Title: Administrative Assistant Location: Lansdale United States Job Description: Overview ABOUT THE POSITION VHB has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team, supporting our Lansdale, PA office. This position provides support to the Lansdale office with a wide range of day-to-day tasks. The ideal candidate should possess a "can-do" attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast-paced, deadline-oriented consulting firm. The candidate should be proactive with an ability to prioritize tasks and anticipate needs. This role includes opportunities for personal and professional development and growth in joining VHB's fastest growing office on the East Coast. This position is required to be in the Lansdale, PA office Monday-Friday. Responsibilities - Greets visitors and makes a positive first impression of VHB. Informs employees of the visitor's arrival. Assists and directs visitors to the appropriate meeting location. - Schedules meetings and events for a team, department, or office. - Plans, orders, and assists with food for meetings. - Processes and distributes mail. Prepares packages for pickup and delivery. - Maintains office supply inventory. - Answers and transfers phone calls. Relays messages as needed. - Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory. - Performs other administrative duties as assigned. - Assists with new employee preparation. - Performs administrative duties (e.g., data entry, filing, photocopying). - Assists with fleet management, including being comfortable driving a large van (Ford Transit), daily vehicle checks, service scheduling, maintenance coordination and supporting general vehicle upkeep and readiness. - Participates in professional and personal development aligned with career goals. - Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures. Skills & Knowledge - Proficient with Microsoft Office Suite and Adobe Acrobat - Excellent verbal, written, and interpersonal communication skills - Strong focus on customer service - Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers - Self-motivated, highly organized, and detail oriented - Skills and knowledge must be commensurate with required experience and job level Qualifications - 2-5 years of office administration experience - High school diploma or GED - Valid drivers license The hourly rate range for this position is 25.00-$27.00/hr. In addition, VHB offers a holistic benefits package which can be found here. Building what's next, together. Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day. When you join VHB, you'll find: - Meaningful work on complex projects with real community impact - A collaborative, inclusive culture that values curiosity and shared success - Support to grow your skills and lead through change - Learning and development supported by evolving tools and technologies, including AI - Best-in-class benefits and a flexible, hybrid work environment We're growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what's next? Learn more about what sets our employee experience apart and connect with us. VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law. #LI-JD1 #LI-onsite

Role Description We are looking for an experienced Administrative Assistant to join our Customer Support team and work closely with patients, healthcare providers, and internal teams. In this role, you will support existing patients and manage cases related to appointments, prescriptions, and provider communication. You will coordinate multiple parties, ensure data accuracy, and drive each case to resolution. This is a hands-on, communication-heavy role for someone who is comfortable working in a high-volume environment, enjoys solving complex situations, and can maintain a high level of empathy and clarity when working with patients. Qualifications - 2+ years of recent, hands-on experience in online customer support (latest role or current position) - Proven experience handling inbound and outbound calls in English - Ability to work in a high-volume environment - Experience handling complex or sensitive cases - Background in healthcare (education or hands-on experience working with medical institutions) - Experience working with CRM systems with strong attention to detail and data accuracy - Fluency in English and Russian (spoken and written) - Ability to work primarily within US Eastern Time hours (EST) - Availability for a 5-day workweek (schedule may vary depending on operational needs) - Reliable high-speed internet and proper home office setup (equipment for calls, quiet workspace) - Ability to work under a B2B contract from Europe (excluding Russia, Belarus, and Ukraine) - Strong communication skills with empathy and clarity - Ability to stay calm and professional in challenging situations - High level of responsibility and ownership - Strong organizational and prioritization skills - Ability to adapt to evolving processes and workflows Requirements - Experience in healthcare, telehealth, or medical administration - Experience working with patients, healthcare providers, or pharmacies - Familiarity with prescription workflows Responsibilities - Handle incoming and outgoing patient communications (primarily phone-based) - Resolve appointment, prescription, and support-related requests - Coordinate with healthcare providers, pharmacies, and internal teams - Manage cases end-to-end and keep patients informed - Maintain accurate documentation in CRM/EMR systems - Complete daily operational tasks within defined timelines Benefits - Health insurance compensation after the probation period - Sports & wellness compensation - 19 paid vacation days annually - 3 additional wellness days each year - Paid sick leave for the first 5 working days Ready to make an impact? Send us your profile - let’s build something meaningful together.

Serve as the primary liaison with building management, maintenance, and office service vendors (e.g., printers, water service, office equipment), including troubleshooting and coordinating repairs or service requests.

Title: Administrative Assistant, Product and Engineering Location: Remote Engineering & Quality Assurance Remote, Austin, Texas Description About the Role This is a high-impact opportunity to play a central role in how NinjaOne’s Engineering and Product organizations operate and scale. As an Administrative Assistant supporting Directors, VPs, and Managers, you’ll partner closely with the Executive Operations Manager to streamline day-to-day operations, reduce friction, and ensure leaders can stay focused on delivering great products. You’ll take ownership of key administrative and operational responsibilities — proactively managing priorities, improving workflows, and identifying opportunities to make teams more efficient. Beyond traditional support, you’ll contribute to how teams run by helping coordinate cross-functional work, supporting planning and execution, and bringing structure to fast-moving environments. This role offers meaningful exposure to how software teams build, ship, and collaborate at scale. You’ll develop strong operational instincts, stakeholder management skills, and a deep understanding of what drives effective teams. We’re looking for someone who is proactive, detail-oriented, and solutions-driven — someone who takes ownership, operates with autonomy, and is motivated to grow into a trusted partner to leaders across the organization. Location - Remote in Austin, TX with in-office presence for team meetings or special events What You’ll be Doing Calendar & Time Management - Manage complex calendars for Directors, VPs, and Managers across Engineering and Product, prioritizing effectively and resolving conflicts - Protect leadership time by aligning schedules to key priorities and ensuring focus time is preserved - Ensure leaders are prepared for meetings with the right context, materials, and timing Travel & Logistics - Coordinate end-to-end travel, including flights and accommodations - Build clear, detailed itineraries and ensure logistics are seamless and well-communicated - Adjust travel plans as needed to accommodate changing schedules Team Operations & Coordination - Track action items and follow up with stakeholders to keep team and cross-functional workstreams on track - Support coordination across teams, ensuring alignment and clear communication - Capture and organize meeting notes, highlighting key takeaways and next steps - Maintain team documentation and shared resources to support day-to-day operations Events & Offsites - Plan and execute team offsites and small-scale events end to end, including logistics, scheduling, building agendas, and onsite coordination Systems & Process Improvement - Maintain and update operational trackers, dashboards, and team systems - Identify opportunities to streamline administrative workflows and improve efficiency - Standardize processes to bring consistency across leaders and teams - Build familiarity with Engineering and Product workflows to better anticipate needs - Other duties as needed About You - You align with our values Curiosity, Integrity, Kindness, Humility, and Builders and are committed to creating an environment where these values flourish in our teams. - 3–5 years of experience in an administrative, operations, or team support role, ideally supporting multiple stakeholders - Highly organized with strong attention to detail and a track record of reliable execution - Proactive and responsive—you follow through and ensure nothing falls through the cracks - Comfortable managing competing priorities and adapting in a fast-paced environment - Clear communicator with strong interpersonal skills and the ability to work across teams and levels - Experience coordinating travel, managing calendars, and supporting team operations - Experience planning and executing team events or offsites - Familiarity with tools like Confluence, Airbase, Navan, and Slack - Willing and able to travel ~10% for team offsites and events - Experience supporting Engineering or Product teams is a plus, but not required. About Us  NinjaOne unifies IT to simplify work for more than 35,000 customers in 140+ countries. The NinjaOne Unified IT Operations Platform delivers endpoint management, autonomous patching, backup, and remote access in a single console to improve efficiency, increase resilience, and reduce spend. By automating IT and managing all endpoints, organizations give employees a great technology experience at work. NinjaOne is obsessed with customer success and has retained a 98% customer satisfaction score for more than 5 years. What You’ll Love  We are a collaborative, kind, and curious community.  We honor your flexibility needs with full-time work that is hybrid remote. We have you covered with our comprehensive benefits package, which includes medical, dental, and vision insurance. We help you prepare for your financial future with our 401(k) plan. We prioritize your work-life balance with our unlimited PTO. We reward your work with opportunity for growth and advancement. Additional Information This position is NOT eligible for Visa sponsorship. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment. #LI-TR1 #LI-Remote #BI-Remote