Role Description Our client is seeking a Closing Coordinator to manage loans through the final stages of the closing process. This role focuses on ensuring all documentation is accurate, complete, and compliant with investor and company requirements, while supporting a smooth and timely closing process. - Manage a pipeline of loans scheduled to close and ensure timelines are met - Review closing documentation for accuracy, including title reports, contracts, appraisals, and insurance - Review title commitments and coordinate the resolution of any liens or exceptions - Ensure all investor and company conditions are satisfied prior to closing - Review and verify Closing Disclosures and funding documentation - Coordinate with internal teams, title companies, and third parties - Manage loan data and conditions within Encompass - Maintain compliance with company policies and procedures Qualifications - 5+ years of mortgage closing or closing coordination experience - Legal experience within closing - Experience using Encompass - Experience reviewing title documentation and working through closing conditions - Exposure to New York closings and CEMA structures preferred - Strong understanding of closing documentation and funding requirements - Ability to manage multiple loans in a fast-paced environment - Strong communication and organizational skills Benefits - Paid vacation, sick and personal days - Medical, Dental, and Vision plans - 401k with employer matching contribution - Short- and Long-Term disability plans - Voluntary Life & AD&D insurance - Pet Insurance options - Healthcare, Dependent Care and Transit FSA - Employee Assistance Program Company Description

Role Description We’re currently looking for top talent to fill the role below: - Role: Executive Assistant/Operations Support - Monthly Rate: $750 - Availability: Part-time 20 hours/week - Time Zone: 10 AM Pacific time To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: - English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. - Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ - 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Experience Needed: Responsibilities: - Capture leads from all channels and enter them into Stageforce/CRM so no leads are lost. - Organize and categorize inbound leads inside the CRM. - Respond to new leads quickly, ideally same day or next day, to keep them warm in a fast-moving real estate environment. - Call or follow up with leads after form submissions to gather missing details and make the first point of contact. - Qualify and filter leads so Dani only spends time on stronger-fit prospects. - Create soft proposals in Canva using Dani’s existing template and criteria. - Send proposals and manage follow-up communication after proposals go out. - Track accepted proposals and support next steps once clients sign and pay. - Handle contract renewal outreach for staged homes coming up on end dates, including checking whether to send an extension invoice or schedule destaging pickup. - Support basic invoicing and admin follow-up tied to signed projects and renewals. - Potentially assist with a landing page connected to Shopify for the future Elevated Home product line, depending on complexity. Good to have: - Stageforce experience, though not required. - Basic invoicing experience. - Comfort pulling reports / basic data handling. - AI tool familiarity, including Claude. - Ability to help with light landing page / Shopify setup. - Natural communication skills on calls; should not sound overly salesy. Requirements - Strong customer service aligned with a luxury brand experience. - CRM experience. - Some sales administration experience. Industry/Tools Experience - Stageforce - Canva - Outlook - QuickBooks - eSignly - Shopify Benefits - Competitive Salary – We recognize your skills and experience with a great compensation package. - 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? - Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! - US Holidays Off – Enjoy 12 paid US holidays throughout the year. - Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. - Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. - Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. - Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. - Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! - Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! - Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. Some benefits may vary. Full details will be provided during the onboarding process.

Role Description We’re hiring a Part-Time Executive Assistant & Client Support Specialist to provide high-quality administrative and client-facing support to senior-level executives. This role is ideal for professionals seeking a flexible, part-time schedule while delivering exceptional service and organizational excellence. - Serve as the primary point of contact between executives, employees, clients, and external partners. - Manage executives’ calendars, schedule meetings, and coordinate light travel arrangements as needed. - Track expenses and prepare detailed reports on a regular basis. - Handle client inquiries, provide accurate information, and ensure a high level of customer satisfaction. - Maintain organized filing systems and support administrative operations. - Take meeting notes and assist with client-facing communications. - Support social media updates, billing, and invoicing when required. - Assist in coordinating virtual events or meetings for clients and team members. Qualifications - Has proven experience as an Executive Assistant, Client Support Specialist, or in a similar role. - Is bilingual in English (C1 or higher) and Spanish, both written and spoken. - Demonstrates strong organizational and time-management skills. - Is proficient in MS Office, Google Workspace, and standard office tools. - Possesses excellent verbal and written communication skills. - Maintains discretion, confidentiality, and a proactive approach to problem-solving. - Holds at least a high school diploma (a bachelor’s degree is a plus). - Resides in Latin America. - Owns a reliable laptop (Windows or Mac, 2017 or newer) with stable internet. Requirements - Part-time position (typically 20–30 hours per week). - Flexible schedule depending on client needs (must overlap partially with U.S. business hours). Benefits - Long-Term Opportunities: Build a lasting professional relationship with us. - Fully Remote: Work from the comfort of your home—no onsite travel required. - Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition. - Wellness Support: Access in-house psychological and wellness coaching services. - Holistic Growth: Free access to coaching programs that support your personal and professional development. - Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses.

Who we are: Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit gomotive.com to learn more. About the RoleWe are seeking a highly organized and proactive Executive Assistant to support our executive leadership. This role requires a high level of discretion, strong attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment. You will play a key role in enabling executive productivity and ensuring smooth day-to-day operations, while acting as a trusted partner to leadership. Key Responsibilities - Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders - Anticipate executive needs and act ahead of requests, preparing materials and context in advance - Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events - Act as a primary point of contact between executives and internal/external stakeholders - Coordinate across time zones and manage complex scheduling constraints with senior stakeholders - Manage high-priority and time-sensitive requests, exercising strong judgment and discretion - Plan and execute team offsites, meetings, and events - Support special projects and cross-functional initiatives as needed - Maintain organizational documents such as org charts and distribution lists - Uphold a high level of confidentiality and professionalism at all times Qualifications - 10+ years of experience in a similar role - Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment - Strong written and verbal communication skills - Excellent time management and organizational abilities - High attention to detail and ability to manage multiple priorities - Comfortable working under pressure and adapting to changing priorities - Ability to handle interruptions while maintaining focus and follow-through - High level of discretion and confidentiality - Proficiency in Microsoft Excel and PowerPoint - Strong judgment and ability to prioritize effectively Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Notice here. UK Candidate Privacy Notice here. The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.