Title: Sr. Executive Assistant Location: Chicago United States Job Description: Schedule: Full-Time Job Type: Hybrid Salary Type: Hourly Req #: 2478 About the Role Executive Assistant Business Partners (EABPs) partner with Uber Freight's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. Uber Freight is looking for an experienced Executive Assistant Business Partner in the Chicago region to support executives within the Tech and Supply & Marketplace departments and provide complex executive support to the organization's leaders. What the Candidate Will Do - Manage complex calendars using Google Calendar including vetting, prioritizing, and providing strategic recommendations - Help ensure the leader is properly prepared and on time for all meetings - Assist with the scheduling of multiple stakeholder meetings - Contribute to leadership meetings by taking notes and tracking action items - Navigate the intricacies of supporting leaders in person and remotely and a complex conference room landscape when in the office - Assist with event planning and coordination for team meetings, all-hands meetings, summits, and monthly/quarterly business reviews - Make domestic and international travel arrangements and process travel expense reports based on direction from traveler - Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing - Follow up and provide reminders on project deadlines, AIs, and deliverables - Assist with ensuring the timely review and submission of expenses - May assist with facility/space planning logistics - May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget - May work on other tasks and projects as assigned Basic Qualifications - Minimum 4+ years of administrative experience - Minimum 2+ years experience supporting a VP-level leader or above in any - Must be able to sit in the Chicago office 3 days per week Preferred Qualifications - Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups) - Experience with business tools and platforms such as Slack, Concur, Egencia, Oracle, Coupa - Experience supporting multiple leaders - Excellent communication skills with ability to build strong relationships with both internal and external stakeholders - Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities - Experience working in a fast paced, often changing environment with efficiency and accuracy - Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight - Strong organizational skills with a strong attention to detail - Experience coordinating projects - Experience with budget management - Ability to work with confidential information - Experience working in a complex, matrixed and global environment - Associates or Bachelor's degree or equivalent practical experience Benefits & Compensation for U.S. Employees Employees working more than 30 hours in the US at Uber Freight are eligible for benefits like a company sponsored health plan, dental and vision benefits, 401k match, financial and mental wellness benefits, parental leave, short- and long-term disability coverage, life insurance and more. US based employees may also be eligible for a performance or sales incentive bonus program, participation in Uber Freight equity awards, and other types of compensation depending upon the role. Illinois: This position is hourly, the salary range for this role is $77,900 to $112,100 a year About Uber Freight Uber Freight helps companies move goods more reliably and efficiently. We bring together the technology, people, and transportation capacity they need, using real‑time data from millions of shipments to guide smarter decisions. That helps customers spot issues early, avoid costly surprises, and deliver on time. Uber Freight works with 1 in 3 Fortune 500 shippers across North America and manages over $17B in freight. Learn more at www.uberfreight.com. Candidate Privacy Notice Uber Freight is committed to protecting the privacy of our candidates. We collect and process personal data in accordance with applicable data protection laws. For detailed information on how we handle candidate data, please review our Candidate Privacy Notice. EEOC Uber Freight is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regards to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Create a Job Alert Interested in building your career at Uber Freight? Get future opportunities sent straight to your email. Create alert

This is a remote position. About the Role We’re looking for a sharp, proactive Executive Assistant who thrives in a fast-paced environment and acts as a trusted operational partner to leadership. This is not a traditional passive admin role — you will be the proactive engine keeping our business running efficiently. You will manage complex logistics, handle high-priority inbox management, and take ownership of critical operational processes (billing, cancellations) and data tracking. If you are unflappable, detail-obsessed, and love making executives more effective, this role is for you. What You’ll Do - Inbox & Communication Management: Act as a high-level gatekeeper, prioritizing, answering, and clearing the executive inbox. - Operational & Financial Processing: Handle sensitive client data, process cancellations, and manage the collection of dues owed with accuracy. - Data & Reporting: Create, edit, and maintain complex Google Sheet formulas and trackers to ensure accurate reporting. - Documentation & SOPs: Create, implement, and maintain clear Standard Operating Procedures (SOPs) for operational efficiency. - Presentations: Develop clear, professional Google Slides presentations and documents. - Logistics: Manage complex calendars, meetings, and last-minute travel changes. - Special Projects: Jump into projects, solve problems fast, and take ownership of outcomes. Requirements Requirements - Proven Experience: Demonstrated experience as an Executive Assistant, Senior Administrative Professional, or Operations Coordinator. - Technical Proficiency: Advanced skills in Google Workspace (Sheets, Slides, Docs, Gmail) is required. Proficiency in MindBody is highly preferred. - AI Implementation: Experience using or implementing AI tools to automate workflows and improve productivity is a huge plus. - Operational Mindset: Strong experience in billing, account management, or process improvement. - Communication: Exceptional, clear, and confident professional communication. - Attributes: High attention to detail, proactive, resourceful, and calm under pressure. Why You’ll Love It Here - Real Impact: Work directly with leadership and influence operational success. - Autonomy: A high-performance, fast-moving environment built on trust. - Growth: Opportunity to grow alongside the business and own projects. - Competitive Compensation.

• Manages projects on behalf of our clients, managing and meeting deadlines • Complete a variety of virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and many more different types of projects • Professionally communicate with clients and adjust to their changing priorities, needs, and deadlines using their business values and processes as a guiding principle

• Receive inbound and make outbound calls to prospective and existing customers in English and Spanish to promote home inspection and pest control services. • Deliver compelling sales pitches to persuade customers to purchase services or upgrade to higher-value packages. • Explain service features and benefits clearly, addressing customer concerns and objections effectively. • Actively listen to customers to understand their needs and provide appropriate solutions. • Handle inbound inquiries regarding service costs, appointment availability, and general information in both English and Spanish. • Use scheduling software to book home inspections and pest control services efficiently. • Contact Realtors and clients to confirm property access, verify appointment details, and ensure smooth scheduling. • Utilize Google Maps to determine service areas and assess driving distances between appointments. • Obtain and record customer information, including contact details and service preferences. • Maintain and update customer databases with accurate and timely information. • Follow up with interested customers to secure sales or finalize appointments. • Handle rejection professionally and maintain a positive, results-driven attitude. • Support social media marketing and management efforts as needed.