben und bewertest auch komplexere Einzelfälle eigenständig • Du arbeitest eng mit der HR-Leitung zusammen und stellst sicher, dass alle payroll-relevanten Informationen (z. B. Ein- und Austritte, Vertragsänderungen, Abwesenheiten, variable Vergütungsbestandteile) korrekt, vollständig und fristgerecht vorliegen • Du verantwortest sämtliche Meldungen an Sozialversicherungsträger, Finanzamt und weitere Behörden (z. B. ELStAM, SV-Meldungen, Jahresmeldungen) • Du begleitest Lohnsteuer- und Sozialversicherungsprüfungen