Title: Executive Assistant and Office Manager Location: New York, NY Category: Corporate Job Description: Who we are: Founded in 2016, K Health's mission is to deliver accessible, high-quality healthcare at scale. As a leading clinical AI company in primary care, K Health has developed a suite of clinical AI agents that enhance provider efficiency and improve patient outcomes. K Health's virtual primary care platform is enhanced by an AI copilot to complete the initial patient intake, summarizing relevant history from the EMR, and generating “the perfect note” to reduce the time providers spend on basic data collection and non-clinical tasks. Unlike other virtual medicine companies, K Health delivers comprehensive, longitudinal primary care in a virtual setting, enabling our clinicians to be true primary care providers without sacrificing scope of practice or continuity of care. As a venture-backed startup trusted with nearly $400 million in funding and a $900 million valuation as of July 2024, K Health is well-positioned for sustained future growth. We are expanding our partnerships with major health systems (Cedars-Sinai, Hackensack Meridian Health, Hartford HealthCare), enhancing accessibility and quality of care by pairing people with technology. Our providers are credentialed at these renowned academic health systems and adhere to their clinical guidelines, ensuring patient-first, evidence-based care. Fully integrated into Epic, our AI platform enables K Health to operate as an extension of existing healthcare systems, benefiting from a built-in network of specialists and social services to seamlessly serve patients within those communities. Our unique care delivery model enables our providers to deliver the same high-quality, accessible care to a mixed-payer population, including those with commercial insurance, Medicare, and Medicaid. Join us in our mission to deliver smarter, simpler healthcare of the future - today! About the role: We are looking for an organized, thoughtful, and proactive Executive Assistant (EA) to our founders, who will also serve as the Office Manager for our New York City office. In this unique role, you’ll have the opportunity to establish trust and build rapport with our founders to organize their most precious asset: their time. You will improve our founders’ effectiveness through your thoughtful and organizational touches by managing calendars, coordinating activities while avoiding scheduling conflicts, anticipating their needs, and predicting thoughtful ways to improve their ability to be even more effective in their day-to-day. Similarly you will scale your thoughtful nature to owning the Office Management responsibilities to create an unparalleled in-office vibe for our employees. You’ll actively promote and facilitate in-person collaboration by partnering to create events, activities, and safe spaces for meaningful interactions among our NYC employees. Whether through thoughtfully designed workspaces, or cultivating experiences for engaging team events, you will promote face-to-face connections that foster creativity, teamwork, and a strong sense of community. Your efforts will build a dynamic office environment where execs and employees feel motivated to mingle, collaborate, share ideas, and contribute to a thriving workplace culture. This role is perfect for someone who is thoughtful, organized and proactive, and thrives on building connections, planning engaging experiences, and making the office a place people genuinely love coming to. What you will do: - Calendar Management: Manage and maintain complex and ever-changing calendars for the CEO and CPO, including scheduling internal and external meetings, managing conflicts, and prioritizing commitments based on strategic importance. - Meeting Logistics: Coordinate all aspects of meetings, including securing venues and arranging necessary technology. - Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. - Operational Support: Manage vendor relationships, process expense reports, and lead special projects that range from research to high-stakes event logistics.​ Be the main point of contact for the building management team; liaison with the office super to ensure the office is running smoothly. - Office Operations: Orchestrate daily operations for the NYC office either directly or through vendor relationships (e.g., vendors for lunches, snacks, ​office supplies and onsite housekeeping), and ensure the office supports a productive work environment. Coordinate deliveries and proactively restock. - Communication Hub: Act as a central liaison to share pertinent information or office-wide announcements, proactively sharing updates as needed. - People Partner: Partner with members of the People Team to aid in onboarding activities including security key card registrations, lunch account registrations, seating arrangements, IT set up, office tour, and more! Welcome traveling employees as well as external guests with a true white-glove experience–from in-office guidance to city recommendations, travel and dining arrangements. What we’re looking for: - Experience: 1-4 years of experience in an Executive Assistant, Office Management, and/or other relevant capacity, preferably within a fast-moving company, start-up or tech environment. - Education: Bachelor’s degree in Business, Communications, Human Resources, or a related field. - Autonomy & Judgment: A professional who doesn't wait for explicit instructions but instead uses their expertise to "do the right thing" and drive work forward. - Organizational Mastery: Exceptional ability to bring organization and structure to complex situations and prioritize tasks effectively in an environment where information may be incomplete. - Communication: Clear, concise, and timely communication skills with a focus on breaking down silos and fostering cross-functional dialogue. - Technical Savvy: Proficiency in Google Workspace, Slack, Notion, and a willingness to iterate rapidly with new digital platforms and project management tools. Bonus: - Prior experience in a fast-moving environment, assisting executives, and managing offices for a startup that has scaled to 200+ employees. Benefits & Perks: #LI-Hybrid - Hybrid work schedule with weekly lunches and stocked fridges - Monthly social committees for company events - 18 vacation days, 9 company holidays, 5 sick days, and 2 personal days - Stock options for every full-time employee - Paid parental leave - 401k benefit - Commuter Benefits - Competitive health, dental, and vision insurance options Compensation: $70,000—$90,000 USD We offer competitive compensation packages based on industry benchmarks for function, level, and geographic location. Offer amounts are determined by multiple factors such as a candidate's experience and expertise. We are proud to be an Equal Opportunity Employer and consider applicants for employment regardless of race, ethnicity, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth and breastfeeding, age, citizenship, military or veteran status, or any other class protected by applicable federal, state, and local laws. We’re deeply committed to building teams as diverse as the patients we serve and strive to cultivate an environment where everyone can bring their most authentic self to work. We depend on our differences to make our team stronger, our workplace more dynamic, and our product accessible to all of our users. We are committed to maintaining the integrity of our hiring process and ensuring a safe environment for all candidates. All communication for job offers from K Health will come from email addresses ending in @khealth.com. K Health will never ask you to provide financial information about yourself during the recruitment process. We will never use personal email accounts or other domains for official correspondence. Our official job postings are only listed on our official website and reputable job boards. Be cautious of job offers from sources other than these platforms.

This is a remote position. Position Overview Rhodeway is seeking a highly organized and proactive Executive Assistant to support senior leadership. This role involves managing schedules, coordinating communications, and handling administrative tasks to ensure efficient executive operations. The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities Manage executive calendars, meetings, and appointments Coordinate internal and external communications on behalf of leadership Prepare reports, presentations, and correspondence Organize meetings, including agendas, minutes, and follow-ups Handle travel arrangements and expense tracking Maintain confidential documents and sensitive information Act as a liaison between executives and internal teams Assist with project coordination and administrative support Prioritize tasks and ensure deadlines are met Requirements Requirements GED degree or equivalent experience preferred Proven experience as an Executive Assistant or in a similar role Strong organizational and time management skills Excellent written and verbal communication abilities Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to handle confidential information with discretion Strong attention to detail and problem-solving skills Preferred Qualifications Experience supporting senior executives or leadership teams Familiarity with project management tools Ability to work independently in a remote Strong multitasking and coordination abilities Benefits What We Offer Competitive salary Flexible work environment Professional development opportunities Collaborative and supportive team culture

Title: Sr. Executive Assistant Location: Chicago United States Job Description: Schedule: Full-Time Job Type: Hybrid Salary Type: Hourly Req #: 2478 About the Role Executive Assistant Business Partners (EABPs) partner with Uber Freight's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. Uber Freight is looking for an experienced Executive Assistant Business Partner in the Chicago region to support executives within the Tech and Supply & Marketplace departments and provide complex executive support to the organization's leaders. What the Candidate Will Do - Manage complex calendars using Google Calendar including vetting, prioritizing, and providing strategic recommendations - Help ensure the leader is properly prepared and on time for all meetings - Assist with the scheduling of multiple stakeholder meetings - Contribute to leadership meetings by taking notes and tracking action items - Navigate the intricacies of supporting leaders in person and remotely and a complex conference room landscape when in the office - Assist with event planning and coordination for team meetings, all-hands meetings, summits, and monthly/quarterly business reviews - Make domestic and international travel arrangements and process travel expense reports based on direction from traveler - Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing - Follow up and provide reminders on project deadlines, AIs, and deliverables - Assist with ensuring the timely review and submission of expenses - May assist with facility/space planning logistics - May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget - May work on other tasks and projects as assigned Basic Qualifications - Minimum 4+ years of administrative experience - Minimum 2+ years experience supporting a VP-level leader or above in any - Must be able to sit in the Chicago office 3 days per week Preferred Qualifications - Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups) - Experience with business tools and platforms such as Slack, Concur, Egencia, Oracle, Coupa - Experience supporting multiple leaders - Excellent communication skills with ability to build strong relationships with both internal and external stakeholders - Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities - Experience working in a fast paced, often changing environment with efficiency and accuracy - Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight - Strong organizational skills with a strong attention to detail - Experience coordinating projects - Experience with budget management - Ability to work with confidential information - Experience working in a complex, matrixed and global environment - Associates or Bachelor's degree or equivalent practical experience Benefits & Compensation for U.S. Employees Employees working more than 30 hours in the US at Uber Freight are eligible for benefits like a company sponsored health plan, dental and vision benefits, 401k match, financial and mental wellness benefits, parental leave, short- and long-term disability coverage, life insurance and more. US based employees may also be eligible for a performance or sales incentive bonus program, participation in Uber Freight equity awards, and other types of compensation depending upon the role. Illinois: This position is hourly, the salary range for this role is $77,900 to $112,100 a year About Uber Freight Uber Freight helps companies move goods more reliably and efficiently. We bring together the technology, people, and transportation capacity they need, using real‑time data from millions of shipments to guide smarter decisions. That helps customers spot issues early, avoid costly surprises, and deliver on time. Uber Freight works with 1 in 3 Fortune 500 shippers across North America and manages over $17B in freight. Learn more at www.uberfreight.com. Candidate Privacy Notice Uber Freight is committed to protecting the privacy of our candidates. We collect and process personal data in accordance with applicable data protection laws. For detailed information on how we handle candidate data, please review our Candidate Privacy Notice. EEOC Uber Freight is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regards to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Create a Job Alert Interested in building your career at Uber Freight? Get future opportunities sent straight to your email. Create alert

This is a remote position. About the Role We’re looking for a sharp, proactive Executive Assistant who thrives in a fast-paced environment and acts as a trusted operational partner to leadership. This is not a traditional passive admin role — you will be the proactive engine keeping our business running efficiently. You will manage complex logistics, handle high-priority inbox management, and take ownership of critical operational processes (billing, cancellations) and data tracking. If you are unflappable, detail-obsessed, and love making executives more effective, this role is for you. What You’ll Do - Inbox & Communication Management: Act as a high-level gatekeeper, prioritizing, answering, and clearing the executive inbox. - Operational & Financial Processing: Handle sensitive client data, process cancellations, and manage the collection of dues owed with accuracy. - Data & Reporting: Create, edit, and maintain complex Google Sheet formulas and trackers to ensure accurate reporting. - Documentation & SOPs: Create, implement, and maintain clear Standard Operating Procedures (SOPs) for operational efficiency. - Presentations: Develop clear, professional Google Slides presentations and documents. - Logistics: Manage complex calendars, meetings, and last-minute travel changes. - Special Projects: Jump into projects, solve problems fast, and take ownership of outcomes. Requirements Requirements - Proven Experience: Demonstrated experience as an Executive Assistant, Senior Administrative Professional, or Operations Coordinator. - Technical Proficiency: Advanced skills in Google Workspace (Sheets, Slides, Docs, Gmail) is required. Proficiency in MindBody is highly preferred. - AI Implementation: Experience using or implementing AI tools to automate workflows and improve productivity is a huge plus. - Operational Mindset: Strong experience in billing, account management, or process improvement. - Communication: Exceptional, clear, and confident professional communication. - Attributes: High attention to detail, proactive, resourceful, and calm under pressure. Why You’ll Love It Here - Real Impact: Work directly with leadership and influence operational success. - Autonomy: A high-performance, fast-moving environment built on trust. - Growth: Opportunity to grow alongside the business and own projects. - Competitive Compensation.