Geode Health logo
Geode Health

Providing mental health services, in-person or virtual visits within a few days. Book on-line or call 888-902-1704.

Practice Assistant

Executive AssistantExecutive AssistantFull TimeRemoteMid LevelTeam 51-200H1B No SponsorCompany SiteLinkedIn

Location

Texas

Posted

39 days ago

Salary

0

Seniority

Mid Level

Associate's Degree

Job Description

Practice Assistant

Geode Health

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”. We are looking for passionate Practice Assistant. The ideal candidate will be motivated by joining a quickly growing organization. Excited to help us improve the care experience for patients and providers. The Practice Assistant is a multi-skilled worker who assumes a wide range of clinical and administrative roles within the physician office setting. The Practice Assistant serves as a key team player when interacting and communicating with patients and/or clinical staff in the ambulatory care environment. Most importantly we’re looking to bring someone into our team who is excited about our mission to improve mental healthcare across the country. This is a fully-remote role with a requirement to be based in Texas. This hours for this role will be: - Monday 8am - 5pm - Wednesday - Thursday 10:30am - 7pm - Friday: 8am - 5pm - Saturday: 9am - 3pm Job Responsibilities: - The Practice Assistant is a key member of the patient care team by supporting the providers with the delivery of high-quality health care to ambulatory patients - Practice Assistants are vital to the effective operations of a fast-paced practice - Secures patient information and maintains patient confidence by completing and safeguarding medical records - Serves and protects the practice by adhering to professional standards - Respond to verbal and electronic requests for information and assistance using proper policies, reference tools and provider instructions - Maintains safe, secure and healthy work environment by establishing and following standards and procedures and complying with legal regulations - Knowledge of emergency procedures and assist in crisis situations - Understanding of policies and procedures - Supports HR compliance processes, including assisting with the completion and verification of I-9 forms for Geode employees - Assists with drug screening processes as needed, including specimen collection, shipment, and ordering of necessary supplies - Maintains strict confidentiality of all patient, provider, and organizational information, and upholds privacy standards in all aspects of their work - Complete all other relevant responsibilities as assigned by the supervisor Ideal Candidate Profile: - Passionate about our mission and inspiring others - Self-starter, for whom no task is too big or too small and takes ownership of their decisions - Contribute to the collective effort both within own scope - and beyond - as needed - Creative and strategic thinker - A lifelong learner who believes in giving and receiving feedback to get better each day - Organized & process-oriented Qualifications/Skills: - At least one year of experience working in a medical office and/or mental health is (preferred) - Experience working with patients who are suffering from anxiety and depression (preferred) - Ability to maintain professional appearance and demeanor, and interface well with patients in a mental health setting (preferred) - Excellent communication skills and ability to work well with a team - Excellent computer skills Education and Experience Requirements: - Associates or bachelor’s degree (preferred) - Some experience in healthcare settings (preferred) - Knowledge of working at a clinical setting (preferred) At Geode Health, we offer: - Competitive compensation - Medical, dental and vision benefits - Life insurance - Short and long-term disability - Paid vacation and holidays - Matching 401k plan - State of the art technology Why work for Geode Health? At Geode Health, we take our commitment to patients and providers seriously. We focus every day on how to help patients across the United States get the best possible mental health care available. To achieve this, we focus on ensuring our providers have unmatched support and resources so that they can focus on providing great care. We are backed by KKR, a leading private equity firm with the experience and mission alignment to truly make an impact. Joining Geode Health will put you on the front-end of a rapidly growing movement to increase access and improve outcomes for mental health patients and providers across the nation. To learn more, visit us as www.geodehealth.com

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Western Governors University logo

Student Disability Services Assistant

Western Governors University

WGU is driven by a mission to expand access to higher education through online, competency-based degree programs. The university is committed to being a great place to work for a diverse workforce of student-focused professionals.

Full TimeRemoteTeam 51-200

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career. Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families. 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Assist World logo

Virtual Assistant – Admin, Research, AI Tools

Assist World

Helping businesses save on labor costs by hiring top talent overseas

Part TimeRemoteTeam 51-200Since 2022H1B No Sponsor

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Philippines
$500 - $600 / month
Full TimeRemoteTeam 201-500

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Sound Physicians logo

Executive Assistant

Sound Physicians

We deliver uncompromising care and lasting partnerships across acute and post-acute settings.

Full TimeRemoteTeam 5,001-10,000Since 2001H1B Sponsor

• Coordinating and/or arranging meetings, conference calls, web presentations, and travel schedules while resolving conflicts and projecting the schedule out at least 3 months in advance • Managing travel for executives: arranging travel exclusively through World Travel, proactively checking transit status (flight and train for delays), outlining ‘travel time’ in calendars, providing driving directions, checking-in leaders for departures, notifying impacted parties (accompanying team members for meetings and those the executive will be traveling to meet) of delays • Facilitating clear, brief, and productive internal and external communication and correspondence, ensuring “asks” are clearly stated and appropriate stakeholders are brought into conversations • Working to gather materials and disseminate the information to leaders at least 48 hours prior to meetings/calls when they will be discussed • Managing database/s of contacts (often in Outlook) for executive/s, proactively scrubbing communications for new contacts as well as contact revisions which need to be made, ensuring the contacts are kept current, detailed, include assistant’s contact information in addition to the executive’s contact information and make sure when each contact was last updated is noted • Presenting supported executives with bios and photos of external leaders they will be meeting with for the first time, as needed • Tracking locations of executive’s relationships to suggest meetings in cities of upcoming travel to facilitate further development of executive’s relationships and consolidate travel • Presenting executives with suggestions to help leverage their time, on at least a quarterly basis • Assisting Sound with administrative projects affecting your team and role, such as IT audits, Staples feedback, administrative responsibility assessments, etc. • Acting as an executive’s approving delegate in UltiPro (PTO) and/or Concur (expense & travel), to review, approve, decline, and respond to submissions requesting additional information necessary to consider approval, using the guidelines established by the executive/s, as requested • Gathering material from various sources to create first drafts of presentations and documents, which may be used internally and/or externally, ensuring the materials are aligned with Sound’s marketing brand • Using various software programs to create dashboards, mail merges, administer surveys, manipulate formats to best fit the data to be presented, add signatures, and manage OWL site, as requested • Managing executive’s internal and external deliverables, by organizing tasks, tracking deadlines as well as parties responsible for completing components, providing reminders, and offering to take on work needed and remove obstacles to ensure deadlines are met • Partnering with senior leaders to provide email screening, to include but not be limited to creating mailbox organization, drawing attention to time-sensitive emails, removing spam, tracking deliverables, and responding with the leader’s scheduling availability • Providing event support, by creating drafts of materials, coordinating presenters, budget tracking, researching vendor costs, negotiating rates, arranging facilities as well as catering, signing contracts, and conducting planning calls • Researching and gathering event cost estimates as well as estimates for charitable contributions, to gain the budget owners approval, and then, submitting upcoming expenditures centrally for pre-authorization prior to incurring costs or submitting pledge contributions • Acting as the first point-of-contact for IT issues, facilitating initial troubleshooting at an intermediate level and escalating to IT only once preliminary troubleshooting has been executed • Functioning as the “ears of the team”, by collecting information around administrative changes at Sound (i.e. policy revisions, process changes, leadership changes, other team practices which may be beneficial, etc.), then, validating the changes with the Director of Administrative Operations, and finally, communicating the vetted information back to the team • Cross-training with assistant/s on the team to ensure the majority of the administrative support needs can be met when fellow assistants on the team are out of the office • Acting as point-person in leader searches, managing the schedule, logistics, and communication when searches are underway, providing leader availability for interviews, often coordinating logistics directly with candidates while ensuring Recruiting is abreast of the schedule and developments, as well as consolidating leader feedback on candidates for executive review • Gathering receipts to prepare weekly expense reports and reconcile month-end Sound credit card expenditures • Assisting with planning, organizing and arranging new colleague onboardings as requested

United States
$70K - $110K / year
Job Closed