Executive Assistant - Mexico Remote Candidate Sourcing Mexico Description Job Title: Admin Executive Assistant Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring a highly detail-oriented Admin Executive Assistant to support client onboarding and internal coordination within a compliance-driven IT Asset Disposition (ITAD) environment. This is a precision-critical role where accuracy, documentation discipline, and proactive follow-through directly protect operational quality and compliance standards. The ideal candidate thrives in structured environments, anticipates needs before they arise, and ensures nothing falls through the cracks. What You’ll Own Administrative Coordination & Scheduling - Manage scheduling, coordination, and administrative workflows supporting internal teams and client-facing activities. - Facilitate clear communication between leadership, clients, and internal stakeholders. - Anticipate administrative needs to protect leadership bandwidth and operational flow. Documentation & Compliance Support - Maintain accurate, organized, and audit-ready documentation across systems and records. - Support compliance-sensitive operational processes aligned with ITAD workflows. - Ensure all tasks are completed accurately and on time, with zero loose ends. Operational Tracking & Quality Control - Track client requests, operational updates, and internal process changes. - Proactively identify inconsistencies in data, schedules, and documentation. - Verify names, dates, numbers, and records to prevent downstream operational or financial risk. Systems & Tools Management - Work across multiple systems including Google Workspace, Slack, and CRM platforms. - Maintain structured documentation and organized records to ensure long-term clarity and accessibility. Must-Have Experience & Skills - 3+ years of experience in Administrative Assistant, Executive Assistant, or Virtual Assistant roles. - Proven track record of delivering precise, accurate work with strong follow-through. - Exceptional attention to detail and strong working memory. - Demonstrated ability to work independently and solve problems with limited guidance. - Ability to detect inconsistencies before they escalate into operational issues. - Strong understanding of how administrative errors impact financial, operational, or compliance outcomes. - Strong computer literacy with experience using Google Workspace, Slack, and CRM systems. - Excellent written and verbal communication skills in English. - Strong organizational, documentation, and record-keeping abilities. - High level of professionalism and confidentiality. Core Competencies - Proactive and critical thinker with strong problem-solving ability. - Highly organized with a disciplined approach to accuracy and detail. - Clear and confident communicator in remote environments. - Independent worker who collaborates effectively within a distributed team. - Adaptable and capable of managing varied administrative responsibilities. Key Metrics for Success - Maintain fully accurate, audit-ready documentation at all times. - Ensure timely completion of all administrative workflows and coordination tasks. - Minimize operational disruptions by proactively identifying inconsistencies. - Support seamless client onboarding and internal process coordination. - Protect leadership bandwidth through proactive administrative execution.

VirtueStaff is seeking a highly organized and motivated Virtual Assistant to join our team. In this role, you will be responsible for providing comprehensive administrative support to ensure smooth operations for our clients. If you are tech-savvy, detail-oriented, and enjoy working in a virtual environment, we want to hear from you! Responsibilities - Handle administrative duties including calendar management, email correspondence, and document preparation - Assist with scheduling meetings and coordinating travel arrangements - Conduct research and compile information to support various projects - Prepare reports and presentations, maintaining a high standard of quality - Serve as a liaison between clients and team members, ensuring effective communication - Manage social media accounts and assist with content creation as needed - Implement and streamline office processes to improve efficiency - Collaborate with team members to support project completion and deadlines

Executive Assistant to Growth Lead Growth Remote, United States Full time How we work - High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy. - Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you. - AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations. - Excellence everywhere: Everything we do should match the quality of our AI models. - Global team: We prioritize your talent, not your location. What we offer - Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible. - Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities. - Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend. - Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose. - Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy. - Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend. About the role ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments and takes genuine ownership of the details that keep people and teams running at their best. You'll be the operational backbone for our Growth Lead and the wider Growth team - managing calendars, coordinating across time zones, handling travel, and owning the day-to-day administrative tasks. In this role, you will: - Manage complex, fast-moving calendars for the Growth Lead and provide scheduling and coordination support across the broader Growth team - Support personal admin and own travel logistics end-to-end: flights, accommodation, ground transport, and itineraries across multiple time zones and geographies - Handle sensitive and confidential matters with discretion, acting as a trusted partner to the Growth Lead in both professional and operational contexts - Coordinate seamlessly with internal teams and external stakeholders, including senior leaders and partners. - Build structure, processes, and systems that scale with a fast-growing AI company. - Act as a key point of contact for the Growth team, supporting day-to-day administrative needs and helping both run smoothly - Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping stakeholders aligned without being asked Our ideal candidate for this role is a proactive rather than reactive, detail-oriented, comfortable in fast-moving environments, and takes pride in making everything around them work seamlessly. Requirements - Past experience in executive assistant roles, ideally supporting a senior leader and their broader team in a fast-moving environment - Strong organizational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders - Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests. - High emotional intelligence and discretion - trusted with sensitive information and able to navigate complex interpersonal situations with maturity - A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment. This includes developing systems for managing operational documents, streamlining vendor contracts, and enhancing office procedures. - Comfortable supporting not just an individual but a wider team — able to flex between high-priority senior leadership support and broader operational needs as the situation demands - Fluency with AI tools to help improve quality and speed of work e.g. Claude or ChatGPT Location This role is remote-first, so it can be executed from anywhere in the world, with the ability to operate in UK or East Coast timezones. If you prefer, you can work from our offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw. #LI-Remote

Administrative and Calendar Management • Manage daily calendar, scheduling meetings, events, and speaking engagements • Coordinate appointments, reminders, and follow-ups • Provide general administrative support as needed Social Media and Online Presence • Create, schedule, and manage content across social media platforms (LinkedIn, Instagram, Facebook, etc.) • Engage with followers and respond to messages and comments • Maintain consistency in brand voice and messaging Website Management • Update and maintain website content (blog posts, events, announcements) • Ensure website is current, functional, and visually aligned with brand Marketing and Promotions • Assist with advertising campaigns (social media ads, promotions, etc.) • Support bulk book sales initiatives and outreach • Manage purchasing of books from publisher’s printing house and distribution • Help develop and execute marketing strategies Press and Media Support • Create and maintain press kits (bio, media assets, speaking topics) • Draft press releases • Assist with outreach to media and podcast hosts • Coordinate podcast guest bookings and speaking opportunities Content and Graphic Creation • Design graphics for social media, presentations, and promotions • Assist in creating presentations for speaking engagements • Repurpose content (blogs, videos, quotes, etc.) Podcast and Speaking Coordination • Research and pitch podcast opportunities • Manage outreach and follow-ups with podcast hosts • Coordinate logistics for speaking engagements