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RemotePro.ph logo
RemotePro.ph

We are a US-based IT services firm with a consistently growing and fully remote PH team.

Executive Support Specialist, Bookkeeping Experience

Customer SupportCustomer SupportFull TimeRemoteSeniorTeam 51-200Since 2013H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

74 days ago

Salary

0

Seniority

Senior

High SchoolEnglishCloudWordPress

Job Description

Executive Support Specialist, Bookkeeping Experience

RemotePro.ph

**Key Responsibilities:**Customer Service & Client Support** - Respond to customer inquiries via email, phone, and support platforms - Schedule appointments and manage client communications - Resolve complaints and follow up to ensure client satisfaction - Process orders, forms, applications, and service requests - Maintain detailed records of customer interactions and feedback - Support CRM updates and database maintenance - Manage support tickets and provide timely resolutions - Handle professional correspondence and vendor/team follow-ups **Administrative Support** - Email management: sorting, filtering, responding, and follow-ups - Calendar management: scheduling, rescheduling, coordinating appointments - Travel management: booking flights, accommodations, itinerary planning - Document preparation: data entry, reports, and presentation design - General file and records management **Bookkeeping & Financial Support** - Process and track invoices (incoming and outgoing) - Record daily transactions and maintain accurate financial logs - Support accounts payable and receivable tracking - Reconcile receipts and expenses on a regular basis - Generate basic financial and expense reports - Assist with budget tracking and month-end summaries - Use QuickBooks or Xero for recordkeeping (experience required) **Research & Data Handling** - Conduct market research and competitor analysis - Organize and present findings clearly - Create product and service comparison reports **Project & Task Management** - Support project coordination and task tracking - Monitor deadlines using ClickUp, Trello, Asana, or Monday.com

Job Requirements

  • Core Skills**
  • Excellent written and verbal communication
  • Strong organizational, time management, and multitasking abilities
  • High attention to detail — especially in financial recordkeeping
  • Analytical thinking and problem-solving
  • Ability to work independently and manage competing priorities
  • Professionalism and discretion with sensitive information
  • Technical Requirements**
  • Proficiency in Google Workspace and Microsoft Office
  • Bookkeeping experience with QuickBooks or Xero *(required)*
  • CRM experience (HubSpot, Salesforce, or Zoho) — preferred
  • Familiarity with ClickUp, Trello, or Asana
  • Comfortable with Slack, Zoom, and Microsoft Teams
  • Familiar with cloud storage and file-sharing platforms
  • Bonus Skills (Preferred, Not Required)**
  • Social media scheduling and basic engagement tracking
  • Basic graphic design (Canva, Adobe Express)
  • Website management (WordPress or Wix — basic edits)
  • E-commerce support (Shopify, WooCommerce — order processing, listings)

Benefits

  • Permanent Work-from-Home Setup
  • Competitive Salary
  • HMO Coverage
  • Mental Health Programs
  • Maternity Assistance through HMO (Female employees)
  • Paid Vacation Leave
  • Technology Allowance
  • Internet Allowance
  • Weekly Payouts
  • Career Growth and Advancement Opportunities

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