Staff Domain Inc. logo
Staff Domain Inc.

Setup and Location: WFH (Ortigas, Alabang, Pampanga or Cebu) Work Schedule: 9:00 AM to 6:00 PM (AEST) | 7:00 AM to 4:00 PM (PH Time) Employment Type: Full-time Let’s Talk: If you’re thinking, “this sounds like me,” it probably is. Click apply. We can’t wait to meet you.

Finance and Operations Administrator | AU | WFH

Location

Philippines

Posted

37 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Finance and Operations Administrator | AU | WFH

Staff Domain Inc.

Setup and Location: WFH Work Schedule: 9:00 AM-6:00 PM (AEST) | 6:00 AM-3:00 PM (PH Time) Employment Type: Full-time Ready to do work that actually excites you? The Production & Finance Administrator plays a key support role across both financial administration and production coordination. This hybrid position ensures the smooth day-to-day operation of accounts processes while supporting the production team through accurate data entry, job tracking, documentation preparation, and internal coordination. The role requires a detail-oriented and reliable administrator who can follow structured processes, manage competing priorities, and maintain accurate records across multiple systems. What You’ll Do You’ll be the kind of person who: Finance & Accounts Administration - Process payroll independently and accurately. - Raise and manage customer invoices. - Monitor accounts receivable and follow up outstanding payments. - Enter and approve supplier bills. - Manage procurement-related account entries. - Reconcile bank accounts. - Assist with BAS preparation support tasks. - Support cashflow tracking and reporting. - Create and maintain customer and supplier accounts in Xero. - Maintain accurate financial documentation and filing systems. Production & Warehouse Administration - Create job cards from sales and production information. - Enter production data into internal systems. - Track production status and update workflows. - Prepare delivery documentation. - Coordinate freight bookings and logistics administration. - Follow up missing information required for production. - Respond to internal production queries. - Maintain accurate production scheduling records within Monday.com. Systems & Data Management Maintain accurate records across: - Xero. - Monday.com. - Google Workspace. - Adobe (document preparation). - Ensure consistency between finance and production data. - Support process improvement through accurate workflow tracking. Communication & Coordination - Liaise with suppliers regarding invoices and procurement. - Support internal staff with production documentation queries. - Assist with coordination between accounts and production teams. - Escalate discrepancies or missing information where required. Requirements What You Bring We’re looking for someone with: Essential - Previous experience in accounts administration. - Experience running payroll independently. - Bank reconciliation experience. - Strong working knowledge of Xero. - High attention to detail and accuracy. - Strong written English communication skills. - Ability to follow structured workflows and processes. - Confidence managing multiple administrative systems simultaneously. Preferred - Experience in manufacturing, furniture production, or workshop environments. - Experience using Monday.com. - Experience supporting procurement workflows. - Familiarity with production documentation or job card systems. Benefits Why You’ll Love Working Here - HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents). - Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary). - Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!. Let’s Talk If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

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