Role Description We’re hiring a Part-Time Executive Assistant & Client Support Specialist to provide high-quality administrative and client-facing support to senior-level executives. This role is ideal for professionals seeking a flexible, part-time schedule while delivering exceptional service and organizational excellence. - Serve as the primary point of contact between executives, employees, clients, and external partners. - Manage executives’ calendars, schedule meetings, and coordinate light travel arrangements as needed. - Track expenses and prepare detailed reports on a regular basis. - Handle client inquiries, provide accurate information, and ensure a high level of customer satisfaction. - Maintain organized filing systems and support administrative operations. - Take meeting notes and assist with client-facing communications. - Support social media updates, billing, and invoicing when required. - Assist in coordinating virtual events or meetings for clients and team members. Qualifications - Has proven experience as an Executive Assistant, Client Support Specialist, or in a similar role. - Is bilingual in English (C1 or higher) and Spanish, both written and spoken. - Demonstrates strong organizational and time-management skills. - Is proficient in MS Office, Google Workspace, and standard office tools. - Possesses excellent verbal and written communication skills. - Maintains discretion, confidentiality, and a proactive approach to problem-solving. - Holds at least a high school diploma (a bachelor’s degree is a plus). - Resides in Latin America. - Owns a reliable laptop (Windows or Mac, 2017 or newer) with stable internet. Requirements - Part-time position (typically 20–30 hours per week). - Flexible schedule depending on client needs (must overlap partially with U.S. business hours). Benefits - Long-Term Opportunities: Build a lasting professional relationship with us. - Fully Remote: Work from the comfort of your home—no onsite travel required. - Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition. - Wellness Support: Access in-house psychological and wellness coaching services. - Holistic Growth: Free access to coaching programs that support your personal and professional development. - Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses.

Who we are: Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit gomotive.com to learn more. About the RoleWe are seeking a highly organized and proactive Executive Assistant to support our executive leadership. This role requires a high level of discretion, strong attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment. You will play a key role in enabling executive productivity and ensuring smooth day-to-day operations, while acting as a trusted partner to leadership. Key Responsibilities - Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders - Anticipate executive needs and act ahead of requests, preparing materials and context in advance - Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events - Act as a primary point of contact between executives and internal/external stakeholders - Coordinate across time zones and manage complex scheduling constraints with senior stakeholders - Manage high-priority and time-sensitive requests, exercising strong judgment and discretion - Plan and execute team offsites, meetings, and events - Support special projects and cross-functional initiatives as needed - Maintain organizational documents such as org charts and distribution lists - Uphold a high level of confidentiality and professionalism at all times Qualifications - 10+ years of experience in a similar role - Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment - Strong written and verbal communication skills - Excellent time management and organizational abilities - High attention to detail and ability to manage multiple priorities - Comfortable working under pressure and adapting to changing priorities - Ability to handle interruptions while maintaining focus and follow-through - High level of discretion and confidentiality - Proficiency in Microsoft Excel and PowerPoint - Strong judgment and ability to prioritize effectively Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Notice here. UK Candidate Privacy Notice here. The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.

Role Description Um dieses Wachstum strukturiert voranzutreiben, suchen wir eine zuverlässige und vielseitige Unterstützung, die nicht nur klassische Assistenzaufgaben übernimmt, sondern generalistisch arbeitet, Verantwortung übernimmt und dort anpackt, wo es gerade gebraucht wird. - Unterstützung der Geschäftsführung im Tagesgeschäft - Bearbeitung von Kundenanfragen (Telefon/E-Mail) - Terminplanung, Dateiablage und Fristenmanagement (Wiedervorlagen, Dokumente) - Strukturierte Ablage und Bereitstellung von Unterlagen für das Steuerbüro - Betreuung und Akquise von neuen Partnern in Zeiten von Leerlauf - Kommunikation mit Lieferanten und Behörden Qualifications - Abgeschlossene kaufmännische Ausbildung und Berufserfahrung (> 5 Jahre) - Sorgfältige, strukturierte und zuverlässige Arbeitsweise - Sehr gute Ausdrucksweise in Wort und Schrift - Sicherer Umgang mit MS Office (Word, Excel, Outlook) - Freundliches und professionelles Auftreten, insbesondere am Telefon - Eigenständigkeit und Organisationsstärke Benefits - Eine abwechslungsreiche Teilzeitstelle im Home Office - Kurze Entscheidungswege und direkte Zusammenarbeit mit der Geschäftsführung - Die Möglichkeit, Dich in verschiedene Bereiche einzubringen und mitzuwachsen Company Description paselo = Wissenschaftlich entwickelte Nahrungsergänzungsmittel für Hunde.

Role Description We need an exceptional Executive Assistant who makes our leadership team more effective every day. Trusted with sensitive information, complex logistics, and high-priority communications. - Manage executive calendars, inboxes, and travel logistics - Draft and send communications on behalf of leadership - Prepare briefing materials, reports, and presentations - Coordinate across internal teams and external stakeholders - Handle confidential matters with complete discretion Qualifications - 3+ years as an executive assistant, PA, or chief of staff - Exceptional written English - Highly proactive and absolutely reliable - Tech-savvy with Google Workspace and productivity tools Benefits - 💵 $700–$1,800/month USD - 🌍 100% remote - 🔑 High-trust, high-impact role with real growth potential Company Description