Project Accounting Coordinator Job Description The Project Accounting Coordinator supports project managers and business operations by preparing project financial documentation, coordinating contracts and subcontracts, and ensuring projects adhere to contractual and financial requirements. This role focuses on project setup, invoicing, change order management, and financial analysis to help improve project profitability and overall performance. The position is fully remote and offers the opportunity to work with a collaborative team in a strong, supportive culture. Responsibilities - Prepare fee proposal templates, draft contracts, and subcontracts for review, ensuring accuracy and alignment with project requirements. - Review and coordinate contracts, subcontracts, and change orders to ensure projects adhere to contract language and requirements. - Issue and track project amendment documentation and coordinate reviews with relevant stakeholders. - Develop Work Breakdown Structures (WBS) and Project Authorization forms, including project budgets and client invoicing requirements. - Assist project managers with processing subconsultant invoices through the project accounting system in a timely and accurate manner. - Monitor project financials, including variances, revenue, budgets, and work in progress (WIP), and follow up on revenue variance issues and revenue recovery. - Participate in resolving project financial issues by collaborating with project managers and business operations teams. - Serve as a liaison between internal staff, suppliers, and clients, communicating effectively on behalf of project managers. - Conduct pre-bill reviews with project managers as necessary to ensure accurate and complete client invoicing. - Participate in monthly project review meetings and collaborate with business operations teams to discuss project performance. - Assist business operations with the analysis of project budget performance and provide recommendations to improve financial outcomes. - Create and maintain Excel reports, including pivot tables and VLOOKUPs, to support project financial tracking and reporting. Essential Skills - At least 1 year of experience entering invoices in a project or financial accounting system. - At least 1 year of experience drafting contracts and subcontracts. - At least 1 year of experience preparing proposal templates. - At least 1 year of experience managing or processing change orders. - Experience working for an engineering or architectural firm with revenue over $150 million. - Ability to review and coordinate contracts, subcontracts, and change orders with attention to detail. - Proficiency in creating pivot tables and using VLOOKUP functions in Microsoft Excel. - Proficiency with Deltek, BST, or Oracle project accounting or ERP systems. - Strong organizational skills and the ability to manage multiple projects and deadlines. - Effective written and verbal communication skills to liaise with internal teams, suppliers, and clients. - Demonstrated interest in or experience with project coordination responsibilities. Additional Skills & Qualifications - Experience with Deltek Vantagepoint is highly desirable. - Experience participating in an ERP implementation, preferably Deltek Vantagepoint. - Familiarity with proposal development processes and template creation in a professional services environment. - Background in project accounting or project coordination within engineering or architecture firms. - Ability to analyze project budget performance and recommend actions to improve financial outcomes. - Comfort working in a remote environment while collaborating with distributed teams. - Openness to developing into a broader project coordinator role over time. Kaitland Clawson APPLY HERE & BOOK TIME IN MY CALENDAR Link: https://talentassistant.astoncarter.com/assistant/bookings/ksjok6gb LinkedIn: https://www.linkedin.com/in/kaitland-clawson-552605154/ Job Type & LocationThis is a Contract to Hire position based out of Camp Hill, PA. Pay and BenefitsThe pay range for this position is $28.00 - $31.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully remote position. Application DeadlineThis position is anticipated to close on Apr 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

• Lead and perform month-end and quarter-end close activities, including journal entries, reconciliations, and variance analysis. • Support revenue accounting processes, including contract review, revenue recognition, and deferral schedules in accordance with ASC 606. • Assist in internal and external audits • Ensure compliance with internal controls, company policies, and accounting standards. • Assist with system implementations and process improvements to streamline accounting workflows. • Partner cross-functionally to provide insights and support business decision-making.

• Lead key elements of the monthly, quarterly, and annual close • Oversee revenue recognition • Create error-free periodic reports • Maintain integrity of the general ledger • Ensure expenditures comply with donor requirements • Document and update financial policies • Manage the annual financial statement audit • Support preparation of consolidated financial statements • Manage and support accounting staff

Role Description Eliquent is seeking an experienced GL Accounting Manager to play a hands-on role in general ledger accounting and to support accurate, timely financial reporting. This position reports directly to the Assistant Controller and is a key individual contributor within the controllership function. The ideal candidate is a highly technical, detail-oriented accountant with strong ownership of the month-end close, balance sheet reconciliations, and overall financial integrity. This role serves as the FloQast (FQ) subject matter expert, supporting close execution and training team members as needed. This position is currently an individual contributor with no direct reports, though it may evolve to include people management responsibilities as the accounting team grows. The GL Accounting Manager will collaborate closely with FP&A, Accounts Payable, Payroll, external tax advisors, and external auditors in a fast-growing, global environment. Key Responsibilities - General Ledger & Close (Hands-On) - Prepare and post journal entries, including accruals, prepaids, payroll, equity-related, and other complex transactions, in accordance with U.S. GAAP. - Review journal entries prepared by cross-functional teams or generated through integrated systems to ensure appropriate accounting treatment. - Perform detailed balance sheet account reconciliations; investigate and resolve reconciling items in a timely manner. - Own key components of the month-end, quarter-end, and year-end close processes, ensuring accuracy and adherence to established close timelines. - Maintain the integrity of the chart of accounts and general ledger structure within NetSuite. - Financial Reporting & Controls - Support the Assistant Controller in preparing internal financial reporting packages, variance analyses, and audit schedules. - Execute, maintain, and document internal controls related to general ledger and close activities. - Assist with external audits by preparing supporting documentation, responding to auditor inquiries, and implementing required adjustments. - Identify and implement opportunities to improve close efficiency, reconciliation quality, and documentation standards. - Systems, Automation & AI Enablement - Act as a NetSuite power user for general ledger activities, ensuring accurate system setup, mappings, and transaction flows. - Perform daily and monthly close activities in FloQast, including reconciliation preparation, review coordination, and close task management. - Leverage automation tools such as Copilot and other AI-enabled solutions to improve efficiency, accuracy, and insight across accounting processes. - Partner with Finance leadership to test, refine, and adopt emerging AI-enabled workflows within the close and reconciliation process. - Cross-Functional & External Collaboration - Partner closely with FP&A to support budgeting, forecasting, and actual-to-budget analyses. - Collaborate with Accounts Payable and Payroll teams to ensure complete and accurate expense recognition and liability recording. - Coordinate with external tax advisors to support tax provision inputs, filings, and tax-related accounting entries. - Serve as a technical accounting resource for questions related to transaction structure and accounting treatment. Qualifications - Bachelor’s degree in Accounting or Finance. - 7+ years of progressive accounting experience with significant hands-on general ledger and close responsibility. - Strong working knowledge of U.S. GAAP and accounting best practices. - Hands-on experience using NetSuite as a general ledger system. - Proficiency with FloQast. - Demonstrated ability to independently prepare reconciliations, journal entries, and close deliverables in a fast-paced environment. Preferred Qualifications - CPA, CMA, or similar professional certification. - Public accounting experience. - Practical experience using AI-enabled tools or agents to enhance accounting, close, or analytical workflows. - Experience supporting a multi-entity and/or global organization. Benefits - Eliquent offers a collaborative and challenging work environment with flexibility to support work–life balance. - Benefits for employees working 30+ hours per week include health, dental, vision, and life insurance. - A 401(k) plan with employer match. - A generous paid time off policy. - Compensation is commensurate with experience.