• Manage personal and business calendar • Protect focus time • Coordinate meetings across time zones • Ensure follow-ups happen • Review incoming emails daily • Keep inboxes organized and structured • Draft replies in the founder’s voice • Escalate what matters and close loops fast • Handle inbound calls and messaging • Manage personal social media profiles • Track DMs and follow-ups • Execute family and team culture calendar** (birthdays, anniversaries, key dates, gifts, reminders) • Manage tools, access, subscriptions, renewals • Coordinate basic troubleshooting • Use AI tools to move faster • Create simple SOPs and documentation • Manage vehicles and properties • Track utilities, vendors, maintenance schedules • Monitor insurance and renewals • Negotiate vendors and manage relationships • Plan travel and build clean itineraries • Support events and handle last-minute changes • Support Summer with coordination, scheduling, vendor calls, research, and follow-up

• Manage personal and business calendar with strong prioritization and protection of focus time • Coordinate meetings across time zones, confirm details, prep agendas/briefs, and ensure follow-ups happen • Review incoming emails daily and keep inboxes organized (labels, rules, triage) • Draft replies in the executive’s voice, escalate urgent items, and close loops • Handle inbound calls and messaging (screen, route, respond, and document next steps) • Manage personal social media profiles and inbound messages (DMs/comments) • Track conversations and ensure follow-ups are not missed • Execute the “culture calendar” for the family and team members (birthdays, anniversaries, holidays, gifts, key moments) • Help manage the team’s tech stack (accounts, permissions, subscriptions, renewals) • Plan and book travel, build clean itineraries, handle changes quickly • Support Spouse with various tasks as needed (coordination, research, scheduling, vendor calls, follow-ups)

• Following billing procedures as outlined by state guidelines, Pearson Virtual Schools, and the School Leader; • Outbound communication via phone, online chat and email with various stakeholders; • Arrange state test site rental with external vendors; • Manage billing and costs for state testing; • Make all arrangements for school staff travel, including hotel, car rental, conference registration; • Provide staff with information and training related to individual expense reporting; • Manage, train, and support administrative assistants who report to the office; • Oversee the daily work of the office team, including, but not limited to records management, coordinating event logistics, enrollment tasks, withdrawal processing, processing transcript requests, receiving and sending student portfolios, communicating with staff and families; • Work in collaboration with PVS Teams, such as State Reporting and Compliance to ensure required data (ex. Immunization Records) are entered into various school and district information systems in an accurate and timely manner; • Create and update school Standard Operating Procedures; • Work directly with PVS Teams, such as Facilities and the Academy’s Property Manager; • Responsible for managing school phone system; • Accountable for mail and voicemail that comes into the office; • Maintain and update the Office Emergency Plan; • Assist School Leadership Team as needed with daily tasks and projects; • Assist families and school stakeholders with questions both on the phone and in the office; • Additional duties as assigned

We are seeking a detail-oriented Accounting Assistant with experience in both Accounts Payable and Accounts Receivable to support our property management operations.  This role will handle invoice processing, rent collections, vendor payments, and account reconciliations using AppFolio. Specific Responsibilities: - Process and enter high volumes of invoices in AppFolio - Code expenses accurately to properties, units, and GL accounts - Manage the full AP cycle: invoice entry, approvals, and payments - Maintain vendor records, including W-9s and certificates of insurance  - Prepare 1099 Forms - Resolve invoice discrepancies with vendors and internal teams - Post tenant payments in AppFolio - Assist with month-end close and reporting - Process deposits for incoming Tenant rent payments - Assist with tenant collections - Reconcile bank accounts - Review and analyze financial reports - Submit monthly reports to property owners - Enter annual budget data into AppFolio - Assist in new property transition