• Manage a shared Gmail inbox and handle email correspondence • Coordinate flight-related tasks, including bookings, cancellations, updates, and changes • Update and reconcile financial records in Xero (House, 3ML, P4G) • Track and complete recurring and ad hoc tasks via Trello • Conduct online research across various topics as needed • Send scheduled reminder emails and provide general administrative support

This is a remote position. Company Overview: Insight Therapy Solutions is a remote telehealth organization dedicated to expanding access to mental health services. Our team collaborates across departments to support clinicians and ensure that clients receive well-coordinated care. Why Join Us: - 100% remote – work from home - Opportunity to work closely with senior leadership - Collaborative and mission-driven team environment - Opportunity to contribute to the operational structure that supports clinical services Perks & Benefits: - Paid Time Off (PTO) - Paid U.S. holidays - Paid birthday leave - Monthly health stipend Position Overview: The Executive Assistant to the Clinical Director provides high-level administrative and coordination support to ensure the smooth functioning of clinical operations. This role helps the Clinical Director stay focused on strategic priorities by organizing workflows, coordinating communication across departments, and maintaining clear documentation of key activities. Working closely with teams such as Front Desk, Marketing, Clinical HR, Credentialing, Billing, and Finance, the Executive Assistant helps keep information flowing efficiently while ensuring that operational updates, meeting outcomes, and internal initiatives remain well organized. This position requires strong judgment, discretion when handling sensitive information, and the ability to manage multiple priorities in a remote environment. Key Responsibilities: Executive & Administrative Support: - Manage the Clinical Director’s calendar, including scheduling clinical, operational, and cross-departmental meetings. - Coordinate meeting logistics, prepare agendas, and ensure the Clinical Director has the relevant materials in advance. - Support daily administrative needs so the Clinical Director can focus on leadership priorities and operational oversight. - Help organize tasks, deadlines, and follow-ups to maintain a structured workflow. Communication & Coordination: - Monitor incoming communications for the Clinical Director and ensure messages are addressed or routed appropriately. - Act as a coordination point between the Clinical Director and teams such as Front Desk, Marketing, Clinical HR, Credentialing, Billing, and Finance. - Track requests, decisions, and action items to ensure timely follow-through. - Help maintain clear communication across departments when initiatives involve multiple teams. Meetings, Documentation & Reporting: - Attend meetings when requested to capture key discussions, decisions, and assigned tasks. - Prepare and distribute meeting minutes while maintaining organized records for future reference. - Gather regular operational updates from internal teams and compile summaries for the Clinical Director. - Maintain structured documentation that supports transparency and accountability across projects. Operational Support & Research: - Conduct research on tools, platforms, or resources that could support clinical operations or improve internal processes. - Assist with tracking internal initiatives and cross-departmental projects. - Help monitor the progress of ongoing operational priorities and flag potential delays or issues when needed. What We’re Looking For: Required: - 2 years of experience in an Executive Assistant, Operations Coordinator, or similar administrative support role. - Experience supporting senior leadership, department heads, or operational leadership. - Strong organizational skills with the ability to manage multiple priorities and deadlines. - Excellent written and verbal communication in English. - Ability to handle sensitive information with professionalism and discretion. - Strong documentation and note-taking skills. - Comfortable working in a fully remote environment with distributed teams. Preferred: - Experience supporting healthcare, telehealth, or clinical operations. - Familiarity with tools such as Google Workspace, Zoom, AI Tools, and project management platforms - Experience coordinating cross-departmental projects or operational reporting. Key Competencies: - Organization and attention to detail - Clear communication and follow-through - Initiative and problem-solving - Professional discretion - Adaptability in a fast-moving environment Work Environment: Insight Therapy Solutions operates as a remote telehealth organization serving clients across multiple locations. Team members collaborate virtually across departments and time zones. The Executive Assistant plays a key role in maintaining structure and clarity in this distributed work environment.

What We Do At GoGuardian, we’re helping build a future where all learners are ready and inspired to solve the world’s greatest challenges. Our award-winning system of learning solutions is purpose-built for K-12 and trusted by school leaders to promote effective teaching and equitable engagement while helping empower educators to keep students safe. What It’s Like to Work at GoGuardian We are an outcomes-focused learning company with a steadfast focus on improving learning environments, one classroom at a time. Working with us means joining a remote team of diverse, committed, mission-driven employees who are inspired by our vision, dedicated to our customers, and ready to roll up their sleeves. Guardians put their heads together to solve problems, learn together from experiments that fail, and stand together by their work with full accountability. We balance our diligence with an inclusive culture that invites everyone to bring their whole self to work. Join us and learn why “I love the people here” is one of the most frequent comments we hear from Guardians. The Role We’re looking for an Executive Assistant to join and support our executive leadership team. In this role, you’ll play a critical part in driving operational excellence, strategic coordination, and team engagement across the organization. This position sits on our Executive Assistant team, reporting to the Manager of Executive Operations. The ideal candidate is a nimble self-starter who possesses deep administrative expertise, owns end-to-end logistics, demonstrates sound judgment, and takes a proactive approach to stay ahead. What You'll Do - Manage Complex Calendars & Priorities: Seamlessly coordinate multiple complex executive calendars and competing priorities, utilizing critical thinking to "think ahead" and anticipate the needs of your executive without explicit direction. - Coordinate Travel & Events: Arrange simple and complex travel arrangements (domestic and international) and execute high-quality event planning for offsites and large meetings, inclusive of managing budgets and logistics end-to-end. - Drive Business Operations & Processes: Streamline workflows by processing expense reports and facilitating critical business contracts/POs in alignment with procurement policies. Proactively identify opportunities to increase efficiency and improve processes. - Lead Communication & Meeting Prep: Manage leadership team rhythms (OpMechs, Staff meetings, etc.), serve as the key liaison by delivering meeting agendas and presentation materials, and lead follow-through/documentation on action items. Draft complex and sensitive correspondence on behalf of executives. You will handle sensitive material with the highest level of confidentiality. - Support Projects & Team Enablement: Champion organizational strategy by managing cross-group programs/events (such as employee recognition, All Hands, etc.), assisting with new hire onboarding, and resolving issues in imaginative, practical ways. - Business Context & Priority Alignment: Ensure a tight alignment across key business initiatives, priorities, and deliverables, to positively impact the executive you support through attending staff and other relevant meetings. - Relationship Building & Brand Extension: Operate professionally as a thoughtful extension of the executive brand, working collaboratively across all seniority levels. Utilize both formal and informal channels to navigate the organization and achieve timely results. Communicate effectively and professionally with customers and external contacts as a proxy for the executive(s) you support. Who You Are - 3+ years of experience supporting C-suite level executives - Able to effectively multitask under pressure, prioritize work, and quickly adapt to changing demands. Comfortable with utilizing AI and automating processes for maximum efficiency. - A self-starter with a strategic and creative approach to problem-solving. Track record of successfully driving initiatives with minimal oversight and independently finding solutions to challenges (if you don't know the answer, you can find it). - Exceptional communication skills, both written and verbal, with a professional and approachable presence. Demonstrated skills in professional business communication, including drafting emails, preparing reports, and facilitating meetings. - Demonstrates a high level of organization with relentless attention to detail and accuracy. - Exhibits a positive, energetic, and customer-service-oriented approach. Skilled at building and maintaining collaborative relationships across all organizational levels. - Thrives in an unpredictable, fast-paced setting, with a strong appetite for creating and implementing necessary processes. - College degree preferred - Eager to take initiative in a fast-paced, ever-changing, dynamic environment. - Fueled by the opportunity to truly impact the education landscape. - Something else? Tell us! We want to learn more about you… What We Offer - Competitive pay, complete health insurance, 401(k) matching, and an employee equity plan. - Flexible time off, paid holidays, paid parental leave, and a paid year-end holiday break. - A robust catalog of benefits that support your professional growth and personal wellbeing, including work from home funds, fertility & adoption reimbursement, and more… Plus the intangible: - A varied and challenging role in an innovative, global company. - Supportive, driven colleagues who have your back and share your passion. The typical base salary range for this position is $95,000 - $115,000 per year. The range displayed on this job posting reflects the minimum and maximum target for new hire base pay for this position and your pay will be determined by a variety of factors, including your primary work location, skills, qualifications and experience. Additional benefits information is listed on our careers page. Please share this with your friends or co-workers who may be interested in working at GoGuardian! We have multiple openings and are always looking for talented people. GoGuardian is an equal opportunity employer and makes employment decisions on the basis of merit and business needs. GoGuardian does not discriminate against employees, applicants, interns or volunteers on the basis of race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, pregnancy, marital status, sex, age, sexual orientation, military and veteran status, registered domestic partner status, genetic information, gender, gender identity, gender expression, or any other characteristic protected by applicable law. GoGuardian's Job Applicant Privacy Policy is located here. #BI-Remote

• Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants • Partner with hiring managers to align on hiring needs, priorities, and timelines • Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach • Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates • Conduct recruiter screenings and present well-qualified candidates with clear summaries • Build and maintain strong, active pipelines across multiple role types • Own daily pipeline movement, ensuring no backlog and consistent candidate progression • Coordinate interviews, assessments, and candidate communication from start to finish • Ensure a seamless, professional candidate experience at every stage • Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes • Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making • Support early talent efforts, including law school outreach and intern pipelines • Perform additional administrative duties as assigned