• Manage and prioritize executive email inboxes (business and select personal), including drafting responses and flagging key deadlines • Maintain calendars, task lists, and schedules to ensure seamless day-to-day operations • Coordinate meetings, appointments, and travel arrangements (domestic and international) • Act as a liaison between the executive, clients, and referral partners • Serve as the first point of contact by answering and routing incoming calls professionally • Handle client inquiries and ensure timely, accurate follow-ups • Maintain clear and organized communication records • Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks • Support internal workflows and maintain organized documentation and records • Assist with reporting, coordination, and administrative processes • Assist with webinars, workshops, and events (logistics, sign-ups, materials) • Create simple graphics and coordinate email communications (newsletters, updates) • Monitor event participation and organize follow-up actions • Manage personal scheduling and service coordination (cleaning, appointments, etc.) • Track personal communications and summarize key action items • Support family-related logistics (school communications, activities, scheduling)

Position : Executive Assistant to the CEO (with insurance experience) Salary: up to PHP 115,000 per month (depending on experience) Working Hours & Conditions: Aligned with Australian hours; full-time 40 hours per week (remote) ROLE OVERVIEW: This is a critical hire for Car Solutions Australia. As the Executive Assistant and Office Administrator, you will be the first point of contact for all inbound communication and will serve as the operational backbone of the Australian office. You will work directly with the Managing Director to keep the business running smoothly — managing client relationships, chasing invoices, generating leads, and ensuring nothing falls through the cracks. This role demands exceptional communication skills, strong professional confidence, and the ability to operate independently without hand-holding. The ideal candidate understands the automotive insurance industry, knows how to engage corporate-level stakeholders, and can quickly identify which opportunities are worth pursuing. RESPONSIBILITIES: - Serve as the first point of contact for all inbound calls and client-facing communication, representing the business with professionalism and polish - Proactively generate leads and conduct outreach to prospects in the automotive insurance industry across Australia and New Zealand - Liaise with insurance company executives at a senior level, including contacts at major groups such as QBE - Chase and issue invoices, manage billing follow-ups, and ensure accounts are kept current - Perform accurate data entry and maintain up-to-date pipeline records and client information - Manage day-to-day office operations independently, handling routine tasks and decisions without escalation - Support coordination across Asia Pacific operations as the business continues to scale - Identify high-potential deals and opportunities, escalating appropriately to the Managing Director

Role Description We are looking for a highly organised and detail-driven Executive Assistant (US Financial & Operations Support) to work directly with our COO and support high-level executive operations. This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks. This is a critical role that ensures both executive efficiency and operational continuity across the business. Key Responsibilities - Provide high-level administrative support to the COO - Manage schedules, priorities, and executive communications - Handle confidential information with a high level of discretion - Support strategic and operational initiatives as needed - Assist in coordination across teams and stakeholders - Manage and maintain day-to-day financial records and smaller books - Support the preparation of financial reports and documentation - Ensure accuracy and organization of financial data across systems - Assist with corporate filings, registrations, and compliance documentation - Support legal and administrative documentation across entities Qualifications - Strong Executive Assistant experience supporting C-level leadership (non-negotiable) - 3+ years of experience in executive support, operations, or administrative roles - Background in finance, bookkeeping, or accounting support is highly preferred - Strong organisational, communication, and prioritisation skills - High level of discretion, reliability, and accountability - Familiarity with US financial systems, applications, and compliance requirements - Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite) - Must be willing to travel on short notice if needed Preferred Qualifications - Experience supporting high-growth or eCommerce businesses - Exposure to multi-entity or international operations - Familiarity with IP filings, corporate governance, or legal documentation - Knowledge of US sales tax and VAT processes

Role Description We are looking for a highly organised and detail-driven Executive Assistant (US Financial & Operations Support) to work directly with our COO and support high-level executive operations. This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks. This is a critical role that ensures both executive efficiency and operational continuity across the business. Key Responsibilities - Executive Support (Primary Focus) - Provide high-level administrative support to the COO - Manage schedules, priorities, and executive communications - Handle confidential information with a high level of discretion - Support strategic and operational initiatives as needed - Assist in coordination across teams and stakeholders - Finance & Bookkeeping Support (Secondary) - Manage and maintain day-to-day financial records and smaller books - Support the preparation of financial reports and documentation - Ensure accuracy and organization of financial data across systems - Corporate & Compliance Support - Assist with corporate filings, registrations, and compliance documentation - Support legal and administrative documentation across entities Qualifications - Strong Executive Assistant experience supporting C-level leadership (non-negotiable) - 3+ years of experience in executive support, operations, or administrative roles - Background in finance, bookkeeping, or accounting support is highly preferred - Strong organisational, communication, and prioritisation skills - High level of discretion, reliability, and accountability - Familiarity with US financial systems, applications, and compliance requirements - Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite) - Must be willing to travel on short notice if needed Preferred Qualifications - Experience supporting high-growth or eCommerce businesses - Exposure to multi-entity or international operations - Familiarity with IP filings, corporate governance, or legal documentation - Knowledge of US sales tax and VAT processes