• Handle a variety of administrative tasks • Proactively manage workload effectively

Senior Administrative Assistant - Remote, Alberta Drive impactful program delivery within public sector grant funding, supporting childcare initiatives across Alberta. This role blends financial analysis, stakeholder communication, and policy interpretation, leveraging tools like Microsoft Office and data systems to ensure compliance, improve processes, and support strategic outcomes in a dynamic environment. What is in it for you: • Hourly salary of $35-40, based on experience. • 12-month contract with a maximum extension term of 12 months. • Full-time position: 36.25 hours per week. • Enjoy the flexibility of remote work. Responsibilities: • Assess, evaluate, and determine eligibility for grant funding across licensed childcare programs, ensuring compliance with financial legislation and policy guidelines. • Advise stakeholders on funding conditions, required corrective actions, and eligibility outcomes. • Identify payment or service delivery issues and recommend effective solutions to management. • Provide customer service and guidance to childcare operators, educators, and families regarding funding policies and processes. • Support users in navigating digital systems, including completing and submitting grant agreements. • Review submitted documentation and financial data to validate eligibility and prepare recommendations. • Maintain accurate records through data entry, tracking, and reporting of funding assessments and expenditures. • Manage shared inboxes, responding to inquiries, requests, and complaints in a timely and professional manner. • Generate reports and contribute to financial analysis, program operations, and strategic planning. • Interpret policies and provide guidance to internal teams and stakeholders. • Research program improvements, analyze comparable programs, and contribute to policy development and enhancements. • Support system improvements and participate in testing and implementation of new platforms. • Handle complaints by assessing issues, gathering information, and supporting resolution processes. • Provide training to new team members and delegate tasks when required. • Contribute to a collaborative and positive team environment. What you will need to succeed: • High school diploma or GED required. • 10 years of experience in administrative roles. • 10 years of experience using Microsoft Office tools. • Experience with database testing, including data conversion testing, for at least 1 year. • 2 years of experience using CXone. • Strong communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders. • Exceptional organizational skills with the ability to manage multiple priorities effectively. • High attention to detail and accuracy in data handling and reporting. • Ability to analyze information and provide clear, accurate, and timely guidance. • Experience in childcare grant funding programs within Alberta is considered an asset. • Familiarity with Childcare Licensing Portal and Child Care Information System is an asset. References must be included with the resume. Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted. # GOAPRDJP00000888

Job Description: The Administrative Coordinator is responsible for the coordination of various administrative functions for a designated area or leader(s) in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs. Exciting Administrative Support Opportunity! Join Our Internal Travel Team as an Administrative Coordinator – iFlex Intermountain Health’s iFlex Internal Travel Agency is seeking a highly organized and proactive Administrative Coordinator – iFlex Internal Travel Team to provide advanced administrative support across multiple departments, leaders, and locations. This dynamic role supports enterprise‑wide operations and plays a key role in ensuring smooth, efficient, and professional administrative workflows throughout the system. About the Administrative Coordinator – iFlex Role: As part of Intermountain Health’s iFlex Internal Travel Team, the Administrative Coordinator provides specialized administrative and clerical support that may include confidential information, multi‑leader coordination, and department‑spanning responsibilities. This role supports multiple sites and functions and may be assigned projects of moderate scope and complexity. iFlex administrative positions operate with limited supervision, using strong judgment, initiative, and adaptability across different facilities and work environments. Key Responsibilities: - Provide comprehensive administrative support, assisting leaders in planning, organizing, and executing daily operations - Greet and assist visitors, screen incoming calls, respond to routine inquiries, and direct communication appropriately - Distribute paperwork, explain processes, and assist patients, employees, and internal partners - Collect data from multiple sources; prepare reports, documents, spreadsheets, presentations, and correspondence - Enter and manage data in databases; maintain accurate records, charts, and department resources - Assist with financial tracking, budget support, or analysis as needed - Create professional business documents (memos, reports, letters) using correct grammar and formatting - Prepare, sort, and distribute mail - Maintain office equipment and coordinate service or repairs - Manage and prioritize multiple leaders’ calendars; coordinate meetings, appointments, and travel itineraries - Support meetings by scheduling rooms, preparing agendas, arranging technology, handling catering, and recording minutes - Maintain office supply inventory and ensure adequate stock levels - Research issues, gather information, develop solutions, and make recommendations - Handle sensitive situations with professionalism, discretion, and exceptional customer service - May perform medical transcription for clinical staff - May act as timekeeper and support payroll processes - May assist with billing, purchasing, and accounts payable - May assist with applicant screening and new employee onboarding Minimum Qualifications: - Two years of experience with advanced computer skills, including: - complex formatting - mail merge - formulas - charts/graphs - data manipulation - reports and presentations - Two years of office, clerical, or customer service experience with data entry responsibilities - Experience coordinating projects - Strong interpersonal, verbal, and written communication skills - Proficiency in spelling, grammar, and professional business writing - Basic math skills Preferred Qualifications: - Post‑secondary education (college or trade courses) in business or computer-related fields - Leadership or team‑lead experience - Experience in a healthcare environment - Medical terminology knowledge - Three years of medical transcription experience Physical Requirements - Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. - Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. - Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. - For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. Location: Transformation Center Work City: Murray Work State: Utah Scheduled Weekly Hours: 24 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $21.84 - $33.23 We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here. Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.

Role Description - Assistance et logistique du service : - Accueil téléphonique et physique et gestion de la boite mail fonctionnelle du service - Gestion de l'agenda, organisation des rendez-vous, préparation des dossiers de réunions du chef de service et appui ponctuel aux chef(fe)s d'unité dans la préparation des dossiers de réunion - Traitement de dossiers ponctuels et d'affaires réservées - Réception, orientation et diffusion du courrier postal journalier et gestion du courrier sortant - Responsable de la gestion du stock de fourniture et des commandes de fourniture - Coordination du traitement des situations individuelles : - Délivrer un premier niveau d'informations pour le public appelant sur sa situation, en utilisant au besoin les systèmes d'informations du service (COMDALO, SYPLO, SNE) - Orienter le public vers l'unité compétente et informer le cas échéant les autres unités - Mettre en forme les réponses apportées aux courriers de demandes de logement ou d'hébergement - Secrétariat de la commission de médiation du droit au logement : - Préparation des réunions (réservation des salles, convocations, édition ordre du jour) - Consultation des bailleurs sociaux - Envoi des documents préparatoires aux membres - Envoi des décisions rendues aux ménages et des notifications de relogement aux bailleurs sociaux - Saisie des dossiers dans SYPLO et rédaction du procès-verbal - En tant que de besoin, et dans la limite de 30 % de son temps de travail, assurer la gestion de l'accueil public DDETS lors des congés de l'agent d'accueil ou en son absence : - ACCUEIL DU PUBLIC : accueil physique et téléphonique aux horaires d'ouverture de la DDETS (9h-11h30/13h30-16h) - L'agent d'accueil assure l'accueil, l'orientation des usagers, ainsi qu'une réponse de premier niveau aux questions posées - Il assure l'orientation des usagers vers les autres services de la DDETS dans le cadre d'une collaboration de qualité - La dimension relationnelle du poste est essentielle - Il est en charge de : - La réception et l'orientation des appels téléphoniques - L'accueil et de l'orientation des usagers en présentiel - Renseigner les usagers sur le service compétent, les heures d'ouverture du service au public, les pièces à fournir, les délais d'attente, éventuellement leur donner de la documentation et la leur expliquer Qualifications - Appétence pour les politiques sociales - Goût du travail en équipe - Pratique des outils bureautiques - Aptitude à communiquer de manière fluide - Capacité à travailler en équipe Requirements - Maîtriser les outils bureautiques, notamment LibreOffice - S'adapter à des situations ou à des contextes différents - Faire preuve de discrétion - Être réactif et dynamique et savoir rendre compte - Accueillir une personne, un groupe, du public - Avoir le sens de l'organisation - Maîtriser les délais Elements de candidature - Personnes à contacter : - rachel.pascal@gironde.gouv.fr - nicolas.cazenave@gironde.gouv.fr