• Manage and organize the executive's inbox with a high degree of discretion and professionalism. • Draft polished, professional email responses with advanced grammar and an executive-level tone. • Provide clear, concise, and structured reporting. • Confidently and professionally ask clarifying questions when direction or instructions are incomplete. • Conduct structured research and prepare comparison briefs for executive review. • Learn and thoroughly understand AxisCare to maintain data integrity and extract reports. • Monitor call logs, organize communications, and track follow-ups using RingCentral. • Manage and schedule internal meetings using Microsoft Teams, including taking and organizing meeting minutes. • Maintain executive dashboards in Excel and manage milestone tracking and relationship reminders. • Structure and manage the executive's calendar by priority.

Title: Executive Assistant - Grid Technologies OEX Americas Location: Raleigh United States Job Description: Remote vs. Office Hybrid (Remote/Office) Company Siemens Energy, Inc. Organization Grid Technologies Business Unit Transformers Full / Part time Full-time Experience Level Experienced Professional A Snapshot of Your Day This role is established to provide dedicated administrative support to the Order Execution Americas Leadership Team within Grid Technologies. This position is vital for ensuring the efficient operation and coordination of the leadership team responsible for the project execution across the Americas. The role is structured in three core areas: Executive and Team Support, Administrative Operations, and Information Management. The framework ensures comprehensive coverage of complex calendar and travel coordination, meeting and event logistics, and the professional handling of confidential documents and communications. How You’ll Make an Impact - Coordinate all domestic and international travel arrangements, including flights, accommodation, ground transportation and visa processing. - Act as a professional gatekeeper, screening and directing telephone calls, emails, and correspondence to the appropriate parties. - Prepare and process expense reports for the leadership team in a timely manner - Manage complex and dynamic calendar for multiple managers - Plan and execute the logistics for leadership meetings, team workshops, and customer events, including agenda preparation, venue booking and catering. - Onboard new members o the team by coordinating necessary resources and introductions What You Bring - High School diploma or preferably a bachelor’s degree with a minimum of 2 years experience as an Executive Assistant and can demonstrate how you have succeeded in the role. - Proven experience working within a large, global, and matrixed organization is highly desirable. - Office procedures, report writing, project coordination and event planning are some of the skillsets desired. - Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization. Siemens Energy employees with current visa sponsorship may be eligible for internal transfers. About the Team Grid Technologies Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology. Who is Siemens Energy? At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo Rewards - Career growth and development opportunities; supportive work culture - Company paid Health and wellness benefits - Paid Time Off and paid holidays - 401K savings plan with company match - Family building benefits - Parental leave Equal Employment Opportunity Statement Siemens Energy and Siemens Gamesa Renewable Energy is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. California Privacy Notice California residents have the right to receive additional notices about their personal information. Click here to read more.

Type: Remote Work Schedule: 8am-5pm PST Start Date: ASAP Company Summary: At Helper Heroes, we’re on a mission to provide exceptional care and support to home care agencies in the U.S. We believe in true partnership where our virtual assistants act as an extension of the care team. Our goal is to ensure a compassionate, innovative, and efficient care experience for clients and families alike. Job Summary: We are seeking an exceptionally organized, structured, and highly proficient Executive Virtual Assistant to provide strategic, high-level support to a multi-business CEO in the homecare sector. This role requires an individual who can operate with maturity, independent judgment, and precision. The ideal candidate will be a structured thinker capable of simplifying complex operational data into concise, logical executive summaries. This is not a simple administrative support role; it requires executive-level communication strength and advanced systems proficiency. Key Responsibilities: 1. Executive Communication & Judgment - Manage and organize the executive's inbox with a high degree of discretion and professionalism. - Draft polished, professional email responses with advanced grammar and an executive-level tone. - Provide clear, concise, and structured reporting. - Confidently and professionally ask clarifying questions when direction or instructions are incomplete. - Conduct structured research and prepare comparison briefs for executive review. 2. Systems Proficiency & Operational Support - AxisCare (Agency CRM/Operational Backbone): Learn the system thoroughly, understand workflow and reporting functionality, stay current with updates, maintain data integrity, and extract reports/organize data into simplified executive summaries for strategic decision-making. - RingCentral (Phone/Text Platform): Monitor call logs and message threads, organize communications, and track follow-ups to support structured communication flow. - Microsoft Teams: Manage and schedule internal meetings, prepare structured agendas, take/organize meeting minutes, maintain meeting records, and track action items/follow-ups. Maintain executive dashboards in Excel and manage milestone tracking and relationship reminders. - Structure and manage the executive's calendar by priority.

Senior Executive Assistant Executive Support Glasgow, Scotland About Skyscanner Everyone loves travelling, but planning is not without its challenges ✈️. That's why we've spent 20 years building tools that turn travel-planning chaos into a breeze. Today, around 160 million travellers count on us every month to skip the whole “47 browser tabs open” phase and find flights, cars, and hotels quickly and easily 💻. Joining Skyscanner means becoming part of a global brand that's striving to become the planet's go-to travel hack accessible for all 🌍. Our vision? To be the world's number one travel ally. (Ambitious? 💪 Yes, but, hey, that's what got us here). About the role (Hybrid) Skyscanner’s Executive Support team is currently looking for an experienced Senior Executive Assistant to join their team and support our Executive leadership. In this dynamic and fast-paced role, your ability to anticipate needs, think critically, and handle sensitive matters with professionalism and discretion will be key to your success. We’re looking for a self-starter who takes initiative, thrives under pressure, and is always looking for ways to streamline operations and boost impact, and leverage AI and automation to work smarter and more efficiently. If you're a natural organiser who thrives on helping others stay on top of their game, we want to hear from you. What You’ll be doing - Executive Support: Provide high-level calendar and diary management for the Executive team - prioritising requests, resolving scheduling conflicts, and making strategic decisions to ensure optimal use of time. - Travel Coordination: Independently manage complex travel arrangements including booking flights, accommodations, processing visas, and preparing detailed itineraries. - Meeting & Event Management: Organise and manage logistics for internal and external meetings, including preparing agendas, formatting documents, taking minutes, and ensuring follow-up on action items. - Expense & Email Management: Process expense reports and manage email correspondence, flagging urgent messages and helping prioritise responses. - Team Support: Facilitate team events and offsite days — from venue bookings and travel arrangements to agenda preparation and on-the-day coordination. - Business Operations: Help set the cadence for leadership team operations, ensuring meetings are purposeful, follow-ups are tracked, and strategic priorities stay on course. - Process Optimisation & Automation: Identify opportunities to improve workflows by leveraging AI tools and automation, reducing manual effort, enhancing efficiency, and enabling the team to focus on higher-value work. About you - A self-starter with exceptional organisational and time-management skills. - A proactive force with a strategic edge - You anticipate needs, are confident in your decisions & quick to take initiative — always looking for opportunities to streamline operations and drive meaningful impact - An excellent communicator, able to build strong relationships and liaise confidently with senior stakeholders. - Comfortable juggling multiple priorities in a fast-moving environment. - Tech-savvy with strong attention to detail and a solutions-focused mindset. - Trusted to handle confidential information with integrity and discretion. - Passionate about continuous improvement and delivering exceptional support. - You thrive in a collaborative, high-energy environment and bring a positive, can-do attitude to your work. Join us and play a critical role in keeping our leadership team focused, informed, and ready for whatever comes next. What it’s like here We are the real deal — no corporate gloss, no empty promises. Just a team of genuinely curious, caring humans ❤️, building things that help travellers explore the world a little easier 🧭. Skyscanner is made up of brilliant humans from every corner of the world. We believe travel makes the world better — and that the same is true of our diverse teams. We're proud to be an equal opportunities employer and are committed to building an inclusive workplace where everyone can thrive and products that are accessible to all ✨. Sound like your kind of adventure? 🚀 Apply now and help us shape the future of travel. We're committed to ensuring our application and recruitment processes are inclusive and accessible to everyone. If you require any reasonable adjustments or accommodations for interviews, and/or wish to apply under the Disability Confident scheme, please let your recruiter know. If you’d like more information on any of our policies, such as hybrid working or Parental Leave policies (typically we pay a minimum of 24 weeks birth parent/maternity leave globally), our recruitment team can provide more information on these.