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Motive combines IoT hardware with AI-powered applications to connect and automate physical operations.
Executive Assistant
Location
India
Posted
41 days ago
Salary
0
Seniority
Lead
Job Description
Executive Assistant
Motive
Who we are: Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit gomotive.com to learn more. About the RoleWe are seeking a highly organized and proactive Executive Assistant to support our executive leadership. This role requires a high level of discretion, strong attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment. You will play a key role in enabling executive productivity and ensuring smooth day-to-day operations, while acting as a trusted partner to leadership. Key Responsibilities - Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders - Anticipate executive needs and act ahead of requests, preparing materials and context in advance - Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events - Act as a primary point of contact between executives and internal/external stakeholders - Coordinate across time zones and manage complex scheduling constraints with senior stakeholders - Manage high-priority and time-sensitive requests, exercising strong judgment and discretion - Plan and execute team offsites, meetings, and events - Support special projects and cross-functional initiatives as needed - Maintain organizational documents such as org charts and distribution lists - Uphold a high level of confidentiality and professionalism at all times Qualifications - 10+ years of experience in a similar role - Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment - Strong written and verbal communication skills - Excellent time management and organizational abilities - High attention to detail and ability to manage multiple priorities - Comfortable working under pressure and adapting to changing priorities - Ability to handle interruptions while maintaining focus and follow-through - High level of discretion and confidentiality - Proficiency in Microsoft Excel and PowerPoint - Strong judgment and ability to prioritize effectively Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Notice here. UK Candidate Privacy Notice here. The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.
Benefits
- 401(K), 401(K) matching, Company equity, Company-sponsored outings, Customized development tracks, Dedicated diversity and inclusion staff, Dental insurance, Disability insurance, Volunteer in local community, Family medical leave, Flexible Spending Account (FSA), Flexible work schedule, Generous parental leave, Generous PTO, Company-sponsored happy hours, Health insurance, Job training & conferences, Life insurance, Mentorship program, Open office floor plan, Paid holidays, Paid sick days, Partners with nonprofits, Performance bonus, Promote from within, Recreational clubs, Lunch and learns, Remote work program, Sabbatical, Free snacks and drinks, Team based strategic planning, OKR operational model, Mandated unconscious bias training, Unlimited vacation policy, Vision insurance, Wellness programs, Some meals provided, Mental health benefits, Diversity employee resource groups, Hiring practices that promote diversity, Employee resource groups, Quarterly engagement surveys, Hybrid work model, In-person all-hands meetings, In-person revenue kickoff, President's club, Employee awards, Diversity recruitment program, Personal development training, Flexible time off, Bereavement leave benefits
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