About Citygreen Citygreen Systems designs and manufactures underground tree management solutions used in streetscapes, plazas, and infrastructure projects across Australia, the United States, and Canada. Our installation projects are a growing revenue stream, and we're building the financial operations team to match that growth. We run three international entities — Citygreen Systems Pty Ltd (AU), Citygreen Systems LLC (USA), and Citygreen Systems Ltd (Canada) — on NetSuite ERP (SuiteSuccess Financials First). The Australian entity is our strategic focus. Why This Role Exists We're hiring a bookkeeper who can do more than process transactions. Our installation projects are growing fast, and we need real-time visibility on whether each project is making or losing money. Right now, we don't have it — costs aren't consistently tracked against jobs in NetSuite, and our operations and finance team are stretched across three countries. This role exists to fix that. You'll own the transactional bookkeeping across all three entities AND build the project cost tracking discipline that gives leadership a live view of margin on every active installation project. This isn't a back-office role where you process invoices and wait for instructions. You'll be the person who makes our project margin numbers trustworthy. What You'll Do Project Cost Tracking (AU — This Is the Priority) - Link every purchase order, vendor bill, freight invoice, and subcontractor payment to its originating Sales Order in NetSuite — every transaction, every time, within 24 hours of entry - Maintain the running "Actual COGS" total on each active project Sales Order - Flag any project where actual costs exceed 90% of the quoted COGS budget — immediately, not at month-end - Pull cost data for the Project Manager's monthly cost-to-complete updates on installation projects - Prepare draft progress claim invoices based on PM sign-off - Produce the weekly project margin tracker (NetSuite saved search) and deliver it by 8am Monday AEST with zero missing data - Track subcontractor payment timing against customer claim receipts — no subcontractor gets paid before the corresponding customer claim is submitted Accounts Payable & Receivable (AU, US, Canada) - Process incoming bills and outgoing payments across all three entities - Track customer invoices, chase overdue accounts, reconcile records - Use supplier payment terms strategically — pay on day 28 of 30-day terms, not day 7 - Work toward auto-matching vendor bills to POs in NetSuite Bank Reconciliations (AU, US, Canada) - Reconcile bank accounts daily across three entities, completed by 10am AEST - Investigate discrepancies, handle currency conversions and inter-company transfers - Set up and maintain automated bank feeds — manual reconciliation for exceptions only Financial Reporting (AU, US, Canada) - Monthly P&L and balance sheet for all three entities within 5 business days of month-end - AU-specific: P&L split by product-only vs. installation project revenue (two-stream reporting) - Weekly flash report data extract for the company's 40/25/15 margin dashboard Cashflow & Payroll - Maintain and update a 13-week cashflow forecast weekly, with particular focus on installation project cashflow - Flag any installation project with a negative cumulative cashflow position within 24 hours - Process payroll across all entities (or manage the integration if a payroll service is in place) Regulatory & Compliance - BAS/GST (AU), Sales Tax (US), GST/HST (Canada) — all filed on time, zero penalties - Maintain audit trails and financial records for external auditors (PKF)

• Link every purchase order, vendor bill, freight invoice, and subcontractor payment to its originating Sales Order in NetSuite — every transaction, every time, within 24 hours of entry. • Maintain the running "Actual COGS" total on each active project Sales Order. • Flag any project where actual costs exceed 90% of the quoted COGS budget — immediately, not at month-end. • Pull cost data for the Project Manager's monthly cost-to-complete updates on installation projects. • Prepare draft progress claim invoices based on PM sign-off. • Produce the weekly project margin tracker (NetSuite saved search) and deliver it by 8am Monday AEST with zero missing data. • Track subcontractor payment timing against customer claim receipts — no subcontractor gets paid before the corresponding customer claim is submitted. • Process incoming bills and outgoing payments across all three entities. • Track customer invoices, chase overdue accounts, reconcile records. • Use supplier payment terms strategically — pay on day 28 of 30-day terms, not day 7. • Work toward auto-matching vendor bills to POs in NetSuite. • Reconcile bank accounts daily across three entities, completed by 10am AEST. • Investigate discrepancies, handle currency conversions and inter-company transfers. • Set up and maintain automated bank feeds — manual reconciliation for exceptions only. • Monthly P&L and balance sheet for all three entities within 5 business days of month-end. • AU-specific: P&L split by product-only vs. installation project revenue (two-stream reporting). • Weekly flash report data extract for the company's 40/25/15 margin dashboard. • Maintain and update a 13-week cashflow forecast weekly, with particular focus on installation project cashflow. • Flag any installation project with a negative cumulative cashflow position within 24 hours. • Process payroll across all entities (or manage the integration if a payroll service is in place). • BAS/GST (AU), Sales Tax (US), GST/HST (Canada) — all filed on time, zero penalties. • Maintain audit trails and financial records for external auditors (PKF).

• Take full ownership of day-to-day bookkeeping and financial administration • Manage accounts payable and accounts receivable processes • Reconcile bank transactions and maintain accurate, up-to-date financial records • Own and execute the full end-of-month (EOM) process including bank reconciliations, payables/receivables close-off, P&L review, WIP reporting, and management accounts — prepared and delivered without prompting; liaise with the external AU-based accountant for year-end tax and compliance only • Reduce duplication and back-and-forth by ensuring all records are complete, accurate, and audit-ready • Prepare and lodge quarterly Business Activity Statements (BAS) accurately and on time, ensuring GST, PAYG withholding, and other obligations are correctly reported • Manage and maintain accounting records using Xero • Support job costing, invoicing, and financial tracking across multiple construction projects • Assist in maintaining financial visibility across active projects • Improve workflow efficiency between internal operations and external accountants • Track project budgets, costs, and profitability • Coordinate with operations to ensure accurate cost allocation using Buildertrend • Support accurate and timely progress invoicing aligned with project milestones • Provide general administrative support to the leadership team and operations • Obtain quotes from subcontractors and suppliers as requested; compare and present options clearly to the team for decision-making • Set up and manage supplier and subcontractor accounts, including onboarding documentation, insurance checks, and contact management • Provide general team support including scheduling, document management, correspondence, and ad-hoc tasks as directed by the leadership team • Manage supplier communication, documentation, and finance-related admin tasks • Assist in streamlining internal processes to reduce operational friction • Support scheduling and coordination of finance-related workflows where required • Maintain and update the Buildertrend CRM, ensuring prospective and existing client records, communications, and follow-up tasks are kept current and accurate • Support the nurturing of prospective clients through timely follow-up coordination, sending proposals or information as directed, and tracking pipeline status in Buildertrend • Assist in maintaining strong relationships with existing clients by supporting communication touchpoints, coordinating satisfaction follow-ups, and ensuring client records reflect current project status • Identify inefficiencies and proactively recommend improvements • Help transition the business from reactive financial management to a structured, scalable system • Take initiative in owning and improving finance and admin functions end-to-end

• Own day-to-day delivery and quality of client bookkeeping • Lead and coach a team of bookkeepers • Ensure monthly closes are completed on-time • Drive consistency in reconciliations, reporting, and client communication • Partner closely with Operations leadership • Act as an escalation point for complex bookkeeping issues • Oversee monthly bookkeeping execution: transaction coding, reconciliations, cleanup work, and reporting • Ensure deadlines are met and work is audit-ready • Review workpapers and financial reports for accuracy and completeness • Implement strong review checklists, templates, and root-cause fixes • Ensure timely, professional client updates and responses • Maintain and improve SOPs/checklists; identify bottlenecks and implement solutions • Ensure best practices in QuickBooks Online and Xero