Lead and coordinate proposal development teams to create compliant and compelling proposals for federal healthcare solicitations, while managing schedules and integrating feedback to enhance win strategies and operational executability.

Lead proposal efforts by collaborating with business development teams, managing proposal deliverables, and conducting quality reviews. Provide strategic recommendations and support for successful submissions, while coaching junior team members.

Title: Proposal Specialist III Location: Remote, USA - Employees can work remotely - Full-time - State/Province: Texas - Business Group: DCS - Legal Entity: AECOM Technical Services Inc - Business Line: Geography OH - Work Location Model: Remote - Operating Group: Americas - Primary Location: US - Houston, TX - 800 Gessner Rd - Compensation: USD 90,000 - USD 115,000 - yearly Job Description: Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM is seeking a highly talented Proposal Specialist III to work in collaboration with the West Region business development and operations team on pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts. This will be a remote position that can be based in, but not limited to: Houston, TX Job Family – Proposal Management Interfaces with business line growth team and operations to support the process of winning work. Leads responses to client RFI/RFQ/RFPs and applies standard pursuit processes to ensure efficiency in schedule and bid compliance. Responsible for print, electronic and oral proposal deliverables. Provides market research and competitive intelligence and leverages data systems and tools to support proposal strategy and business strategic planning efforts. Job Summary - Leads medium to large proposals and presentations, and supports from capture through to interview stage, with support as required. Supports capture managers in development of the win strategy during capture through interview preparation. - Creates annotated outlines and content plan and provides recommendations to technical teams on section structures. May serve as lead writer and editor for tailored resumes, past performance sections, executive summaries, and/or management approaches for proposals. - Facilitates color reviews (Pink and Red team), quality reviews, and applies lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams. - Participates by providing recommendations in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal. - Completes internal debriefs for proposals they lead, leverages past pursuit debrief information. Supports team during win/loss debriefs and gathering of client feedback on proposals to ensure and demonstrate continuous improvement. - May support marketing or pursuits strategy and content development related to clients/markets, marketing communications, campaigns, account managers (CAMs) and business lines, as necessary. - Coaches entry level proposal team members - Performs a self-check of work prior to submitting to others for review/approval Qualifications Minimum Requirements - Bachelor's degree plus four years of relevant experience working collaboratively within a marketing team to lead and support proposal activities for key clients and strategic pursuits aimed at securing new business, or an equivalent combination of education and experience. - A developed understanding of effective proposal and presentation strategy development and compliance and writing and production. Preferred Qualifications - 5+ years of experience in proposal writing and management, with a proven track record of successful submissions - Advanced proficiency in proposal writing, editing, and project management - Strong analytical skills for RFP/RFQ analysis and data-driven decision making - Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) - Experience with proposal management software and data visualization tools - Excellent organizational skills with the ability to manage multiple projects simultaneously - Strong attention to detail and commitment to quality - Outstanding written and verbal communication skills - Ability to work effectively under pressure and meet tight deadlines - Experience in a relevant industry (e.g., government contracting, consulting, technology) - APMP (Association of Proposal Management Professionals) certification preferred - Understanding of government contracting processes (if applicable) - Experience with TxDOT proposals - Knowledge of industry-specific regulations and standards - Willingness to work extended hours during peak proposal periods when necessary Additional Information - This position does not include sponsorship for United States work authorization now or in the future - Relocation assistance and/or per diem is not offered for this position About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

Role Description Provide writing and editing support to proposal documents, notably Executive Summaries and areas requiring strategic themes. - Concepts and writes proposals, utilizing broad knowledge of proposal best practices and procedures. - Work closely with technical subject-matter-experts to translate technical ideas into persuasive, understandable text for proposal sections and related documents. - Review all proposal documents to identify questions, possible challenges and response requirements. - Leads strategy meetings with the team to understand origin and background of sales opportunity as well as requirements and expectations of the client. - Directs proposal developers on strategy and custom content needs for each RFP, focusing on persuasive responses specific to each opportunity. - Identifies and contacts subject matter experts throughout Vituity to get accurate information for inclusion in proposals based on requirements and platform. - Works closely with Senior Content Strategist to identify content for content library and presentations. - Proactively develops benefit-driven content for emerging initiatives and strategic objectives of the organization. - Identifies innovative ways for improving efficiency of proposal process. - Creates a working plan for team to add content into proposal library and presentations. - Maintains style guides to ensure consistency and accuracy of content within the database, as well as for projects and presentations. - Maintains RFP project checklists materials such as copyedit checklist, print production checklist. - Advise and counsel team on successes and lessons learned for each proposal. - Handles complex issues and problems, and refers only the most complex issues to higher-level staff. - Identifies content from proposals that require updates or new content for the proposal library and creates a plan to ensure content is appropriately added to the library. - Contributes to the library of responses, ensuring Vituity’s brand principles, positioning, key messages and product benefits are clear, up-to-date and in line with business development goals. - Identifies content from various sources that should be included in stock presentations. - Contributes to the development and maintenance of stock presentations for each Vituity practice line. - Creates presentations as needed for sales opportunities, assuring alignment with prior content and information provided to each client and creating new presentation elements as needed including graphics, content and statistics. - Provides leadership, coaching, and/or mentoring to other team members. - May provide staff support by ensuring all sections of proposals are consistent, compliant and meet all internal and external deadlines. Qualifications - Bachelor degree in Business, Marketing, Advertising, Communications, or equivalent with 3 to 5 years developing proposals/RFPS and project management experience within healthcare industry or related verticals required. - 6+ years of relevant professional experience in creating proposals and/or sales-specific writing, as well as experience working closely with sales. - Exceptional written and verbal communication, including experience producing effective written/visual solutions in response to complex requests for information preferred. - Exceptional proofreader with a strong attention to detail and a creative eye for layout and typography preferred. - Knowledge of proposal processes and experience writing in the healthcare or managed care industries. - Experience collaborating cross-functionally and managing multiple deadlines. - Experience writing for a brand, with an understanding of applying brand voice. - Familiarity with content management systems a plus. - Ability to work closely with multi-functional teams to develop a customer-specific proposal strategy. - Strong organizational, project management, analytical, and problem-solving skills and the ability to thrive in a fast-paced, deadline-driven, matrix environment. - Ability to adapt to new, technology-driven tools. Benefits - Superior health plan options. - Dental, Vision, HSA/FSA, Life and AD&D coverage, and more. - Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service). - Generous paid time off starting 3-4 weeks’ annually. - Student Loan Refinancing Discounts. - Professional and Career Development Program. - EAP and travel assistance included. - Wellness program. - Purpose-driven culture focused on improving the lives of our patients, communities, and employees.