Job Description About Us HiBob helps modern, mid-size businesses transform the way they manage people, giving HR and managers all they need to connect, engage, develop, and retain top talent. Since 2015, we've achieved consecutive triple-digit year-over-year growth, all backed by our amazing team of Bobbers from across the globe, making us the choice HRIS of over 3500 midsize and multinational companies. Our HR platform is intuitive, data-driven, and built for the way people work today: globally, remotely, and collaboratively. Come and be you with us Being a Bobber is all about being you. We want you to bring all parts of yourself to work, giving you the freedom and confidence to be the best you and do your best work. If that's bubbly, shy, precise, funny, bold, kind, honest, brilliant, or anything in between, we're waiting with open arms. Come join us. Our team is growing as our customer base is expanding fast. We are looking to hire an enthusiastic lead to own and operationalize how payroll legislation is understood and applied across the US payroll and benefits team. Job Requirements We want to hear from you if you have: - 10+ years of hands-on US payroll experience in a complex and multi-state environment - Proven track record of owning payroll processes or service delivery frameworks - Experience working in a fast-paced, scaling environment (SaaS and managed services preferred) - Expert understanding of payroll compliance, risk, and audit requirements - Comfortable working cross-functionally and influencing without direct authority - High ownership mindset with ability to operate autonomously - Experience supporting or working with integrated payroll solutions (e.g., HRIS + payroll platforms) preferred Job Responsibilities The Payroll Services Delivery Lead (US) is a senior individual contributor role with cross function impact, , supporting the wider business through expert interpretation of payroll legislation across Product, Customer Experience (CX), Professional Services (PS), and Go-To-Market (GTM) teams. It is responsible for delivering specialist payroll expertise, ensuring compliance across Managed Services and Payroll Operations, and acting as a senior escalation point for complex legislative matters. The role owns internal payroll legislation enablement in partnership with external providers, and acts as a thought leader across the organization-translating complex regulatory changes into clear, actionable guidance for both product development and customer-facing teams. Acting as a bridge between legislation, client expectations, and technical implementation, this role ensures that payroll solutions are both compliant and practical in real-world application. What you'll be doing - Drive the payroll advisory function, acting as the central authority on payroll legislation and its application across the business - Interpret and translate complex payroll legislation into clear, actionable guidance for Product, CX, PS, and GTM teams - Own and maintain internal payroll legislation frameworks, ensuring consistent understanding and application across all functions - Deliver scalable enablement (training, documentation, briefings) to upskill internal teams on payroll compliance and best practices - Partner closely with Product teams to embed payroll expertise into feature design, ensuring solutions are compliant and viable in real-world scenarios - Support Implementation and Professional Services teams with deep payroll expertise, incorporating user stories and practical use cases - Set the standards for Managed Services and Payroll Operations on compliance, edge cases, and exception handling - Act as the senior escalation point for complex, high-risk, or ambiguous payroll legislative matters - Define positions on grey areas in legislation, balancing compliance risk with practical business application - Collaborate with external partners and providers to align on legislative interpretation and ensure consistency - Act as a knowledge bridge between local legislation, customer expectations, and technical system capabilities - Advise clients and internal stakeholders on payroll best practices, including complex scenarios and non-standard cases - Proactively monitor legislative changes and assess their impact on product, services, and operations - Influence internal strategy and decision-making through thought leadership in payroll compliance and innovation - Contribute to building a best-in-class, compliant, and scalable payroll offering aligned to HiBob's global standards Base salaries for this role range from $110,000 - $142,000 per year. As an HR company, HiBob seeks to create a best-in-class employee experience for all Bobbers. We take immense pride in the diversity of our team and in creating an environment that is fair and equitable for all. Ensuring pay equity across race, gender, and all other forms of diversity is pivotal to this mission. When determining salary ranges for our roles, we look at external market data and the salaries of Bobbers holding the same or similar roles. Our pay bands are wide because great candidates come to us with a broad range of experience and skill sets. When making individual pay rate decisions, we take into account the candidates' depth of experience, their qualifications relative to incumbent employees, and their location-among other factors. Benefits At HiBob, our people are at the heart of everything we do. We're building a global village of ambitious, thoughtful, and talented Bobbers who want to do the best work of their careers. With a vibrant NYC office and remote teammates across the country, we've created an environment where people can be themselves, grow quickly, and make a real impact. Joining HiBob means working alongside exceptional people while being supported with competitive compensation, comprehensive benefits, and pre-IPO equity , including the perks below. Ownership & Financial - Equity in a global, high-growth HR tech SaaS leader - 401(k) with a 3% company match effective the month following your start date - $2,500 employee referral bonus Health & Wellbeing - Medical, dental, and vision coverage from day one - $1,920 annual wellness stipend to support your physical and mental wellbeing - Annual Headspace membership and expanded wellness benefits Workplace Flexibility - Hybrid working model for Bobbers in the NY metro area - Temporary work from anywhere for up to 2 months per year (after 6 months) Work-Life Balance - Generous paid time off and company holidays to rest, recharge, and enjoy - Bob Balance Days - 4 additional days within a calendar year - Enjoy a company-wide long weekend at the beginning of each quarter - Your birthday off - plus a special gift from us Work From Home - Home office allowance to set up your ideal workspace Community & Culture - Two paid Social Impact days each year to give back to causes you care about - Frequent team and company social events , both in-person and virtual Location Eligibility: While this is a remote position, HiBob is currently authorized to hire in the following states: CA. CO, CT, DC, FL, GA, IL, IN, KS, MA, MD, MN, NC, NH, NJ, NV, NY, OH, OK, OR, PA, RI, SC, TN, TX, UT, VA, WA. Candidates must reside in one of these states to be considered for employment. Join HiBob and be part of a dynamic, people-centric organization where your impact will shape the future of work. Apply now and unleash your potential in a supportive, inclusive environment that celebrates your uniqueness.

• Review and analyze client-provided payroll documentation to ensure accuracy and completeness. • Identify missing or incomplete information and communicate required items to client • Access and navigate multiple payroll platforms (QuickBooks, Gusto, Auris/Heartland, Paychex, ADP) to retrieve reports and data • Maintain organized records and update internal tracking tools with critical business details (EIN, entity information, responsible parties, etc.) • Assist clients with state payroll tax agency access, including providing links and helping obtain login credentials • Perform data entry and reconcile payroll data against filed tax returns and supporting documentation to identify discrepancies • Process after-the-fact (historical) payrolls for small businesses, ensuring accurate reconstruction of payroll data • Prepare and file payroll tax returns and amendments with federal, state, and local agencies, including Forms 941, 940, W2 state and local payroll tax filings • Collaborate with internal team members to ensure timely completion of payroll tax projects • Work within both automated and manual payroll environments to process, validate, and reconcile payroll data

• Prise en charge d’un portefeuille paie multi conventions • Récolter éventuellement les variables de paie auprès des clients, les contrôler et les saisir • Réaliser et émettre les bulletins de paie (environ 500 paies/mois) • Établir les soldes de tout compte • Gérer et suivre les dossiers de gestion du personnel : DPAE, création des profils sous le logiciel de paie, congés, arrêts maladie, attestations diverses, les dossiers de prévoyance • Procéder aux régularisations de paie et de charges sociales • Procéder aux contrôles mensuels et annuels en toute autonomie dans le respect des procédures établies et transmettre la DSN

• Oversee end-to-end payroll operations for a manufacturing workforce, ensuring accurate and timely pay for hourly, union, and salaried employees. • Lead full-cycle payroll processing for multi-shift manufacturing operations, including hourly, union, temporary, and salaried employees. • Validate timekeeping data from plant systems, ensuring accuracy across overtime, shift differentials, weekend premiums, and meal-break compliance. • Review and approve payroll batches before final submission. • Manage complex payroll scenarios such as retroactive pay, incentive payouts, production bonuses, and attendance-based pay programs. • Oversee garnishments, benefits deductions, tax withholdings, and union dues. • Maintain payroll compliance with federal, state, and local labor laws, including FLSA and union contract requirements. • Partner with HR and plant leadership to resolve discrepancies and support workforce changes. • Prepare payroll reports for Finance, HR, and plant management; support month-end and year-end close. • Lead internal and external payroll audits; ensure documentation meets SOX and corporate standards. • Train and mentor payroll staff; act as the escalation point for complex payroll issues. • Identify and implement process improvements to increase accuracy, efficiency, and compliance. • Stay current on payroll regulations, union agreements, and system updates.