• Manage executive calendar, email correspondence, and general administrative tasks • Convert ideas and concepts into actionable plans, checklists, and timelines • Take ownership of projects from ideation to execution • Create and maintain comprehensive onboarding checklists and documentation systems • Handle follow-ups and ensure continuity on ongoing initiatives • Manage multiple priorities in a fast-paced, multifaceted business environment • Support scaling operations by identifying when additional resources or processes are needed • Ensure smooth handoffs and continuity across tasks and projects

• Provide direct administrative and operational support to the CEO. • Act as a liaison between the CEO and executive teams across Proper, Guardian, and Livly. • Manage complex calendar scheduling, including business meetings, personal commitments, and travel. • Coordinate corporate meetings, executive team sessions, and cross-company events. • Prepare and manage weekly executive team recaps and communications. • Exercise independent judgment in prioritizing tasks and resolving issues. • Screen and manage email communications, responding on behalf of the CEO when appropriate. • Handle sensitive and confidential information with discretion and integrity. • Maintain contact databases and communication systems. • Manage domestic and international travel planning, including flights, accommodations, and itineraries. • Track and manage travel credits, ensuring optimal utilization and cost efficiency. • Reconcile corporate and personal credit card expenses (Amex, Brex). • Support CRM management (Salesforce) and operational tracking where required. • Manage personal appointments, calendars, and scheduling needs. • Coordinate personal activities, including family events, weekend planning, and reservations. • Utilize and manage systems including Salesforce, Asana, Slack, Teams, SharePoint, and travel platforms.

Role Description We are hiring an Executive Assistant on behalf of one of our clients — a well-established, high-end company in the New York/New Jersey area that works with a very exclusive clientele. The CEO needs a trusted right hand to take over the administrative and communication layer of the business so he can focus on growth. You’ll manage his inbox, keep his calendar running, follow up with clients and prospects, and coordinate with the internal team — all remotely, in US Eastern Time. This is a great opportunity for someone who is proactive, professional, and thrives in a fast-paced environment. - Manage the CEO’s email inbox and ensure timely follow-up on all communications. - Own the calendar — schedule meetings, book appointments, and track commitments. - Support business development activities: reach out to prospects, send company information, and follow up on behalf of the CEO. - Coordinate with the internal team on scheduling, deliverables, and logistics. - Handle data entry and maintain records up to date in internal systems. - Assemble purchase orders and other operational documents. - Communicate with clients and partners in a polished, professional manner. Qualifications - Strong written and verbal English — phone-call ready, client-facing communication is part of the role. - 2+ years of EA or admin experience supporting a US-based executive or company remotely. - Proactive and detail-oriented — you follow up without being asked and catch things before they become problems. - Discreet and trustworthy — you will handle confidential information. - Proficient in Microsoft Office (Word, Excel, Outlook, Teams). - Available during full US Eastern Time business hours. - Based in Latin America — Colombia or Argentina preferred. Requirements - Background in construction, architecture, real estate, or luxury services. - Experience supporting business development or prospect outreach. - Familiarity with scheduling or ERP tools.

• Both executive calendars: proactively managed, conflicts resolved before they become problems • High-volume inboxes: triaged, prioritized, and responded to with investor-grade precision • All travel logistics: multi-leg, multi-exec, seamless • Meeting preparation agendas: briefing packets, action items tracked to close • Investor and stakeholder communications: drafted and sent on behalf of leadership • Cross-functional follow-through: nothing falls through the cracks on your watch • Systems and tools: Google Workspace, CRM, task platforms, all kept tight