• Fielding incoming calls, texts, and emails • Answering client questions and providing price quotes • Selling customers on home inspection bookings • Scheduling home inspection appointments • Responding to general office correspondences • Providing great customer experience

• Manage a complex, multi-business calendar across the EST time zone with LATAM overlap • Coordinate meetings, priorities, and schedule changes efficiently • Handle guest communications via booking platforms • Respond to inquiries promptly and professionally • Convert inquiries into confirmed bookings • Schedule and follow up with contractors (e.g., maintenance, gardening) • Coordinate service visits and block calendars accordingly • Ensure smooth day-to-day property operations • Oversee personal and household logistics connected to rental operations • Keep systems organized and running efficiently • Assist across multiple startup projects with ad-hoc tasks • Learn new tools quickly and execute new initiatives • Support general business operations as needed • Monitor booking platforms for occasional guest questions outside standard hours • Handle rare urgent issues (e.g., check-in problems, property incidents)

• Maintain communication with clients and provide case updates promptly • Process criminal cases for trial preparation, including legal documents, data entry, and correspondence. • Complete a daily court calendar, obtain jury panels, and issue discovery to defense attorneys. • Prepare subpoenas and cancel subpoenas when trials are completed, dismissed, or continued. • Enter revocation petitions and prepare files for court. • Request criminal history documentation, including national, state, and local criminal histories, booking photos, arrest records, juvenile criminal histories, and Bureau of Motor Vehicles records. • Perform a variety of office-related activities to support Department functions, including back-up of co-workers and front desk responsibilities that involve dealing directly with the public regarding criminal complaints.

Job Title: Executive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Responsibilities: Calendar & Scheduling: - Manage complex executive calendars, including internal/external meetings, travel, and events. - Anticipate conflicts, prioritize requests, and optimize time usage. - Schedule across multiple time zones using Outlook or Google Calendar. Communication & Correspondence: - Draft, proofread, and send emails or memos on behalf of executives. - Screen calls, messages, and requests, escalating only what requires executive attention. - Serve as a liaison between executives, employees, clients, and partners. Meeting Preparation & Follow-Up: - Prepare agendas, talking points, and briefing documents. - Collect and synthesize background materials ahead of meetings. - Record minutes, track action items, and ensure follow-up. Travel & Logistics: - Coordinate domestic and international travel (flights, hotels, transportation). - Prepare detailed itineraries and handle last-minute changes. - Process reimbursements and expense reports. Project Support: - Assist with research, data gathering, and report preparation. - Track progress on executive priorities and initiatives. - Manage confidential information with discretion. Administrative Operations: - Maintain organized digital filing systems. - Manage document version control and approvals. - Support onboarding or offboarding of senior staff as needed. What Makes You a Perfect Fit: - Highly organized, detail-oriented, and proactive. - Strong communicator with professional polish. - Able to anticipate needs and problem-solve independently. - Comfortable working in fast-paced, high-pressure environments. Required Experience & Skills (Minimum): - 3+ years of experience supporting senior executives. - Proficiency with Microsoft Office and Google Workspace. - Experience managing complex calendars and travel itineraries. - Excellent written and verbal communication. Ideal Experience & Skills: - Prior experience in high-growth startups, professional services, or executive-level support roles. - Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). - Experience handling sensitive or confidential information. - Background supporting multiple executives simultaneously. What Does a Typical Day Look Like? An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will: - Begin by reviewing the executive’s calendar and preparing briefing notes for the day. - Screen emails and calls, flagging urgent items and drafting responses where appropriate. - Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. - Manage travel plans and expense reports when required. - Track executive priorities, following up with team members to ensure deliverables are met. - Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda. In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness. Key Metrics for Success (KPIs): - Calendar accuracy and minimized conflicts. - Timely communication and follow-up on executive priorities. - High satisfaction from executives and stakeholders. - On-time completion of expense reporting and travel logistics. - Reduced administrative burden on executives (measured by time freed). Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) - Client Interview with Executives - Offer & Background Verification