Job Title: Admin Executive Assistant Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring a highly detail-oriented Admin Executive Assistant to support client onboarding and internal coordination within a compliance-driven IT Asset Disposition (ITAD) environment. This is a precision-critical role where accuracy, documentation discipline, and proactive follow-through directly protect operational quality and compliance standards. The ideal candidate thrives in structured environments, anticipates needs before they arise, and ensures nothing falls through the cracks. What You’ll Own Administrative Coordination & Scheduling - Manage scheduling, coordination, and administrative workflows supporting internal teams and client-facing activities. - Facilitate clear communication between leadership, clients, and internal stakeholders. - Anticipate administrative needs to protect leadership bandwidth and operational flow. Documentation & Compliance Support - Maintain accurate, organized, and audit-ready documentation across systems and records. - Support compliance-sensitive operational processes aligned with ITAD workflows. - Ensure all tasks are completed accurately and on time, with zero loose ends. Operational Tracking & Quality Control - Track client requests, operational updates, and internal process changes. - Proactively identify inconsistencies in data, schedules, and documentation. - Verify names, dates, numbers, and records to prevent downstream operational or financial risk. Systems & Tools Management - Work across multiple systems including Google Workspace, Slack, and CRM platforms. - Maintain structured documentation and organized records to ensure long-term clarity and accessibility. Must-Have Experience & Skills - 3+ years of experience in Administrative Assistant, Executive Assistant, or Virtual Assistant roles. - Proven track record of delivering precise, accurate work with strong follow-through. - Exceptional attention to detail and strong working memory. - Demonstrated ability to work independently and solve problems with limited guidance. - Ability to detect inconsistencies before they escalate into operational issues. - Strong understanding of how administrative errors impact financial, operational, or compliance outcomes. - Strong computer literacy with experience using Google Workspace, Slack, and CRM systems. - Excellent written and verbal communication skills in English. - Strong organizational, documentation, and record-keeping abilities. - High level of professionalism and confidentiality. Core Competencies - Proactive and critical thinker with strong problem-solving ability. - Highly organized with a disciplined approach to accuracy and detail. - Clear and confident communicator in remote environments. - Independent worker who collaborates effectively within a distributed team. - Adaptable and capable of managing varied administrative responsibilities. Key Metrics for Success - Maintain fully accurate, audit-ready documentation at all times. - Ensure timely completion of all administrative workflows and coordination tasks. - Minimize operational disruptions by proactively identifying inconsistencies. - Support seamless client onboarding and internal process coordination. - Protect leadership bandwidth through proactive administrative execution. Interview Process - Initial Screening Call - Administrative Scenario Exercise - Final Interview - Offer & Onboarding #LI-AG1

• Fielding incoming calls, texts, and emails • Answering client questions and providing price quotes • Selling customers on home inspection bookings • Scheduling home inspection appointments • Responding to general office correspondences • Providing great customer experience

• Manage a complex, multi-business calendar across the EST time zone with LATAM overlap • Coordinate meetings, priorities, and schedule changes efficiently • Handle guest communications via booking platforms • Respond to inquiries promptly and professionally • Convert inquiries into confirmed bookings • Schedule and follow up with contractors (e.g., maintenance, gardening) • Coordinate service visits and block calendars accordingly • Ensure smooth day-to-day property operations • Oversee personal and household logistics connected to rental operations • Keep systems organized and running efficiently • Assist across multiple startup projects with ad-hoc tasks • Learn new tools quickly and execute new initiatives • Support general business operations as needed • Monitor booking platforms for occasional guest questions outside standard hours • Handle rare urgent issues (e.g., check-in problems, property incidents)

• Maintain communication with clients and provide case updates promptly • Process criminal cases for trial preparation, including legal documents, data entry, and correspondence. • Complete a daily court calendar, obtain jury panels, and issue discovery to defense attorneys. • Prepare subpoenas and cancel subpoenas when trials are completed, dismissed, or continued. • Enter revocation petitions and prepare files for court. • Request criminal history documentation, including national, state, and local criminal histories, booking photos, arrest records, juvenile criminal histories, and Bureau of Motor Vehicles records. • Perform a variety of office-related activities to support Department functions, including back-up of co-workers and front desk responsibilities that involve dealing directly with the public regarding criminal complaints.