• Provide high-level administrative support to executives, enabling them to focus on strategic initiatives. • Manage complex calendars, coordinate meetings, and prepare materials to optimize executive productivity. • Serve as a liaison between leadership, internal teams, and external partners to ensure clear communication. • Manage and prioritize executives’ schedules, including meetings, travel arrangements, and appointments. • Prepare, edit, and distribute correspondence, reports, presentations, and other documents. • Coordinate logistics for meetings, events, and conferences, both virtually and in-person. • Handle confidential information with discretion and maintain a high level of professionalism. • Assist with project tracking, follow-ups, and task management to ensure deadlines are met. • Facilitate communication between executives and internal/external stakeholders. • Support special projects and other administrative tasks as assigned.

An accomplished Australian property developer and manager with over 35 years of industry leadership, recognized for building and managing a diverse portfolio of residential and commercial assets, is seeking a highly skilled Executive Assistant to drive operational efficiency, managing complex schedules, prioritizing critical initiatives, and ensuring seamless execution across multiple projects. Part-time: 20hours/week Work Set-Up: Fully remote, Independent Contractor Work Hours: AEST Monthly Salary: $560-$800 (depending on experience) What You'll Be Doing: As an Executive Assistant, you'll be a right hand, ensuring the business runs seamlessly by keeping schedules, tasks, and communications perfectly aligned, while proactively driving priorities and execution across multiple projects.Calendar Ownership & Diary Integrity - Own the Principal’s calendar end-to-end, preventing double bookings and conflicts. - Ensure tasks are properly managed in ClickUp, not misused as calendar placeholders. - Keep the schedule optimized to protect focus on strategic priorities. Task Management & Follow-Through - Maintain a single trusted task management system (ClickUp) for all commitments. - Capture, clarify, and track tasks, including sub-delegated work and external consultants. - Ensure nothing falls through the cracks—follow every task to completion. Delegation & Load Distribution - Delegate work to appropriate internal or external resources efficiently. - Track delegated work to ensure timely and high-quality outcomes. Executive Support & Accountability - Proactively follow up on commitments and deadlines. - Hold the Principal accountable to priorities and agreed actions. - Intervene when needed to clarify, reschedule, or reprioritize tasks. - Ensure all work is completed thoroughly—no half-done or dropped items. Inbox & Communication Management - Manage inbox flow, filtering messages by urgency and importance. - Draft, organize, and track key communications. - Protect the Principal from unnecessary interruptions to maintain focus on core objectives. Documentation & Content Support - Create and edit documents, PDFs, and presentations. - Produce newsletters and simple designs using Canva or similar tools. - Support email marketing campaigns and newsletter distribution. Email Marketing & Tools - Create, manage, and send newsletters via GoHighLevel or Mailchimp. - Maintain mailing lists, ensuring accurate scheduling and follow-ups. - Assist with basic automation and workflow management. Research & Ad-Hoc Support - Research real estate, construction, tenders, and suppliers. - Support project coordination and information gathering. - Organize and consolidate information for ongoing projects. Who You Are: - With 5+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. - Strong calendar management and task prioritization skills, with a track record of keeping executives organized and on track. - Proficient in Canva for creating newsletters, presentations, and simple documents. - Experience with GoHighLevel and other email marketing platforms. - Hands-on experience managing email campaigns, newsletters, and audience communications. - Comfortable leveraging ChatGPT and other AI tools to enhance efficiency and productivity. - Strong documentation skills, including PDFs and structured reports. - Excellent written and verbal English, with the ability to communicate clearly and professionally. - Confident communicator capable of providing constructive pushback, seeking clarity, and effectively “managing up.” - Highly organized, detail-oriented, and assertive when needed to ensure priorities are met. Nice to Have: - Experience in real estate, property development, or construction. - Familiarity with ClickUp or other project management platforms. - Exposure to automation, productivity, or workflow optimization tools. Recruitment Process: - Initial Interview - Client Interview - Offer and Onboarding

Title: Executive Assistant (with German) Location: Kraków, Poznań, Opole, Wrocław, Lublin, Gdańsk, Katowice, Bydgoszcz. Poland Work Type: Hybrid Job ID: 379554-en_GB Job Description: Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you'd like, where you'll be supported and inspired by a collaborative community of colleagues around the world, and where you'll be able to reimagine what's possible. Join us and help the world's leading organizations unlock the value of technology and build a more sustainable, more inclusive world. Your role As an Executive Assistant with German, you will provide comprehensive administrative and organizational support to leaders and teams. Your responsibilities will include managing calendars, coordinating meetings and business travel, preparing documents and presentations, and ensuring smooth day‑to‑day operations. You will handle internal and external communication, support ongoing projects, and contribute to efficient workflow management. Success in this role requires excellent German and English skills, strong communication abilities, high attention to detail, and a proactive, service‑oriented mindset. Your tasks - Manage calendars and schedule meetings, ensuring punctuality and smooth coordination. - Organize business trips, including travel bookings, accommodation, and expense settlements. - Prepare documents, reports, and PowerPoint presentations as needed. - Handle internal and external communication, maintaining positive relationships with stakeholders. - Support various projects and ad hoc tasks, including event and meeting organizations. Your profile - Fluent English and German. - Excellent interpersonal skills. - Proactive and ready to take initiative. - Strong customer service orientation and team player attitude. - First experience in a similar role. What You'll love about working here - Practical benefits: private medical care with Medicover with additional packages (e.g., dental, senior care, oncology) available on preferential terms, life insurance and 40+ options on our NAIS benefit platform, including Netflix, Spotify or Sports card. - Access to over 70 training tracks with certification opportunities (e.g., GenAI, Architects, Google) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, TED Talks and Udemy Business materials and trainings. - Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home, thanks to home office package (including laptop, monitor, and chair). Ask your recruiter about the details. Get to know us Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued.

Title: Executive Assistant and Office Manager Location: New York, NY Category: Corporate Job Description: Who we are: Founded in 2016, K Health's mission is to deliver accessible, high-quality healthcare at scale. As a leading clinical AI company in primary care, K Health has developed a suite of clinical AI agents that enhance provider efficiency and improve patient outcomes. K Health's virtual primary care platform is enhanced by an AI copilot to complete the initial patient intake, summarizing relevant history from the EMR, and generating “the perfect note” to reduce the time providers spend on basic data collection and non-clinical tasks. Unlike other virtual medicine companies, K Health delivers comprehensive, longitudinal primary care in a virtual setting, enabling our clinicians to be true primary care providers without sacrificing scope of practice or continuity of care. As a venture-backed startup trusted with nearly $400 million in funding and a $900 million valuation as of July 2024, K Health is well-positioned for sustained future growth. We are expanding our partnerships with major health systems (Cedars-Sinai, Hackensack Meridian Health, Hartford HealthCare), enhancing accessibility and quality of care by pairing people with technology. Our providers are credentialed at these renowned academic health systems and adhere to their clinical guidelines, ensuring patient-first, evidence-based care. Fully integrated into Epic, our AI platform enables K Health to operate as an extension of existing healthcare systems, benefiting from a built-in network of specialists and social services to seamlessly serve patients within those communities. Our unique care delivery model enables our providers to deliver the same high-quality, accessible care to a mixed-payer population, including those with commercial insurance, Medicare, and Medicaid. Join us in our mission to deliver smarter, simpler healthcare of the future - today! About the role: We are looking for an organized, thoughtful, and proactive Executive Assistant (EA) to our founders, who will also serve as the Office Manager for our New York City office. In this unique role, you’ll have the opportunity to establish trust and build rapport with our founders to organize their most precious asset: their time. You will improve our founders’ effectiveness through your thoughtful and organizational touches by managing calendars, coordinating activities while avoiding scheduling conflicts, anticipating their needs, and predicting thoughtful ways to improve their ability to be even more effective in their day-to-day. Similarly you will scale your thoughtful nature to owning the Office Management responsibilities to create an unparalleled in-office vibe for our employees. You’ll actively promote and facilitate in-person collaboration by partnering to create events, activities, and safe spaces for meaningful interactions among our NYC employees. Whether through thoughtfully designed workspaces, or cultivating experiences for engaging team events, you will promote face-to-face connections that foster creativity, teamwork, and a strong sense of community. Your efforts will build a dynamic office environment where execs and employees feel motivated to mingle, collaborate, share ideas, and contribute to a thriving workplace culture. This role is perfect for someone who is thoughtful, organized and proactive, and thrives on building connections, planning engaging experiences, and making the office a place people genuinely love coming to. What you will do: - Calendar Management: Manage and maintain complex and ever-changing calendars for the CEO and CPO, including scheduling internal and external meetings, managing conflicts, and prioritizing commitments based on strategic importance. - Meeting Logistics: Coordinate all aspects of meetings, including securing venues and arranging necessary technology. - Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. - Operational Support: Manage vendor relationships, process expense reports, and lead special projects that range from research to high-stakes event logistics.​ Be the main point of contact for the building management team; liaison with the office super to ensure the office is running smoothly. - Office Operations: Orchestrate daily operations for the NYC office either directly or through vendor relationships (e.g., vendors for lunches, snacks, ​office supplies and onsite housekeeping), and ensure the office supports a productive work environment. Coordinate deliveries and proactively restock. - Communication Hub: Act as a central liaison to share pertinent information or office-wide announcements, proactively sharing updates as needed. - People Partner: Partner with members of the People Team to aid in onboarding activities including security key card registrations, lunch account registrations, seating arrangements, IT set up, office tour, and more! Welcome traveling employees as well as external guests with a true white-glove experience–from in-office guidance to city recommendations, travel and dining arrangements. What we’re looking for: - Experience: 1-4 years of experience in an Executive Assistant, Office Management, and/or other relevant capacity, preferably within a fast-moving company, start-up or tech environment. - Education: Bachelor’s degree in Business, Communications, Human Resources, or a related field. - Autonomy & Judgment: A professional who doesn't wait for explicit instructions but instead uses their expertise to "do the right thing" and drive work forward. - Organizational Mastery: Exceptional ability to bring organization and structure to complex situations and prioritize tasks effectively in an environment where information may be incomplete. - Communication: Clear, concise, and timely communication skills with a focus on breaking down silos and fostering cross-functional dialogue. - Technical Savvy: Proficiency in Google Workspace, Slack, Notion, and a willingness to iterate rapidly with new digital platforms and project management tools. Bonus: - Prior experience in a fast-moving environment, assisting executives, and managing offices for a startup that has scaled to 200+ employees. Benefits & Perks: #LI-Hybrid - Hybrid work schedule with weekly lunches and stocked fridges - Monthly social committees for company events - 18 vacation days, 9 company holidays, 5 sick days, and 2 personal days - Stock options for every full-time employee - Paid parental leave - 401k benefit - Commuter Benefits - Competitive health, dental, and vision insurance options Compensation: $70,000—$90,000 USD We offer competitive compensation packages based on industry benchmarks for function, level, and geographic location. Offer amounts are determined by multiple factors such as a candidate's experience and expertise. We are proud to be an Equal Opportunity Employer and consider applicants for employment regardless of race, ethnicity, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth and breastfeeding, age, citizenship, military or veteran status, or any other class protected by applicable federal, state, and local laws. We’re deeply committed to building teams as diverse as the patients we serve and strive to cultivate an environment where everyone can bring their most authentic self to work. We depend on our differences to make our team stronger, our workplace more dynamic, and our product accessible to all of our users. We are committed to maintaining the integrity of our hiring process and ensuring a safe environment for all candidates. All communication for job offers from K Health will come from email addresses ending in @khealth.com. K Health will never ask you to provide financial information about yourself during the recruitment process. We will never use personal email accounts or other domains for official correspondence. Our official job postings are only listed on our official website and reputable job boards. Be cautious of job offers from sources other than these platforms.