Logistics Summary - Rate: $7.00 - $9.00 USD per hour. - Hours: Starts at 10–15 hours per week (With potential to grow). - Shift: Arizona MST. - Mission: To provide high-level operational and marketing support for a specialized mobile physical therapy and consulting practice serving older adults. About the Role We are looking for a sharp, proactive Executive & Marketing Assistant who understands the nuances of the healthcare industry. This role is a hybrid of Precision Administration (handling Medicare benefits and complex payroll) and Growth Marketing (managing Google/Social ads and content repurposing). The ideal candidate has a "High Ownership" mindset—you don't just wait for a checklist; you anticipate the needs of the practice. If you are familiar with senior care models (Independent Living, Assisted Living, Memory Care) and can navigate medical terminologies with ease, you will thrive here. Key Responsibilities 1. Specialized Healthcare Admin - Referral Management: Own the lead-to-patient journey. Manage new referrals from initial outreach to successful scheduling. - Medicare Navigation: Verify benefits (Traditional Medicare + Supplemental insurance) and manage documentation, including uploading faxes to patient charts. - Hospice Coordination: Manage invoicing for partner hospice companies through QuickBooks. 2. Financial & Payroll Operations - Bookkeeping: Handle accounting tasks and expense tracking via QuickBooks. - Complex Payroll: Use our Electronic Health Record (EHR) system to audit visits. Since pay rates vary by case, you will manually compute data and present it clearly in Canva for team transparency. - Team Comms: Draft and send updates to employees regarding paperwork changes, payment structures, and new referral partners. 3. Marketing & Ads Growth - Paid Media: Plan, implement, and monitor Google Ads and Social Media Ads. You will set KPIs and provide data analytics on performance. - Content Repurposing: Take Dr. Jamie’s Instagram videos and edit/format them for TikTok and YouTube. - Web & Design: Perform website tweaks and create high-end presentation decks/collateral for educational workshops. - Course Creation: Assist in building training tools, including worksheets, videos, and worksheets for online courses. 4. Recruitment Support - Hiring Pipeline: Help expand the team (specifically looking for a Strengths Coach). You will post ads, screen applicants, and schedule interviews. Preferences & Qualifications - Healthcare Fluency: Ideally experienced in the US healthcare system with an understanding of traditional care models for older adults. - Technical Proficiency: High level of comfort with QuickBooks, Canva, Google Ads, and EHR systems. - The "Initiative" Factor: You are a self-starter who takes the lead on projects without needing step-by-step instructions. - Communication: Flawless written English; able to communicate professionally with both medical partners and patients. The Ideal Candidate You are a "Technical Integrator" who is as comfortable calculating a complex payroll spread as you are optimizing a Google Ads campaign. You understand the sensitivity of medical data and the importance of a warm, professional touch when managing referrals for a senior-focused practice.

Title: Executive Assistant Location: Sydney Australia Job Description: Full time job requisition id JR104869 Let’s talk about this role As the Executive Assistant, you will provide high‑level executive and administrative support to P&L leaders—particularly the Chief Technology & Transformation Officer and the Chief Risk Officer—enabling them to deliver on nib’s strategic and operational priorities. Support these Executives by anticipating their needs, thinking several steps ahead, and act as an extension of the Executive’s leadership style and Executive team’s brand. A key aspect of this role is to work with the P&L leaders to coordinate our new ways of working, specifically around coordinating in-Hub and virtual experiences and events that are tailored to operational, workforce scheduled teams. This can include working alongside these leaders in-Hub to ensure smooth and efficient running of day-to-day events and meetings, to maximise their productivity. Additionally, the Executive Assistant will play a role in building and maintaining relationships with key internal representatives including the Executive and Senior Management Leadership teams and other key internal stakeholders such as Workforce Planning and Employee Communications. Let’s talk about you With a strong track record of supporting senior leadership, you bring highly developed interpersonal and communication skills to every interaction, along with strong negotiation and influencing abilities. You have a demonstrated ability to liaise confidently at an executive level while working effectively under pressure, use initiative to solve problems, prioritise tasks, and exercise sound judgment and discretion. Your exceptional corporate presentation abilities, combined with experience in preparing reports and a solid foundation in financial acumen, position you for success in this role. Furthermore, we’re looking for: - Highly developed organisational skills - Excellent people management skills - Advanced Microsoft 365 skills and experience - Proven track record in building effective working relationships at all levels with both internal and external stakeholders - Previous experience in an ASX listed company or regulated industry (highly valued) We know some people only apply when they meet every requirement. We’re always on the lookout for curious individuals who will add to the culture – so if this role resonates with you and you have relevant experience, we’d love to hear from you! Let’s talk about who we are nib is a leader in private health insurance, disability support and health services, reshaping the industry through bold innovation, strategic disruption and trusted partnerships. We deliver great value health insurance and support services to protect, connect and empower you to access healthcare when and where you need. We have a mission and vision of people enjoying better health. Through our success, we aspire to more prosperous and sustainable communities, helping members and travellers make more informed healthcare decisions and generally live healthier lives. Let’s talk about diversity, equity and inclusion We embrace a flexible working environment and welcome candidates who reflect the diversity of the communities in which we operate. We're committed to an environment where everyone has the autonomy and freedom to be their authentic selves, every day. We encourage Aboriginal and Torres Strait Islander peoples, people living with disability, veterans, LGBTQIA+ as well as culturally diverse community members to apply for open roles. nib Group is committed to creating an accessible recruitment process and employment experience. If you identify as a person living with disability and require adjustments to our online application, recruitment, selection and/or assessment process, or would like this advertisement in an alternative format. Let’s talk about working at nib Our hybrid working model offers flexibility to work from home or our purpose-built office Hubs, designed for focus, connection, and collaboration. We’re committed to coming together with purpose. Other benefits to support you at work (and play) include: - New starter benefit to help set up a functional home workspace - 50% discount on employee health insurance + 35% off travel insurance - The opportunity to give back to the community through paid leave for volunteering through nib foundation - Access to our nib Well Program and corporate fitness discounts - Access to employee share plans, short-term incentive program and life and salary continuance insurance benefits - 18 weeks paid parental leave for all new parents regardless of carer status, 5 days paid cultural leave for First Nations peoples and 4 weeks paid gender affirmation leave for trans, gender diverse and intersex employees The fine print All your information will be kept confidential according to EEO guidelines. Successful applicants will be required to complete a background check (including criminal history and bankruptcy check) prior to commencement of employment.  We acknowledge Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the lands where we live, learn and work.

Role Description We are currently seeking a detail-oriented and proactive Data Management Assistant to join our team. This role is critical in organizing, maintaining, and optimizing our design project data and client information, supporting the smooth operation of our creative processes. The ideal candidate will be passionate about accuracy and efficiency, with a knack for managing diverse data sets in a dynamic design environment. - Maintain and organize the company’s data systems related to design projects, clients, and suppliers. - Ensure accurate entry, updating, and management of interior design project data. - Collaborate with design and operations teams to streamline data workflows. - Generate regular reports on project statuses, inventory, and client information as required. - Support data integrity by performing regular audits and identifying discrepancies. - Assist in managing digital assets, including design files and specifications. - Facilitate communication between departments by maintaining clear and accessible data resources. Qualifications - Proven experience in data management or administrative support roles, preferably within the design or creative industries. - Strong organizational skills with high attention to detail and accuracy. - Proficiency in data management software and tools such as Excel, database systems, or CRM platforms. - Ability to handle multiple tasks and prioritize in a fast-paced environment. - Excellent communication and interpersonal skills to liaise effectively with team members and clients. - Self-motivated with a proactive approach to problem-solving and data optimization. - A passion for interior design and familiarity with related terminology is a plus.

• Manage and organize the executive's inbox with a high degree of discretion and professionalism. • Draft polished, professional email responses with advanced grammar and an executive-level tone. • Provide clear, concise, and structured reporting. • Confidently and professionally ask clarifying questions when direction or instructions are incomplete. • Conduct structured research and prepare comparison briefs for executive review. • Learn and thoroughly understand AxisCare to maintain data integrity and extract reports. • Monitor call logs, organize communications, and track follow-ups using RingCentral. • Manage and schedule internal meetings using Microsoft Teams, including taking and organizing meeting minutes. • Maintain executive dashboards in Excel and manage milestone tracking and relationship reminders. • Structure and manage the executive's calendar by priority.