Job Title: Executive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Responsibilities: Calendar & Scheduling: - Manage complex executive calendars, including internal/external meetings, travel, and events. - Anticipate conflicts, prioritize requests, and optimize time usage. - Schedule across multiple time zones using Outlook or Google Calendar. Communication & Correspondence: - Draft, proofread, and send emails or memos on behalf of executives. - Screen calls, messages, and requests, escalating only what requires executive attention. - Serve as a liaison between executives, employees, clients, and partners. Meeting Preparation & Follow-Up: - Prepare agendas, talking points, and briefing documents. - Collect and synthesize background materials ahead of meetings. - Record minutes, track action items, and ensure follow-up. Travel & Logistics: - Coordinate domestic and international travel (flights, hotels, transportation). - Prepare detailed itineraries and handle last-minute changes. - Process reimbursements and expense reports. Project Support: - Assist with research, data gathering, and report preparation. - Track progress on executive priorities and initiatives. - Manage confidential information with discretion. Administrative Operations: - Maintain organized digital filing systems. - Manage document version control and approvals. - Support onboarding or offboarding of senior staff as needed. What Makes You a Perfect Fit: - Highly organized, detail-oriented, and proactive. - Strong communicator with professional polish. - Able to anticipate needs and problem-solve independently. - Comfortable working in fast-paced, high-pressure environments. Required Experience & Skills (Minimum): - 3+ years of experience supporting senior executives. - Proficiency with Microsoft Office and Google Workspace. - Experience managing complex calendars and travel itineraries. - Excellent written and verbal communication. Ideal Experience & Skills: - Prior experience in high-growth startups, professional services, or executive-level support roles. - Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). - Experience handling sensitive or confidential information. - Background supporting multiple executives simultaneously. What Does a Typical Day Look Like? An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will: - Begin by reviewing the executive’s calendar and preparing briefing notes for the day. - Screen emails and calls, flagging urgent items and drafting responses where appropriate. - Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. - Manage travel plans and expense reports when required. - Track executive priorities, following up with team members to ensure deliverables are met. - Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda. In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness. Key Metrics for Success (KPIs): - Calendar accuracy and minimized conflicts. - Timely communication and follow-up on executive priorities. - High satisfaction from executives and stakeholders. - On-time completion of expense reporting and travel logistics. - Reduced administrative burden on executives (measured by time freed). Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) - Client Interview with Executives - Offer & Background Verification #LI-AG1

Role Description Ihr Arbeitstag hat einen klaren Fokus auf die telefonische Terminierung: - Sie vereinbaren am Telefon mit Kommunikationsfreude, Sachverstand und Ausdauer Termine im Firmenkundensegment für Ihren Außendienstkollegen. - Nach erfolgreicher Einarbeitung arbeiten Sie mit dem Ihnen fest zugeordneten Außendienstmitarbeiter „Hand in Hand“ und bilden gemeinsam ein vertriebsstarkes, ehrgeiziges Zweier-Team in der jeweiligen Verkaufsregion. - Sie pflegen unsere CRM-Kundendatenbank mit Ihren neuen Kundendaten. Qualifications - Kommunikation ist Ihre Leidenschaft! Mit Freude und Entschlossenheit steuern Sie tagtäglich Ihre Telefonate. - Sie bringen mehrjährige Berufserfahrung aus der Outbound-Telefonie mit bzw. kennen das Telesales-Umfeld oder das Aufgabenspektrum der telefonischen Terminierung. - Telefonieren „ist Ihr Ding“ und Sie können insbesondere via Telefon Entscheidungsträger überzeugen und begeistern. - Sie können sich und Ihren Arbeitstag selbständig organisieren. - Sie sind zuverlässig und behalten stets den Überblick über Ihre Aufgaben. - Sie kennen sich mit Microsoft-Office und dem Einsatz von Kundendatenbanken aus. - Sie verfügen über einen leistungsstarken DSL-Anschluss und können zu Hause in Ruhe arbeiten. Benefits - ⚡️ Attraktiver Bonus - HomeOffice - Remote ⚡️

• Manage the CEO’s time, priorities, and communication across multiple organizations • Coordinate projects • Schedule meetings • Manage correspondence • Produce executive-ready reports • Maintain and proactively manage calendars for multiple companies • Adjust schedules in real time to accommodate shifting priorities without waiting for instructions • Track CEO-led initiatives • Push deadlines when necessary • Flag bottlenecks and ensure projects progress smoothly • Serve as the primary point of contact for internal teams and external clients seeking the CEO • Draft, screen, and initiate correspondence with clear escalation when needed • Plan and confirm meetings, conferences, and travel • Prepare agendas, collate materials, and take actionable minutes • Compile reports, presentations, and briefs tailored to the CEO’s needs • Identify gaps or inconsistencies before submission • Identify inefficiencies in office workflows • Suggest actionable solutions • Implement approved changes across multiple companies • Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives • Present actionable recommendations • Handle urgent or unexpected tasks without supervision • Escalate only when resolution is impossible

• Manage a shared Gmail inbox and handle email correspondence • Coordinate flight-related tasks, including bookings, cancellations, updates, and changes • Update and reconcile financial records in Xero (House, 3ML, P4G) • Track and complete recurring and ad hoc tasks via Trello • Conduct online research across various topics as needed • Send scheduled reminder emails and provide general administrative support