• Provide day-to-day administrative support to the Co-founders, serving as a trusted extension of their priorities and workflows • Proactively structure and manage daily and weekly schedules, including scheduling internal and external meetings and resolving conflicts • Manage inbox organization and provide correspondence support, including triaging messages, flagging priorities, and drafting responses as needed • Ensure the Co-founders are fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information • Act as a strategic gatekeeper—anticipating pressure points, flagging tradeoffs, and helping protect time, energy, and focus • Coordinate all executive travel in close partnership with the events team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics • Support occasional team travel coordination as needed, in partnership with internal stakeholders • Assist with team scheduling and coordination when needed (e.g., group meetings, offsites, planning sessions) • Support special projects such as event planning and logistics • Help with general operational needs such as office coordination and supplies (as applicable)

• Manage the Growth Lead’s inbox, including prioritizing messages, organizing threads, and drafting thoughtful outreach and follow-up emails while learning With Coverage’s tone and communication standards • Handle high-volume email correspondence with prospects, partners, and internal stakeholders • Coordinate and manage projects related to growth initiatives, ensuring deadlines, follow-ups, and deliverables are met • Prospect and identify target leads based on ideal customer profiles (ICP) using LinkedIn and other tools • Assist with setting up and executing email campaigns, outbound sequences, and event invitations • Maintain and update lead data, inbox workflows, and task tracking in HubSpot and internal systems • Work cross-functionally to ensure alignment on prospecting goals, outreach timelines, and growth priorities • Support additional growth initiatives such as event planning, warm referral tracking, and recruiting support, while maintaining accurate reporting and KPIs

• Provide high-level administrative support to executives, enabling them to focus on strategic initiatives. • Manage complex calendars, coordinate meetings, and prepare materials to optimize executive productivity. • Serve as a liaison between leadership, internal teams, and external partners to ensure clear communication. • Manage and prioritize executives’ schedules, including meetings, travel arrangements, and appointments. • Prepare, edit, and distribute correspondence, reports, presentations, and other documents. • Coordinate logistics for meetings, events, and conferences, both virtually and in-person. • Handle confidential information with discretion and maintain a high level of professionalism. • Assist with project tracking, follow-ups, and task management to ensure deadlines are met. • Facilitate communication between executives and internal/external stakeholders. • Support special projects and other administrative tasks as assigned.

An accomplished Australian property developer and manager with over 35 years of industry leadership, recognized for building and managing a diverse portfolio of residential and commercial assets, is seeking a highly skilled Executive Assistant to drive operational efficiency, managing complex schedules, prioritizing critical initiatives, and ensuring seamless execution across multiple projects. Part-time: 20hours/week Work Set-Up: Fully remote, Independent Contractor Work Hours: AEST Monthly Salary: $560-$800 (depending on experience) What You'll Be Doing: As an Executive Assistant, you'll be a right hand, ensuring the business runs seamlessly by keeping schedules, tasks, and communications perfectly aligned, while proactively driving priorities and execution across multiple projects.Calendar Ownership & Diary Integrity - Own the Principal’s calendar end-to-end, preventing double bookings and conflicts. - Ensure tasks are properly managed in ClickUp, not misused as calendar placeholders. - Keep the schedule optimized to protect focus on strategic priorities. Task Management & Follow-Through - Maintain a single trusted task management system (ClickUp) for all commitments. - Capture, clarify, and track tasks, including sub-delegated work and external consultants. - Ensure nothing falls through the cracks—follow every task to completion. Delegation & Load Distribution - Delegate work to appropriate internal or external resources efficiently. - Track delegated work to ensure timely and high-quality outcomes. Executive Support & Accountability - Proactively follow up on commitments and deadlines. - Hold the Principal accountable to priorities and agreed actions. - Intervene when needed to clarify, reschedule, or reprioritize tasks. - Ensure all work is completed thoroughly—no half-done or dropped items. Inbox & Communication Management - Manage inbox flow, filtering messages by urgency and importance. - Draft, organize, and track key communications. - Protect the Principal from unnecessary interruptions to maintain focus on core objectives. Documentation & Content Support - Create and edit documents, PDFs, and presentations. - Produce newsletters and simple designs using Canva or similar tools. - Support email marketing campaigns and newsletter distribution. Email Marketing & Tools - Create, manage, and send newsletters via GoHighLevel or Mailchimp. - Maintain mailing lists, ensuring accurate scheduling and follow-ups. - Assist with basic automation and workflow management. Research & Ad-Hoc Support - Research real estate, construction, tenders, and suppliers. - Support project coordination and information gathering. - Organize and consolidate information for ongoing projects. Who You Are: - With 5+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. - Strong calendar management and task prioritization skills, with a track record of keeping executives organized and on track. - Proficient in Canva for creating newsletters, presentations, and simple documents. - Experience with GoHighLevel and other email marketing platforms. - Hands-on experience managing email campaigns, newsletters, and audience communications. - Comfortable leveraging ChatGPT and other AI tools to enhance efficiency and productivity. - Strong documentation skills, including PDFs and structured reports. - Excellent written and verbal English, with the ability to communicate clearly and professionally. - Confident communicator capable of providing constructive pushback, seeking clarity, and effectively “managing up.” - Highly organized, detail-oriented, and assertive when needed to ensure priorities are met. Nice to Have: - Experience in real estate, property development, or construction. - Familiarity with ClickUp or other project management platforms. - Exposure to automation, productivity, or workflow optimization tools. Recruitment Process: - Initial Interview - Client Interview - Offer and Onboarding