Stanford University is a leading research and teaching university located in Stanford, California, a town between San Francisco and San Jose, California. In operation since 1891 an
Program Coordinator
Location
California
Posted
57 days ago
Salary
$39 - $43 / hour
Seniority
Senior
No structured requirement data.
Job Description
Program Coordinator
Stanford University
Title: Program Coordinator Location: Stanford, CA, United States - ScheduleFull-time - Job Code4098 - Employee StatusFixed-Term - GradeF - Requisition ID108594 - Work ArrangementHybrid Eligible Job Description: SCHOOL/UNIT DESCRIPTION: The Ginzton Laboratory houses the research operations of 20 Principal Investigators, 25 staff scientists, 200+ graduate students, 35 post docs, 35 support staff and numerous visitors. The Ginzton Laboratory is an interdisciplinary research lab that explores the most exciting and productive areas at the overlap between engineering and the sciences. The combination of science and engineering gives new concepts, understanding, and rigor from science, the stimulus of challenging and important problems from engineering, and the depth of engineering technology to enable advanced scientific experiments. Strong opportunities come from the overlap of three scientific and engineering fields - quantum science and engineering, photonic science and engineering, and nanoscience and engineering. These are embedded in an environment that encourages and explores applications from other fields, such as sensing, communications, information processing, biology and medicine, energy, and the environment. Stanford's Quantum Fundamentals, ARchitectures and Machines program (Q-FARM) is an interdisciplinary initiative woven throughout the university. Q-FARM harnesses the expertise and facilities of Stanford University and SLAC to accelerate the development of quantum information science for national competitiveness and to address today's most difficult research challenges. - We embed these values in excellence of education, research, and operation. POSITION SUMMARY: The Q-Farm Program Coordinator will provide coordination of administrative and operations-related tasks with substantial impact for Q-FARM. The Q-Farm Program coordinator independently prioritizes duties across multiple concurrent programs including weekly seminars, 2-5 day workshops, annual events, and high-profile external visits. The Program coordinator will provide administrative support for the entire Q-Farm program, including budgeting, interfacing with various relevant communities, managing postdoc and student fellowships, organizing Q-FARM meetings, retreats and multiple regular events as well as coordinating program reports, and communication. CORE DUTIES: - Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. - Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. - Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. - Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. - Create complex reports and spreadsheets which may utilize specialized software and systems. - Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. - Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input - Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. - Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. MINIMUM REQUIREMENTS: Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: - Advanced computer skills and demonstrated experience with office software and email applications. - Demonstrated success in following through and completing projects. - Excellent organizational skills and attention to detail. - Strong verbal and written communication skills. - Excellent customer service and interpersonal skills. - Ability to prioritize, multi-task, and assign work to others. - Ability to take initiative and ownership of projects. - Ability to routinely and independently exercise sound judgment in making decisions. Certifications and Licenses: None. PHYSICAL REQUIREMENTS*: - Constantly perform desk-based computer tasks. - Frequently sitting. - Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. - Rarely twist/bend/stoop/squat, kneel/crawl. - - - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS: - This role is expected to be hybrid, with a minimum of three (3) days on site per week. WORK STANDARDS: - Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. - Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. - Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. Onsite/Hybrid: The expected pay range for this position is $39.20 to $43.26 per hour. This is a 1 year fixed term position. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: - Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. - A caring culture. We provide superb retirement plans, generous time-off, and family care resources. - A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. - Discovery and fun. Stroll through historic sculptures, trails, and museums. - Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! Employees assigned to work on certain federal contracts may be subject to E-Verify, an additional employment verification process. Stanford University will sponsor your H-1B visa application, contingent upon the application not being subject to the September 19, 2025 Presidential Proclamation. If the United States Citizenship and Immigration Services (USCIS) determines within their sole authority that your H-1B visa application is subject to the Proclamation, the University will not be able to proceed in sponsoring your employment. Accordingly, your offer of employment will be void. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Agriculture and Integrated Pest Management Program Assistant
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Title: Agriculture & Integrated Pest Management Program Assistant Location: Fairbanks United States Job Description: Work with the Institute of Agriculture, Natural Resources, and Extension on agriculture and forestry related pest and invasive species detection, management and education. This dynamic position involves participation in research activities, and turning those research findings into educational programs for the public and professionals. Research projects are conducted with a team of researchers, undergraduate and graduate students that coordinate to perform activities. The position is responsible for learning research procedures to set up treatments, and collect, organize and summarize data. The research technician will lead work of graduate and student assistants to perform research activities in uniform ways. Most research is located at the Matanuska and Fairbanks Experiment farms, and some is conducted off site and in remote locations. 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If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu. The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status. The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. 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Senior Program Specialist
ICFFounded in 1969, ICF is a global advisory and technology services company headquartered in Reston, Virginia. It delivers data-driven solutions across energy, en
Description Senior Program Specialist Location: New Jersey Remote – candidates must be in or willing to relocate to New Jersey to be considered. Ready to make a difference? The Senior Program Specialist, Whole Homes, is a key contributor to the success of Whole Home Energy Assessment and Solutions programs. Working closely with the Senior Program Manager, this role supports the day-to-day operations, management, and execution of programs, with a primary focus on Whole Home Energy Solutions. Responsibilities span multiple initiatives, including Whole Home Energy Assessment, Whole Home Energy Solutions, Building Decarbonization, and Multifamily programs, ensuring alignment with program goals and regulatory compliance. This role plays an integral part in managing the full lifecycle of Whole Home programs, including contractor engagement and oversight, performance tracking and reporting, QA/QC processes, and stakeholder communications. The Senior Program Specialist helps ensure that program measures—ranging from direct installation to comprehensive energy-saving solutions—are effectively implemented and meet established standards. Serving as a liaison between internal teams, trade allies, and clients, the Senior Program Specialist fosters collaboration, maintains clear communication, and keeps projects progressing efficiently. In addition to coordination efforts, this role supports data analysis, identifies operational challenges, and contributes to process improvements that enhance program performance and customer satisfaction. Success in this position requires strong project coordination skills, a solid understanding of residential energy efficiency practices, and a commitment to program growth and continuous improvement by supporting operational excellence and partnering with the Senior Program Manager, the Senior Program Specialist helps drive meaningful outcomes and achieve program objectives. 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What we need you to have (minimum qualifications): - Bachelor’s degree in energy management, engineering, environmental science, public administration, or related field (one year of experience can be substituted for one year of education). - 5+ years of experience in program coordination, preferably in energy efficiency or housing services. What we would like you to have: - Experience and knowledge of energy efficiency programs. - Sound business ethics, including the protection of proprietary and confidential information. - Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for a senior management team. - Ability to work with all levels of internal staff, as well as outside clients and vendors. - Excellent problem-solving skills with ability to analyze situations and identify existing or potential problems and recommend solutions. - Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel). - Ability to be flexible to handle multiple priorities. - Outstanding analytical, writing and communication skills. - Excellent interpersonal skills and customer relationship management skills. - Ability to prioritize, multitask, and ability to work in a fast-paced environment. Working at ICF ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy. We will consider for employment qualified applicants with arrest and conviction records. Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email Candidateaccommodation@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act. Candidate AI Usage Policy At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed. Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position based on full-time employment is: $89,261.00 - $151,744.00 New Jersey Remote Office (NJ99)
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Title: Senior Manager, Regulatory Affairs - US Advertising and Promotion Location: North Chicago, IL, USAEmployees work in a hybrid mode - Full-time - Salary Min: 121000 - Therapy Area: Eye Care - Salary Max: 230000_inactive - Workday Global Grade: 19 - Compensation: USD 121,000 - USD 230,000 - yearly Job Description: About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube. Job Description The Senior Manager, Regulatory Affairs US Advertising and Promotion - Eye Care combines knowledge of scientific, regulatory and business issues to enable products that are developed, manufactured or distributed to meet the required legislation. Additionally, the individual develops and supervises regulatory professionals as needed. Supports the Director in efforts to influence the regulatory environment. The Senior Manager has department/group/site level influence and is generally recognized as an expert and resource and leads the department as a subject matter expert (SME) for Regulatory. This individual shares knowledge and expertise with others in support of team activities and analyzes broad scope implications of changing regulations and policies. Responsibilities: - Proactively captures and disseminates activities of government, industry, and trade associations that impact pharmaceutical regulatory policies relative to AbbVie's interests. Maintains awareness of pending changes to communicate impact and relevance within Regulatory Operations. Drafts and finalizes comments in a timely manner to regulators and trade associations. Distributes proposed policies to SMEs. Highlights key points in a clear and concise manner. - Represents department and participates in trade associations as needed. Develops good working relationships with trade association managers. Summarizes findings, under supervision, in concise reports for distribution within AbbVie. - Oversees the operations productivity and development of assigned regulatory staff that are responsible for ensuring that advertising and promotion materials are accurate, competitive and compliant with internal policies, Code of Federal Regulations (CFR), FDA guidance documents, PhRMA Guiding Principles, and the Federal Food, Drug, and Cosmetic Act. - Develops and guides implementation strategies for promotional activities - Broadly applies regulatory/technical knowledge of government regulations and skills across therapeutic areas - Ensures departmental training and compliance with established regulations, guidance, promotional guidelines and SOPs related to advertising and promotion regulations for self and direct reports (where applicable). Manages direct reports (where applicable) and assists in the development, training and mentoring of staff members. - Effectively presents pertinent information to appropriate cross-functional groups - Effectively delivers difficult messages to commercial organizations without damage to relationships - Establishes solid relationships with management and key stakeholders (Marketing, Medical, Clinical, Legal, Sales Training, Managed Care, Public Affairs, etc.) by fostering mutually beneficial interactions and exchange - This role will work a hybrid work schedule from our Mettawa, IL; Florham Park, NJ or Irvine, CA AbbVie headquarters. Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hr day) is required Qualifications - Minimum: Bachelor's degree in science (biology, chemistry, microbiology immunology, medical technology, pharmacy, pharmacology, nursing, pharmacy) plus 7 years of relevant industry experience (e.g. regulatory affairs fellowship, Health Authority, ad promo, etc.) - Preferred PharmD degree plus 5 years of relevant industry experience (e.g. regulatory affairs fellowship, Health Authority, ad promo, etc.) - Experience working in a complex and matrix environment and exhibits strong negotiation skills - Strong communication skills, both oral and written - Experience in management capacity preferred - Experience in US Regulatory Affairs Advertising and Promotion Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: - The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. - We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. - This job is eligible to participate in our short-term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.




