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Headway logo
Headway

Rewiring a new mental healthcare system for access and affordability.

Executive Recruiting Coordinator

RecruitmentRecruitmentFull TimeRemoteMid LevelTeam 201-500Since 2019H1B SponsorCompany SiteLinkedIn

Location

California + 1 moreAll locations: California | New York

Posted

75 days ago

Salary

$124K - $146K / year

Seniority

Mid Level

2 yrs expEnglish

Job Description

Executive Recruiting Coordinator

Headway

• Own interview scheduling end-to-end for all active senior level searches - managing complex, multi-timezone calendars across senior candidates, executives, and cross-functional interview panels • Serve as the primary coordination point of contact for executive candidates, delivering a warm, polished, and organized experience at every touchpoint • Maintain real-time accuracy in Greenhouse across all exec pipelines - candidate records, interview stages, and pipeline data • Build and own the operational playbook for executive coordination - confirmation cadences, prep material delivery, debrief logistics, to ensure the process is consistent and scalable • Partner closely with senior recruiters to proactively flag scheduling risks, resolve conflicts, and keep searches moving without interruption • Handle sensitive search details with discretion, representing Headway professionally in every interaction with candidates and hiring leaders

Job Requirements

  • You have 2+ years coordinating executive or senior leadership searches before and understand what makes the candidate experience at that level different
  • Your scheduling record is near-perfect - you're the person who catches the timezone error, the double-booking, and the missing confirmation before anyone else notices
  • You can independently own a full portfolio of complex searches without daily direction - you know what needs to happen and you make it happen
  • You communicate with polish and precision - your emails to VP and C-suite candidates are clear, warm, and professional without being stiff
  • You think in systems - when something's inefficient, you don't just work around it, you fix it and document it so it doesn't happen again
  • You handle ambiguity and last-minute changes without losing your footing — executive schedules shift constantly, and you stay ahead of it

Benefits

  • Equity compensation
  • Medical, Dental, and Vision coverage
  • HSA / FSA
  • 401K
  • Work-from-Home Stipend
  • Therapy Reimbursement
  • 16-week parental leave for eligible employees
  • Carrot Fertility annual reimbursement and membership
  • 13 paid holidays each year as well as a Holiday Break during the week between December 25th and December 31st
  • Flexible PTO
  • Employee Assistance Program (EAP)
  • Training and professional development

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Capital One logo

Recruitment Administrator (Fixed Term Associate)

Capital One

At Capital One, we think and work like a tech company, using our digital fluency to transform everything about the customer experience. We’re bending data to our will, and turning a stodgy industry on its head. That’s reflected in our ranking as the number one business technology innovator in the U.S. in the 2016 InformationWeek Elite 100.

Recruitment75 days ago
Full TimeRemoteTeam 10,001+Since 1994H1B Sponsor

Alabang (96050), Philippines, Muntinlupa City, National Capital Region (Manila) Recruitment Administrator (Fixed Term Associate) Summary: To assist the Principal HR Specialist/Sr. Specialist/Principal Recruiter in an assigned Human Resource sub-function such as Recruitment. General Responsibilities: Provides functional support in the assigned sub-function, including but not limited to: - Recruitment: - Perform end-to-end activities in the pre-onboarding process: - Conducts phone screening - Facilitates and monitors background checks and pre-employment requirements of candidates. - Participates in other sourcing strategies such as joining job fairs and offsite events. - Stakeholder and Vendor Management - Reporting and Analytics - May be assigned / rotated across related sub-functions, including but not limited to sub-functions within HR - Other job-related duties that may be assigned from time to time. Basic Qualifications: - Educational Background: College graduate preferably in Psychology, Business Administration, or related course. - Professional Experience: Must have 1 year experience in HR. - Skills required: - Good oral and written communication skills for business correspondences - Analytical skills - Customer focused - Must be flexible with working schedules, depending on business needs. - Must be willing to work in Alabang, Muntinlupa City No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

Philippines
Job Closed