Charter on demand with Victor - A better way to fly.
Payroll Specialist
Location
California
Posted
72 days ago
Salary
$25 - $34 / hour
Seniority
Mid Level
Job Description
Payroll Specialist
Victor
Position Summary Under the direction of the Payroll Manager, the Payroll Specialist/Administrator is responsible for executing day-to-day payroll operations and supporting all aspects of the organization’s payroll processes. This role ensures accurate, timely payroll processing, supports compliance with applicable regulations, and serves as a key resource for employees and program staff on payroll-related matters. Key Responsibilities - Coordinate the collection, review, and processing of payroll and payroll-related data. - Process bi-weekly payroll, including direct deposits and manual checks. - Maintain payroll system accuracy, including general ledger (GL) account mapping and department setup. - Enter and validate payroll data within payroll and financial systems. - Support staff with timekeeping processes and respond to payroll-related inquiries. - Prepare and distribute payroll checks and related documentation. - Process employee requests for payroll information and records. - Preparing the reports for GL related entries. - Participate in internal and external audits (e.g., Workers’ Compensation, annual audits). - Ensure compliance with federal, state, and local payroll regulations. - Perform other duties as assigned. Required Experience & Education - Minimum of 4 years of payroll experience and at least 6 college-level units in accounting or bookkeeping (or 1 additional year of payroll experience in lieu of education). - Working knowledge of payroll processes, tax regulations, and compliance requirements. - Must have experience processing payroll for organizations with 500+ employees. - Must have experience using Human Capital Management (HCM) systems (e.g., UKG or similar.) - Intermediate proficiency in Microsoft Excel. Additional Requirements - General understanding of labor laws and accounting principles. - Experience working in a remote environment and comfortable using virtual communication tools (e.g., Zoom). - Must reside in one of the following states: CA, AZ, NV, OR, or CO. Key Competencies - Attention to Detail: Maintains a high level of accuracy in payroll processing and reporting - Time Management: Effectively manages deadlines in a fast-paced, cyclical environment - Communication Skills: Provides clear, responsive support to employees and stakeholders - Problem-Solving: Identifies and resolves discrepancies efficiently - Collaboration: Works effectively within a team and across departments - Customer Service Orientation: Delivers a positive and supportive experience for all employees Work Environment - Primarily remote position (potential travel) - Requires the ability to work extended hours during payroll processing cycles - Frequent use of computer systems and virtual communication platforms Compensation: - Pay Range: $24.63 - $33.86/HR (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role) Benefits: - Low cost Medical, Dental and Vision - Life Insurance plan for employee and family - 8 Paid Holidays, PTO and Sick pay - Retirement Savings Plan (403B) - 100% Employer Funded Retirement Plan - Employee Assistance Program - Mileage Reimbursement - Verizon Wireless Discount - Employee Referral Bonus Program
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