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We help Aussie companies find top 3% remote talent in the Philippines & Nepal for a single finder's fee.
Accountant, Bookkeeper, General Admin Support
Location
Philippines
Posted
61 days ago
Salary
$1.5K - $2K / month
Seniority
Senior
Job Description
Accountant, Bookkeeper, General Admin Support
Hunt St
• Take full ownership of day-to-day bookkeeping and financial administration • Manage accounts payable and accounts receivable processes • Reconcile bank transactions and maintain accurate, up-to-date financial records • Own and execute the full end-of-month (EOM) process including bank reconciliations, payables/receivables close-off, P&L review, WIP reporting, and management accounts — prepared and delivered without prompting; liaise with the external AU-based accountant for year-end tax and compliance only • Reduce duplication and back-and-forth by ensuring all records are complete, accurate, and audit-ready • Prepare and lodge quarterly Business Activity Statements (BAS) accurately and on time, ensuring GST, PAYG withholding, and other obligations are correctly reported • Manage and maintain accounting records using Xero • Support job costing, invoicing, and financial tracking across multiple construction projects • Assist in maintaining financial visibility across active projects • Improve workflow efficiency between internal operations and external accountants • Track project budgets, costs, and profitability • Coordinate with operations to ensure accurate cost allocation using Buildertrend • Support accurate and timely progress invoicing aligned with project milestones • Provide general administrative support to the leadership team and operations • Obtain quotes from subcontractors and suppliers as requested; compare and present options clearly to the team for decision-making • Set up and manage supplier and subcontractor accounts, including onboarding documentation, insurance checks, and contact management • Provide general team support including scheduling, document management, correspondence, and ad-hoc tasks as directed by the leadership team • Manage supplier communication, documentation, and finance-related admin tasks • Assist in streamlining internal processes to reduce operational friction • Support scheduling and coordination of finance-related workflows where required • Maintain and update the Buildertrend CRM, ensuring prospective and existing client records, communications, and follow-up tasks are kept current and accurate • Support the nurturing of prospective clients through timely follow-up coordination, sending proposals or information as directed, and tracking pipeline status in Buildertrend • Assist in maintaining strong relationships with existing clients by supporting communication touchpoints, coordinating satisfaction follow-ups, and ensuring client records reflect current project status • Identify inefficiencies and proactively recommend improvements • Help transition the business from reactive financial management to a structured, scalable system • Take initiative in owning and improving finance and admin functions end-to-end
Job Requirements
- Proven experience in bookkeeping or accounting support (construction industry experience highly desirable)
- Strong working knowledge of **Xero** and job costing processes
- Experience with construction/project management platforms (**Buildertrend **experience)
- Ability to work independently and take full ownership of responsibilities
- High attention to detail and strong accuracy in financial work
- Proactive, solution-oriented mindset with strong initiative
- Comfortable working directly with business owners in a fast-paced environment
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