Make a difference. Be happy. Grow your career. The Executive Assistant serves as a member of the administrative team and provides administrative assistance and support to executive leadership, including the BU Executive and their direct reports. Key Responsibilities - Proactively managing and maintaining calendars, contacts, internal systems and other needs of executive leadership - Scheduling, coordinating, and arranging meetings, including technology or physical space, between executive leadership, clients and employees (e.g. both small group and all-company meetings) - Preparing correspondence and adapting content and format based on the needs of the audience - Arranging travel for the executive leadership and preparing supporting materials for business trips - Making purchases and processing expense reports on behalf of the executive leadership team - Leading planning, communication, and execution of executive leadership events - Providing exceptional customer service to the executive leadership team - Collaborating with and supporting other members of the administrative team - Working on projects that may be assigned on an ad hoc basis and may assist other corporate initiatives as necessary Teamwork - Fostering a team-oriented culture rooted in respect, high ethics and integrity, camaraderie, collaboration and effective communication. - Effectively getting work done by creating a team and culture of empowerment and execution. - Building strong cross-functional teams to achieve success in shared goals, understanding that multiple perspectives and talents build stronger teams and results. - Collaborating with other members of the leadership team to ensure all Nordic departments and functions work together to ensure we effectively serve our client and consultant needs, always delivering on our Nordic maxims. Skills and Experience - Bachelor’s degree or equivalent experience - Three to five years executive-level administrative support experience strongly preferred - Proficient with Microsoft Suite products, including advanced skills in PowerPoint and Word - Strong attention to detail and accuracy - Proven ability to plan, organize, prioritize, and manage competing priorities while meeting expected timelines - Excellent problem-solving skills and ability to maintain composure in stressful situations - Strong written and verbal communication, including the ability to adapt communication styles and strategies to the audience - Ability to maintain a high level of confidentiality - Ability to work independently as well as within a team environment - Basic knowledge of financial concepts - Strong attention to detail as well as ability to adapt and manage multiple priorities while meeting deadlines. - Must demonstrate and embody Nordic’s maxims. - Excellent communication skills, written and verbal. - Must be able to work independently as well as within a team environment. - Proficient with Microsoft Office products and other collaboration tools, including virtual meeting and cloud technologies. Additional Details - Ability to perform work functions at any time, including nights, weekends, and holidays - Travel up to 10% of the time - Remote position, must be located in the Greater Dallas-Fort Worth TX area required Nordic is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, marital or veteran status, or any other protected status under applicable federal, state, or local laws. We encourage individuals of all backgrounds to apply, including women, minorities, individuals with disabilities, and veterans.

• Act as a trusted right-hand partner to the CPTO — managing priorities, protecting time, and ensuring focus lands on the highest-impact work • Own communications and stakeholder management on behalf of the CPTO — fielding inbound, routing decisions, and drafting clear output across Slack, email, and documentation • Drive operational cadence across Product & Engineering — owning planning rhythms, exec forums, action tracking, and cross-functional coordination • Prepare the CPTO for every engagement — right context, right materials, right framing; never walking in cold • Identify gaps, remove blockers, and introduce lightweight structure where execution is losing momentum • Own or support special projects end-to-end — bringing structure to ambiguity and keeping deliverables on track

W Pareto Publishing zajmujemy się tworzeniem rozwiązań IT w zakresie e-mail marketingu. A teraz jeszcze budujemy coś nowego: content team skoncentrowany na rynku Investor Relations w Stanach Zjednoczonych dla dedykowanych kampanii mailingowych. Szukamy kogoś, kto pomoże nam w tym zakresie i dodatkowo wesprze naszego CEO oraz managera ds. email marketingu w codziennych operacyjnych tematach (dlatego też ta rola nazywa się Virtual Assistant). Co będziesz robić? 👩🏻‍💻 - Wsparcie managera email marketingu: research, przygotowywanie materiałów, lekka edycja angielskojęzycznych treści - Wsparcie zespołu IT: np. w komunikacji z zewnętrznymi partnerami lub researchu - Wsparcie HR / obsługa pipeline'u rekrutacyjnego: koordynacja kandydatów, umawianie rozmów z kandydatami - Komunikacja z zewnętrznymi współpracownikami przez Slack i e-mail - Weryfikowanie podstawowych faktur od partnerów - Zarządzanie kalendarzem i umawianie spotkań CEO Krótko mówiąc, szukamy kogoś, kto ogarnia, mówi dobrze po angielsku, i potrafi skutecznie korzystać z popularnych modeli językowych do optymalizacji czasu pracy. Długoterminowo widzielibyśmy dla takiej osoby ścieżkę rozwoju Project Managera. Czego oczekujemy? 👀 - Bardzo dobry angielski pisany / mówiony (C1+): dużo komunikacji z zagranicą, treści po angielsku są na porządku dziennym. - Swoboda z narzędziami: Slack, Notion, Google Calendar, Canva, Claude, i podobnymi. - Zainteresowanie AI jako narzędziem do pracy: chcemy kogoś, kto faktycznie bierze pod uwagę temat optymalizacji czasu pracy. Najpierw w kontekście swoim, potem w kontekście procesów wewnętrznych. - Lekkie pióro: Nie musisz być copywriterem, ale mogą się pojawić czasami wrzutki contentowe, przy których będziemy potrzebowali Twojej pomocy. Jeśli masz zaplecze contentowe / SEO - to jest ogromny plus! - Dostępność od poniedziałku do piątku 40 godzin: większość zespołu pracuje od 09:00 do 17:00, ale jesteśmy dosyć elastyczni. Jeśli uważasz, że taka dostępność może być trudna do osiągnięcia, to ogłoszenie może nie być dla Ciebie. Formalności 👔 - Tryb pracy: 100% zdalna - Forma współpracy: B2B / umowa zlecenia dla studentów - Wynagrodzenie: Zależne od umiejętności, ale wstępnie zakładamy widełki 4500 - 6500 zł na to stanowisko

This is an exciting role working with a successful founder! You are joining a powerhouse operation running multiple fast-growing companies simultaneously. One side is the hottest agency in the author space. Scaling bestselling authors who move millions of books and command massive audiences. The other side is a crushing Amazon business doing serious revenue with proven systems and relentless execution. Built by operators who understand leverage. Not wannabe entrepreneurs playing startup theater. These are real companies with real revenue and real momentum. The kind of businesses that require someone who can think three steps ahead and execute flawlessly under pressure. This is not a calendar coordinator role where you send meeting invites and hope for the best.  This is the operational command center of a multi-company empire. What You’ll Actually Do - Own the executive calendar across multiple companies and priorities.  - Coordinate complex project timelines with authors, publishers, and Amazon operations.  - Manage high-stakes communication with bestselling authors and enterprise partners.  - Build systems that scale across different business models and industries.  - Handle confidential deals, contracts, and strategic partnerships.  - Filter and prioritize incoming opportunities so the executive focuses on what matters. Coordinate travel, events, and author meetings with perfect execution.  - Manage vendor relationships, payments, and operational logistics.  - Create order from chaos when priorities shift at the speed of business. What We Are Looking For - 5+ years of executive assistant experience with high-growth companies.  - This is key: You have managed executives running multiple businesses simultaneously. Exceptional written and verbal communication in English. - Experience with complex calendar management across time zones.  - Huge plus if you have worked with authors, publishers, or Amazon businesses.  - You thrive under pressure and changing priorities.  - Obsessive attention to detail without losing sight of the big picture.  - Proactive mindset. You solve problems before they become problems. Who This Is NOT For - If you need constant direction, this is not for you.  - If you get overwhelmed by fast-moving priorities, this is not for you.  - If you cannot handle confidential information with absolute discretion, this is not for you.  - If you want a slow-paced corporate environment, this is not for you.  - If you need everything mapped out in advance, this is not for you. Who This IS For - This is for you if you want to work directly with a proven operator building multiple winners.  - This is for you if you thrive in dynamic environments where no two days are the same.  - This is for you if you want to be indispensable to companies that are actually moving the needle. This is for you if you can anticipate needs, solve problems, and create systems that scale.  - This is for you if you want real responsibility and direct impact on business outcomes.  - This is for you if you want to work alongside someone who has built multiple successful companies. Why This Role Is Different You are not just supporting one executive. You are the operational backbone of a multi-company portfolio.  Direct exposure to high-level strategy across completely different industries.  Work with bestselling authors, major publishers, and Amazon at scale.  Your systems and execution directly impact millions in revenue. Apply now.