Nebius

Nebius is a European AI infrastructure company based in Amsterdam, North Holland, the Netherlands, specializing in full-stack AI solutions. The company offers l

Senior Executive Assistant

Location

United States

Posted

97 days ago

Salary

$124.8K - $187.2K / year

Seniority

Senior

No structured requirement data.

Job Description

Senior Executive Assistant

Nebius

Role Description As a Senior Executive Assistant, you will provide high-level administrative support to senior executives, helping them manage their time, communications, and strategic priorities. The role combines traditional administrative tasks with project coordination, stakeholder management, and operational support. This role will be working remote from San Francisco Bay Area, with travel required for 10% of this. Key Responsibilities - Executive Support: - Provide day-to-day administrative assistance to the SVP of GTM Pre/Post Sales including scheduling meetings, managing calendars, coordinating travel, and handling expense reports. - Maintain and organize sales documentation, reports, and presentations. - Sales Operations Support: - Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking. - Coordinate the preparation of proposals, contracts, and client-facing materials. - Support order processing and liaise with finance/operations to ensure accuracy. - Team Coordination: - Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the GTM Pre/Post teams. - Help coordinate team events, offsites, and client meetings. - Ensure smooth onboarding of new team members, including system access, training schedules, and materials. - Reporting & Analytics: - Assist in preparing weekly/monthly sales performance reports and dashboards. - Track KPIs, team activity, and assist with presentations for leadership. - General Support: - Manage communication channels (email, Slack, etc.) for team announcements and updates. - Provide ad-hoc support for projects, events, and strategic initiatives. Qualifications - Prior experience in an administrative, team assistant, or sales support role preferred. - Strong organizational skills with excellent attention to detail. - Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot). - Fluent in English, with excellent professional written and verbal communication skills. - Proactive, highly organized, and reliable. - Discreet and trustworthy with confidential information. - Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations. - Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment. - Team-oriented mindset with a proactive, “can-do” and service-oriented attitude. Preferred Experience - 6-8 years of supporting senior executives. - Experience in a start-up environment. - Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms. Salary Range $124,800 - $187,200 dependent on experience. Benefits - Competitive salary and comprehensive benefits package. - Opportunities for professional growth within Nebius. - Flexible working arrangements. - A dynamic and collaborative work environment that values initiative and innovation.

Related Categories

Related Job Pages

More Executive Assistant Jobs

VA Desk logo

Virtual Assistant – AI Automation & Systems Specialist

VA Desk

Unlock Time Freedom—Hire a Reliable Virtual Assistant!

Full TimeRemoteTeam 2-10Since 2025

• Workflow Automation Development: Build end-to-end automation workflows using tools such as n8n, Make.com, Zapier, or custom solutions; Design automation systems that connect multiple business platforms; Develop workflows for construction estimating, proposal generation, and document processing; Build CRM automation and sales pipeline workflows; Create reporting dashboards and automated data flows; Implement document tracking and version control systems. • AI Agent Development: Design and deploy AI agents for business process automation; Build systems for document analysis and summarization; Support BOQ comparison workflows and document review automation; Develop AI-assisted proposal and RFP generation workflows; Optimize AI outputs using prompt engineering and iterative testing. • Technical Implementation & Integration: Set up automation environments (n8n, Replit, etc.); Integrate APIs across tools such as Notion, Google Sheets, CRMs, ERP systems, and project management platforms; Build and maintain data pipelines between systems; Configure webhooks, triggers, and automation logic; Support deployment and system setup processes; Troubleshoot technical issues and optimize workflows. • System Optimization & Troubleshooting: Identify inefficiencies in existing automation systems; Debug workflow and API issues; Improve system reliability, speed, and scalability; Refine automation logic based on performance feedback; Research & Continuous Improvement: Research automation tools and AI platforms; Evaluate new technologies for workflow optimization; Recommend system improvements and enhancements; Stay updated on automation and AI trends relevant to construction workflows. • Technical Documentation: Document automation workflows and system architecture; Create setup guides and technical instructions; Maintain records of APIs, integrations, and system dependencies; Ensure systems are clearly documented and maintainable.

Philippines
₱75K / hour
Remote Recruitment logo

Senior Executive Search Researcher

Remote Recruitment

Remote Recruitment operates as a full-service employment agency providing recruitment/staffing for UK based companies

Full TimeRemoteTeam 11-50H1B No Sponsor

Role Description We are seeking a highly driven Senior Executive Search Researcher to join a dynamic UK-based talent consultancy. In this role, you will play a pivotal part in identifying and engaging top-tier leadership talent across industries such as Industrials and Life Sciences. This is an opportunity to work closely with experienced partners, influence hiring strategies, and contribute directly to business growth. You’ll thrive in a fast-paced, target-driven environment where your research expertise, communication skills, and market insight will be highly valued. - Manage multiple executive search assignments from inception through to offer stage - Partner with senior stakeholders to develop client briefs, competency frameworks, and search strategies - Build and maintain strong talent pipelines through targeted research and market mapping - Proactively engage candidates via phone, email, LinkedIn, and other tools - Conduct competency-based interviews to assess candidate suitability - Generate longlists and shortlists of high-calibre candidates - Gather and provide market intelligence to support business development efforts - Maintain accurate candidate records within internal systems - Produce detailed candidate reports and market insights for clients - Coordinate interview processes and manage candidate/client feedback - Support offer management in collaboration with senior stakeholders Qualifications - Proven experience in recruitment, ideally within executive search or interim markets - Strong ability to independently deliver candidate longlists and shortlists - Experience conducting structured candidate interviews and assessments - Excellent written and verbal communication skills, with confidence engaging senior executives - Ability to manage multiple projects and deadlines effectively - Strong research, analytical, and organisational skills - A proactive mindset with a strong desire for continuous learning and development - Access to a reliable laptop, stable internet connection, and a professional home working setup Company Description At Remote Recruitment, we specialise in helping skilled South African professionals connect with top UK businesses. Our streamlined hiring process ensures you work with organisations that value your talent and career growth. With a focus on long-term success, we provide ongoing support to make sure you thrive in your role. Join a team that appreciates your expertise – Remote Recruitment, where your success is our mission.

Worldwide
Job Closed
Full TimeRemoteTeam ,H1B No Sponsor

• Provide administrative support including email and calendar management • Schedule meetings, appointments, and virtual calls across time zones • Prepare and format documents, reports, and correspondence • Manage data entry, file organization, and digital record-keeping • Assist with client communications and follow-ups as needed • Support internal projects, task tracking, and deadlines • Coordinate with team members to ensure operational efficiency • Handle confidential and sensitive information with discretion

United States
Job Closed
EXL logo

Senior Assistant Vice President, Health & Life Science Program Development – Strategy

EXL

We make sense of data to drive your business forward. #MakeSenseofData #DriveYourBusinessForward #PartnerYourWay

Full TimeRemoteTeam 10,001+H1B No Sponsor

• Define the product vision, strategy, and roadmap for a scalable platform that optimizes claims processing. • Build, hire, and lead a cross-functional team spanning technology, operations, and process excellence. • Lead end-to-end program development from concept to operational maturity, ensuring alignment with our strategic vision to streamline the provider claim processing experience. • Collaborate with internal stakeholders including sales, technology, product, and business teams to ensure cohesive platform design and implementation. • Track and report key performance metrics, ensuring alignment with business outcomes and vision. • Foster innovation and drive continuous improvement in both technology and process. • Support IMU leaders in development of account-specific workshops, demos, and strategic proposal creation. • Assist with development of ROI and value metrics to support sales. • Provide guidance on the requisite people, process, and technology to support program growth and operational excellence.

United States
$185K - $205K / year
Job Closed