Role Description We need an exceptional Executive Assistant who makes our leadership team more effective every day. You'll be trusted with sensitive information, complex logistics, and high-priority communications — and you'll deliver without being chased. - Manage executive calendars, inboxes, and travel logistics - Draft and send communications on behalf of leadership - Prepare briefing materials, reports, and presentations - Coordinate across internal teams and external stakeholders - Handle confidential matters with complete discretion Qualifications - 3+ years as an executive assistant or PA - Exceptional written English - Highly proactive and absolutely reliable - Tech-savvy with Google Workspace and productivity tools Benefits - 💵 $700–$1,800/month USD (based on experience) - 🌍 100% remote — work from anywhere in the world - 🕐 Flexible hours — async-first, no micromanagement - 📈 Real career development and promotion pathways - 🤝 Supportive global team across 35+ countries - 💻 Home office setup support - 🗓️ Paid time off and flexibility around local holidays Company Description Remote World connects talented professionals with fully remote global opportunities. We hire across 35+ countries, pay competitively in USD, and are committed to building diverse, high-performing teams where people thrive from wherever they are. No office politics. No commute. Real work, real growth.

Role Description The Executive Coordinator plays a key role in supporting leadership and ensuring smooth day-to-day operations. This position requires strong organization, communication, and coordination skills, with the ability to manage schedules, priorities, and cross-team interactions in an international environment. You will act as a central point of coordination, ensuring that information flows efficiently and that tasks are executed on time. Tasks - Calendar & Scheduling Management - Manage complex calendars across multiple time zones - Coordinate meetings with internal and external stakeholders - Optimize scheduling based on priorities and availability - Communication & Coordination - Act as a liaison between leadership and teams - Ensure clear and timely communication across stakeholders - Follow up on action items and pending tasks - Administrative & Operational Support - Support daily operational and administrative activities - Prepare documents, summaries, and reports - Organize information and maintain structured records - Priority & Task Management - Track ongoing tasks and ensure deadlines are met - Manage competing priorities and adjust schedules when needed - Proactively identify risks or delays - International Coordination - Work with teams across different regions and time zones - Ensure alignment and smooth collaboration Qualifications - Minimum 2–3 years of experience in Executive/Leadership support, coordination & management - Strong English (written and spoken) - Excellent organizational and time management skills - Ability to manage multiple priorities - High attention to detail and reliability Requirements - Experience working in international environments (preferred) - Familiarity with tools such as Google Workspace, Notion, or similar (preferred) Benefits - 100% remote (Lebanon) - Full-time position - Working hours: 9:00 AM – 6:00 PM (local time) - 1-hour break - Overtime required depending on operational needs - May include coordination across time zones - Fully compensated

• Handle calls with a professional, empathetic tone. • Convert inquiries into booked appointments promptly. • Manage the calendar with precision, confirming appointments and ensuring zero gaps in productivity. • Collect co-pays/deductibles at the time of service. • Coordinate with the biller to resolve underpaid claims and communicate with clients regarding denials. • Act as the first point of contact for billing concerns, resolving them with emotional intelligence and clarity. • Act as the Owner's "Right Hand," anticipating needs before they arise. • Maintain constant communication regarding desk status and task progress. • Utilize QuickBooks and Google Spreadsheets to track daily office expenses, tax-related documents, and bank statements. • Implement systems to put recurring bills on autopay and streamline office workflows. • Maintain a meticulously color-coded and organized digital/physical filing system. • Monitor and respond to emails at least 3x daily, ensuring a "don't worry, I'll take care of this" level of service. • Responsible for seeing tasks through to 100% completion without being reminded.

Make a difference. Be happy. Grow your career. The Executive Assistant serves as a member of the administrative team and provides administrative assistance and support to executive leadership, including the BU Executive and their direct reports. Key Responsibilities - Proactively managing and maintaining calendars, contacts, internal systems and other needs of executive leadership - Scheduling, coordinating, and arranging meetings, including technology or physical space, between executive leadership, clients and employees (e.g. both small group and all-company meetings) - Preparing correspondence and adapting content and format based on the needs of the audience - Arranging travel for the executive leadership and preparing supporting materials for business trips - Making purchases and processing expense reports on behalf of the executive leadership team - Leading planning, communication, and execution of executive leadership events - Providing exceptional customer service to the executive leadership team - Collaborating with and supporting other members of the administrative team - Working on projects that may be assigned on an ad hoc basis and may assist other corporate initiatives as necessary Teamwork - Fostering a team-oriented culture rooted in respect, high ethics and integrity, camaraderie, collaboration and effective communication. - Effectively getting work done by creating a team and culture of empowerment and execution. - Building strong cross-functional teams to achieve success in shared goals, understanding that multiple perspectives and talents build stronger teams and results. - Collaborating with other members of the leadership team to ensure all Nordic departments and functions work together to ensure we effectively serve our client and consultant needs, always delivering on our Nordic maxims. Skills and Experience - Bachelor’s degree or equivalent experience - Three to five years executive-level administrative support experience strongly preferred - Proficient with Microsoft Suite products, including advanced skills in PowerPoint and Word - Strong attention to detail and accuracy - Proven ability to plan, organize, prioritize, and manage competing priorities while meeting expected timelines - Excellent problem-solving skills and ability to maintain composure in stressful situations - Strong written and verbal communication, including the ability to adapt communication styles and strategies to the audience - Ability to maintain a high level of confidentiality - Ability to work independently as well as within a team environment - Basic knowledge of financial concepts - Strong attention to detail as well as ability to adapt and manage multiple priorities while meeting deadlines. - Must demonstrate and embody Nordic’s maxims. - Excellent communication skills, written and verbal. - Must be able to work independently as well as within a team environment. - Proficient with Microsoft Office products and other collaboration tools, including virtual meeting and cloud technologies. Additional Details - Ability to perform work functions at any time, including nights, weekends, and holidays - Travel up to 10% of the time - Remote position, must be located in the Greater Dallas-Fort Worth TX area required Nordic is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, marital or veteran status, or any other protected status under applicable federal, state, or local laws. We encourage individuals of all backgrounds to apply, including women, minorities, individuals with disabilities, and veterans.