Role Description We are looking for a highly organised and detail-driven Executive Assistant (US Financial & Operations Support) to work directly with our COO and support high-level executive operations. This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks. This is a critical role that ensures both executive efficiency and operational continuity across the business. Key Responsibilities - Executive Support (Primary Focus) - Provide high-level administrative support to the COO - Manage schedules, priorities, and executive communications - Handle confidential information with a high level of discretion - Support strategic and operational initiatives as needed - Assist in coordination across teams and stakeholders - Finance & Bookkeeping Support (Secondary) - Manage and maintain day-to-day financial records and smaller books - Support the preparation of financial reports and documentation - Ensure accuracy and organization of financial data across systems - Corporate & Compliance Support - Assist with corporate filings, registrations, and compliance documentation - Support legal and administrative documentation across entities Qualifications - Strong Executive Assistant experience supporting C-level leadership (non-negotiable) - 3+ years of experience in executive support, operations, or administrative roles - Background in finance, bookkeeping, or accounting support is highly preferred - Strong organisational, communication, and prioritisation skills - High level of discretion, reliability, and accountability - Familiarity with US financial systems, applications, and compliance requirements - Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite) - Must be willing to travel on short notice if needed Preferred Qualifications - Experience supporting high-growth or eCommerce businesses - Exposure to multi-entity or international operations - Familiarity with IP filings, corporate governance, or legal documentation - Knowledge of US sales tax and VAT processes

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to gifted people, regardless of location. About our client Our client is a family-focused estate planning law firm based in California that helps individuals and families protect their assets, plan for the future, and avoid legal complications for their loved ones. Role Overview We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support a busy attorney-entrepreneur. This role is a unique hybrid of Executive Assistant, Personal Assistant, and Virtual Receptionist, designed for someone who thrives in a fast-paced environment and takes pride in creating structure, efficiency, and clarity. You will act as a trusted extension of the executive—managing communications, coordinating schedules, supporting client interactions, and handling select personal tasks. This is a high-trust, high-impact role requiring strong judgment, discretion, and the ability to anticipate needs before they arise. Key Responsibilities Executive & Administrative Support - Manage and prioritize executive email inboxes (business and select personal), including drafting responses and flagging key deadlines - Maintain calendars, task lists, and schedules to ensure seamless day-to-day operations - Coordinate meetings, appointments, and travel arrangements (domestic and international) - Act as a liaison between the executive, clients, and referral partners Client Communication & Reception - Serve as the first point of contact by answering and routing incoming calls professionally - Handle client inquiries and ensure timely, accurate follow-ups - Maintain clear and organized communication records Operations & Coordination - Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks - Support internal workflows and maintain organized documentation and records - Assist with reporting, coordination, and administrative processes Events & Communications Support - Assist with webinars, workshops, and events (logistics, sign-ups, materials) - Create simple graphics and coordinate email communications (newsletters, updates) - Monitor event participation and organize follow-up actions Personal Administrative Support - Manage personal scheduling and service coordination (cleaning, appointments, etc.) - Track personal communications and summarize key action items - Support family-related logistics (school communications, activities, scheduling)

• Manage complex diary across Australia, USA, and Europe time zones • Coordinate meetings, run sheets, and daily scheduling adjustments • Monitor inbox and draft professional communications • Manage Xero bookkeeping for both personal and business accounts • Track expenses, invoices, and financial documentation • Support reconciliation and financial organisation • Coordinate international travel, accommodation, and itineraries • Manage changes across time zones and last-minute adjustments • Liaise with investors, partners, clients, and internal teams • Ensure clear, timely, and professional communication • Support personal scheduling and family-related coordination • Maintain visibility of recurring tasks and commitments • Use AI and productivity tools to improve workflows • Build and maintain simple systems to reduce recurring issues • Anticipate needs and proactively resolve scheduling conflicts

Executive Assistant About the Role Synthio is looking for a highly organized and proactive Executive Assistant to support our leadership team and help drive operational efficiency across the company. This role sits at the intersection of operations, communication, and execution—ensuring that priorities are managed, workflows run smoothly, and the team can focus on building and scaling the business. You’ll work closely with founders and senior leaders in a fast-moving environment, managing schedules, coordinating projects, and handling a wide range of administrative and operational tasks. This is a high-trust role with significant visibility across the company. You’ll join a small, fast-paced team building real-world software for healthcare and pharma, where attention to detail, reliability, and strong execution are critical. We value individuals who take ownership, anticipate needs, and thrive in dynamic environments. What You’ll Do - Manage complex calendars, scheduling, and prioritization for leadership - Coordinate internal and external meetings, including agendas, notes, and follow-ups - Support day-to-day operations, ensuring tasks and workflows are executed smoothly - Assist with project coordination across teams, tracking progress and deadlines - Handle communications on behalf of executives, including email and stakeholder coordination - Organize travel, logistics, and company events (including team offsites) - Prepare documents, presentations, and reports for internal and external use - Maintain systems and processes to improve efficiency and organization - Act as a point of contact across teams, helping unblock issues and streamline communication - Take on ad hoc projects and operational tasks as needed What We’re Looking For - 1–4+ years of experience in an executive assistant, operations, or similar role - Strong organizational and time management skills - Excellent written and verbal communication - High attention to detail and ability to handle multiple priorities - Ability to operate independently and make sound decisions with limited guidance - Comfort working in fast-paced, ambiguous environments - Strong judgment and discretion when handling sensitive information - Familiarity with productivity tools (Google Workspace, Notion, Slack, etc.) - A proactive mindset—anticipates needs rather than reacting to them Why This Role Matters At Synthio, we’re building software that directly supports patients, physicians, and pharma teams. This role is critical to keeping the company operating effectively as we scale. You’ll enable leadership to focus on high-impact work while ensuring that the broader organization runs smoothly. You’ll have high visibility, meaningful responsibility, and a direct impact on how the company operates day-to-day. Perks - Competitive salary - Remote-friendly - Team offsites in San Francisco